Official UK procurement notice
Address Tracing and Mortality Screening – Member Data Services
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe Lothian Pension Fund require a range of Member Data Services to assist the with effective administration of their funds.
The two services required are address tracing and mortality screening this allows the Lothian Pension Fund to update member records with the member's correct address and to check the existence of members thus avoiding overpayment of benefits where pensioner members have deceased or alerting the Fund where deferred beneficiaries have died and a benefit may be payable.
CPV: Application service providers · Pension fund management services · Pension investment services · Pension services
The lotProcurement structure
single lot · no lot value publishedLot #1The City of Edinburgh Council is acting on behalf of Lothian Pension Fund (“LPF”) in…AwardedRenewal
The City of Edinburgh Council is acting on behalf of Lothian Pension Fund (“LPF”) in the execution of this Tender, but will not be party to the contract or the management of the contract through its lifetime.
LPF is the organisation responsible for administering the Local Government Pension Scheme in the Lothian area. Lothian Pension Fund administers the Local Government Pension Scheme (LGPS) in Edinburgh and the Lothians. LPF require a supplier to conduct Mortality Screening on all Lothian Pension Fund's pensioner and deferred members and to conduct address tracing on all untraced deferred members. This will be a recurring requirement, however through time the requirement may reduce.
The requirement is needed to improve the accuracy of member records in accordance with the Pensions Regulator's legislation on record keeping. In additional to improving their records, the service will improve the effectiveness of the communication between Lothian Pension Fund and its members, alerting members timeously with information about elections or choices they are required to make in relation to their benefits that may affect their rights under the scheme.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Economic & financial standing
Economic and financial standing Question 4B.1 Turnover
Economic and financial standing Question 4B.4 Ratios
Economic and financial standing Question 4B.5 Insurance
Minimum: Economic and financial standing Question 4B.1 Turnover Tenderers are required to have a minimum “general” annual turnover of GBP50,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the … - Technical & professional ability
Technical And Professional Ability 4C.1.2 Previous experience
Technical And Professional Ability 4C.4 Prompt Payment
Qualifications 4c.6 & 6.1 NCSC Cloud security
Minimum: Technical And Professional Ability 4C.1.2 Previous experience Please provide relevant examples of services carried out during the last three years as specified in the Contract Notice: Tenderers are required to provide 2 examples of services carried out within the past three (3) …
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Oct 2023, 16:52 BST
- Last source update
- 11 Mar 2024, 14:21 GMT
- Award evaluation window
- 3 Nov 2023 – …
- Authority reference
CT1243- FTS notice number
2024/S 000-007696- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04079bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: The City of Edinburgh Council are procuring this on behalf of Lothian Pension Fund. It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:760130)
How it was run
Official notice- Submission deadline
- 6 Nov 2023, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 3 Nov 2023, 14:00 GMT
Timeline
3 Nov 2023 → 11 Mar 2024 · 4 dates- Bids opened3 Nov 2023, 14:00 GMT
- Submission deadline6 Nov 2023, 14:00 GMT
- Contract starts27 Nov 2023
- Notice published11 Mar 2024, 14:21 GMT
Notice history
2 events · 3 releases on Find a Tender · since 4 Oct 2023- Deadline moved to 6 Nov 2023, 14:00 GMT4 Oct 2023, 08:58 BST+3 days · was 3 Nov 2023, 14:00 GMT
- Status changed to complete11 Mar 2024, 14:21 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 3 Nov 2023 | 6 Nov 2023 | +3 d |
To allow sufficient time to review tenders
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Capita Business Services Ltd | £98,625 † | — | Awarded |
Contracts
Contract 007696-2024-CT1243-1 · Capita Business Services Ltd
- Signed
- 7 Feb 2024
- Value
- £98,625
- Period
- … – 26 Sept 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Capita Business Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.