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Published 12 Jan 2022, 14:21 GMT

Official UK procurement notice

Administration and Coordination of Worcestershire's Holiday Activities and Food Grant (HAF) 2022/23

Official notice

Authority: Worcestershire County Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG12)
Published estimate£800,000≈ £480k / year56.4% below published estimate
Submissions closed 16 Feb 2022awarded 16 May 2022
Awarded to Sutton Croft Ltd
Contract term 1 yr 8 moends 31 Jan 2024 · extension options published · starts 1 Jun 2022

What is being bought

Published requirement description

Worcestershire County Council has been awarded funding from the Department for Education (DfE) for local coordination of free holiday activities and healthy food (HAF) for benefits related free school meal children and those who are just about managing/ vulnerable children, with scope to reach up to 15%. Worcestershire Children First (WCF), on behalf of WCC, is seeking a provider to administer and distribute this grant funding and co-ordinate holiday activities and food for the summer and Christmas holidays in 2022 an Easter, summer and Christmas holidays in 2023; under the umbrella of Ready Steady Worcestershire. The contract period will run from 1st June 2022 to 31st January 2024. This is to allow time to prepare for summer holiday delivery as well as provide the relevant monitoring reports following Christmas holiday delivery. There will be an option to extend this up to 31st January 2026 as required, subject to confirmation and receipt of further HAF funding from the DfE. This

CPV: Daycare services · Social work services

The lotProcurement structure

single lot · no lot value published
Lot #1Worcestershire Children First (WCF), on behalf of WCC, is seeking a provider to…AwardedRenewal 1 yr 8 mo

Worcestershire Children First (WCF), on behalf of WCC, is seeking a provider to administer and distribute this grant funding and co-ordinate holiday activities and food for the Holiday activities and Food grant

Contract period: 1 Jun 2022 – 31 Jan 2024 (1 yr 8 mo)
Delivery: West Midlands
Extensions: Option to extend up to 31/01/2026 depending upon future government fundingVariant bids: not allowed
85310000 Social work services85312100 Daycare services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jan 2022, 14:21 GMT
Last source update
16 May 2022, 14:22 BST
Award evaluation window
16 Feb 2022 – …
Authority reference
WCC 00002481
FTS notice number
2022/S 000-012643
Classification (CPV)
Daycare servicesSocial work services
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-030a0b Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
16 Feb 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
16 Feb 2022, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendorganiser.co.uk/worcestershire/aspx/… ↗

Timeline

16 Feb 2022 → 1 Jun 2022 · 5 dates
  1. Submission deadline
    16 Feb 2022, 12:00 GMT
  2. Bids opened
    16 Feb 2022, 12:30 GMT
  3. Bids must remain valid until
    17 Feb 2022, 23:59 GMT
  4. Notice published
    16 May 2022, 14:22 BST
  5. Contract starts
    1 Jun 2022, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 May 2022, 14:22 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £349,1201 contract exc. VAT
Bids received 31 from SMEs
Contracts signed 1latest 16 May 2022
Awarded toValueDateStatus
Sutton Croft Ltd£349,120 †—Awarded

Contracts

  • Administration and Coordination of Worcestershire's Holiday Activities and Food Grant (HAF) 2022/23 · Sutton Croft Ltd

    Signed
    16 May 2022
    Value
    £349,120
    Period
    … – 31 Jan 2024
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic1——

Contracting authority & participating public bodies

Worcestershire County Council

Contracting authorityLocal CouncilRegional or local authoritySocial protection Spetchley Road, Worcester, West Midlands, WR5 2NPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England Wales and Northern IrelendReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Sutton Croft LtdAwarded supplier 86-90 Paul Street, London, West Midlands, EC2A 4NE

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.