Official UK procurement notice
Adult Placement Service (APS) / Shared Lives
Authority: Cardiff Council (Central government)
What is being bought
Published requirement descriptionCardiff Council is seeking to understand the market from providers who are committed to delivering Adult Placement Services (APS) / Shared Lives
The Provider will be able to arranges long-term accommodation and support and short breaks in the homes of carefully chosen. assessed, trained and supported people, who are known as ‘Shared Lives Cares’, to adults who have been assessed in accordance with the Social Services and Well-being (Wales) Act 2014 and have identified individual outcomes.
The population groups, the Adult Placement Service (APS) / Shared Lives, is required to support are for adults who have:
- Learning Disabilities and or Autism
- Neurodivergent needs.
- Age-related care and support needs including Dementia
- Physical / Sensory Disabilities
- Mental ill Health
- Drug & Alcohol Misuse
The Provider will have accessible office facilities locally from where the services will be coordinated and managed.
The Adult Placement Service (APS) / Shared Lives is carefully orchestrated in partnership with the Adult Social Services Social Work Teams, the Individual, their families and the Adult Placement Services (APS) / Shared Lives Carer(s).
The Adult Placement Service (APS) / Shared Lives is a regulated Social Care Service for adults. Therefore, the provider will be registered with the Care Inspectorate Wales (CIW) as an Adult Placement Service, under the:
- Regulation and Inspection of Social Care (Wales) Act 2016
- Regulated Services (Registration) (Wales) Regulations 2017
- Adult Placement Services (Service Providers and Responsible Individuals) (Wales) Regulations 2019
Cardiff Council expects the provider to be registered as a member of Shared Lives Plus.
The provider will be responsible for:
- The Co-ordinating and Implementing the Service
- The recruitment of the Shared Lives Carers
- Assessment processes of new or potential Shared Lives Carer(s)
- Carful matching and compatibility assessments between the individuals and the Shared Lives Carer
- Supporting the Shared Lives Carer(s)
- Provide to the Shared Lives Carers mandatory and specific training relevant to the needs of the Individuals sharing their lives
- Working in close partnership with the Social Work Teams and any other support agencies involved in the Care and Support of an individual using the service.
- Ensuring Care and Support needs as outlined within the individuals Care and Support Plans are being met as outlined in the Social Services well-being (Wales) Act 2016, The Adult Placement Services (Service Providers and Responsible Individuals) (Wales) Regulations 2019 and Regulation 17 (Standards of care and support - overarching requirements) See Reg 17(2) & Reg 10 (1)
- Complete regular reviews with both the Shared Lives Carer and the individual to ensure the quality of care provided remains high
- Maintaining and managing an online referral process
- Establishing an Independent Approval Panel with suitably qualified persons that has a clear term of reference and guidelines for the approval process to select Shared Lives Carer(s) in an open process that reflects equality of opportunity.
The provider will support the Shared Lives Carer to meet their responsibilities, which are to support an individual's overall well-being, respecting their choices, personal views and to follow the guidelines of the Adult Placement Service (APS) / Shared Lives Provider:
. The Shared Lives Carer is also responsible for:
- Sharing their home and family life with the individual who has moved in with them.
- Providing a safe and supportive and inclusive home environment
- Providing emotional and personal care and support.
- Assisting them with daily living tasks and developing life skills to improve and develop independence.
- Supporting individuals to be included in social community living and lifestyles.
- Supporting individuals in accessing / pursuing hobbies and learning new skills
- Supporting individuals to access work or educational activities
- Supporting individuals with health needs
- Maintaining accurate and confidential records of the individuals progress, well-being and any financial transactions.
Cardiff Council will only approve the support of 2-individuals living in any one Shared Lives Carers home.
All support delivered is required to be high quality and delivered by skilled, suitably trained and qualified staff.
Support will be strengths-based and outcome focused and importantly co-produced with the individual and where applicable, their families.
CPV: Health and social work services
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Cardiff Council buys Health and social work services (CPV 85), and who usually turns up
Cardiff Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Health and social work services (CPV 85) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 84 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid14% / 33%
2–357% / 40%
4–629% / 17%
7+0% / 10%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate83% / 29%
Within ±2%17% / 62%
Above estimate0% / 9%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 85Published estimate£1.6m
This lot lists more than one class in CPV 85. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 238 past lots.
A forecast, not a list of bidders.
1 bid33%
2–340%
4–617%
7+10%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2026, 12:05 BST
- Last source update
- 22 May 2026, 12:05 BST
- FTS notice number
2026/S 000-047757- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a0e4Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
22 May 2026 → 1 Apr 2027 · 4 dates- Planning notice published157 days ago22 May 2026, 12:05 BST
- Market engagement135 days ago12 Jun 2026, 23:59 BST
This information request is purely for Cardiff Council to understand the interest in the social care market, and we welcome expressions of interest by 12-noon on 12th June 2026.
- Today26 Oct 2026
- Tender notice expectedin 157 days31 Mar 2027, 23:59 BST
- Contract startsin 157 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published22 May 2026, 12:05 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender