Find a TenderAwarded

Published 5 Nov 2021, 12:42 GMT

Official UK procurement notice

Admittance to a panel for supply of Forensic Audit Services

Official notice

Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)

Framework agreementServicesNegotiated procedure with prior call for competition

Sectors: Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE)

Framework ceiling (notional)£1,800,000framework ceiling, not attributable revenue

Submissions closed 5 Dec 2021awarded 16 May 2022

What is being bought

Published requirement description

Forensic auditing of commercial contracts for the purpose of cost recovery.

CPV: Auditing services · Contract administration services

How this framework works

From the published notice

Bids received: 5 bids received · 5 suppliers appointed

The lotProcurement structure

single lot · no lot value published

Lot #1Forensic audit and insights are Value for Money (VFM) reviews of commercial contracts…AwardedRenewal

Forensic audit and insights are Value for Money (VFM) reviews of commercial contracts with an expected annual cash recovery of c£1.5m. The main objective of undertaking a Forensic Audit & Insights are to identify value leakage and potential ways of unlocking this economic leakage for the business to achieve significant financial outperformance, whilst maintaining and not compromising service to our stakeholders.

The audits are performed on a risk basis, with the main objective being:

To investigate Compliance against Contractual Obligations and Key Performance Indicators;
To identify, investigate and quantify off-contractual expenditure;
To identify, investigate and quantify financial wastage; and,
To identify contract terms and conditions which require strengthening, improving and creating.

The Commercial Assurance team is looking to partner with external audit consultants to support the delivery of forensic audit and insights. This is done where it is deemed specialist knowledge and expertise of external markets environments is required where we lack the experience internally.

An annual programme is developed by the Contract Audit Manager, based on value, risk and timing of contract expiry. The audit programme is presented to Leadership Team(s) to seek input and support and, if necessary, the plan can be flexed to incorporate contract reviews that are at special request.

Delivery: Yorkshire & Humber

Extensions: The initial contract term will be for 36 months. YWS reserves the option to extend further for 12 months based on satisfactory performance of the contract by the service providers. Further details will be sent out in the procurement documents. The estimated value is based on the initial contract term, excluding renewal. (i.e. 36 months).Variant bids: not allowed

79994000 Contract administration services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50.60000000000001%Price: 44.8%

Published sub-criteria (15)

Case study: 4.6%
Resource: 4.6%
Project plan and audit delivery management: 4.6%
Methodology: 4.6%
Final report: 4.6%
Business plan: 4.6%
Hybrid working: 4.6%
Business and supplier engagement: 4.6%
Escalations management: 4.6%
Systems: 4.6%
Management structure: 4.6%
Recovery of cost oportunities: 4.6%
Audit review of low complexity contract: 13.4%
Audit review of medium complexity contract: 13.4%
Audit review of high complexity contract: 13.4%

Published award criteria (15)

Case study: 4.6%
Recovery of cost oportunities: 4.6%
Resource: 4.6%
Project plan and audit delivery management: 4.6%
Methodology: 4.6%
Final report: 4.6%
Business plan: 4.6%
Hybrid working: 4.6%
Business and supplier engagement: 4.6%
Escalations management: 4.6%
Systems: 4.6%
Management structure: 4.6%
Audit review of low complexity contract: 13.4%
Audit review of medium complexity contract: 13.4%
Audit review of high complexity contract: 13.4%

What this means for your bid

Price carries 44.8 of 95.4 points: a 10% discount moves about 4.5 points. Quality carries 50.6 of 95.4: the paper moves it further than the discount.
“Admittance to a panel for supply of Forensic Audit Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Negotiated procedure with prior call for competition
Legal basis: CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 5 Nov 2021, 12:42 GMT
Last source update: 6 Jun 2022, 16:09 BST
Authority reference: CM2342
FTS notice number: 2022/S 000-015544
Classification (CPV): Auditing servicesContract administration services
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-02f419 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering

Publisher note: The contracting authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the timescales indicated in this notice are indicative and the contracting authority reserves the right to amend the same.

How it was run

Official notice

Run through: portal not identified

Language: EN

Appointment period ends: 5 Dec 2021, 17:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Supplier levy on call-offs (max %): document

Detailed submission instructions & authority contactsFrom official release

www.yorkshirewater.com ↗

Timeline

5 Dec 2021 → 6 Jun 2022 · 2 dates

Admission / appointment period endsperiod end, not a bid countdown
5 Dec 2021, 17:00 GMT
Notice published
6 Jun 2022, 16:09 BST

Notice history

2 events · 3 releases on Find a Tender · since 5 Nov 2021

Deadline moved to 5 Dec 2021, 17:00 GMT
5 Nov 2021, 12:42 GMT
-12 days · was 17 Dec 2021, 17:00 GMT
Status changed to complete
6 Jun 2022, 16:09 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineIV.2.2	17 Dec 2021	5 Dec 2021	-12 d

Please note the submission deadline for expressions of interest is 5th December 2021 at 17:00 GMT.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 5

Contracts signed 1latest 16 May 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 015544-2022-1
Signed
16 May 2022
Value
£1,410,600
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids	—	—	—

Contracting authority & participating public bodies

YORKSHIRE WATER SERVICES LIMITED

Contracting authorityPublic bodyWater Western House,Western Way, Buttershaw, BRADFORD, Yorkshire & Humber, BD62SZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Yorkshire Water ServicesReview body Bradford

Framework contractors & participating bidders

5 commercial parties on the notice

Audit Partnership LimitedFramework contractor Tockwith, Yorkshire & Humber
Grant Thornton UK LLPFramework contractor London, London
KPMG LLPFramework contractor London, London
Mazars LLPFramework contractor London, London
PricewaterhouseCoopers LLPFramework contractor London, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria