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Official procurement procedure

Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)

Fleet management
repair and maintenance services
Maintenance and repair services related to specific parts of vehicles
+7 more
Scotland (UKM93)
Scotland (UKM94)
Published value
Not published
Submission deadline Not published
Lots published5
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: East Ayrshire Council: "Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)". Published status: complete. Published value: Value not published. 5 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityEast Ayrshire CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: East Ayrshire Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for East Ayrshire Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5.9Bids / Report
9.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 175 active published awards; 175 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityEast Ayrshire Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published20 Jan 2021, 12:40 GMT
Last source update20 Jan 2021, 12:40 GMT
Recurring procurementNot published
ClassificationFleet management, repair and maintenance services, Maintenance and repair services related to specific parts of vehicles, Repair and maintenance services, Repair and maintenance services of buses, Repair and maintenance services of cars, Repair and maintenance services of motor vehicles and associated equipment, Repair and maintenance services of trucks, Repair, maintenance and associated services of vehicles and related equipment
Delivery area
Scotland (UKM93)
Scotland (UKM94)
OCIDocds-h6vhtk-028bd4
What is being bought
East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7. To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils. Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration. The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.
What changed
From the official release history
  1. Status changed to complete
    20 Jan 2021, 12:40 GMT
  2. Official notice release published
    20 Jan 2021, 12:40 GMT
  3. Buyer information updated
    20 Jan 2021, 12:40 GMT
Lots and requirements (5)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1 - Light Vehicles up to 3.5t GVW
    cancelled
    Published valueNot published
    This Lot will include the inspection, servicing, maintenance, repair and annual test (MOT) of light vehicles up to 3.5t GVW. This Lot will typically include all cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Lot 2 - Heavy Vehicles over 3.5t GVW
    cancelled
    Published valueNot published
    This lot will include the inspection, servicing, maintenance, repair, annual test (MOT), preparation and presentation of heavy vehicles over 3.5t GVW. This Lot will typically include Trucks, Refuse Collection Vehicles, Gully Cleaning Trucks, Winter Gritting Vehicles, Hooklift Vehicles and Rear End Loader Vehicles over 3.5t.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Lot 3 - Buses
    cancelled
    Published valueNot published
    This Lot will include mechanical repairs, inspections, maintenance and annual test (MOT) of buses. This Lot will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Lot 4 - Plant
    cancelled
    Published valueNot published
    This Lot will include the inspection, servicing, maintenance and repair of plant. This Lot will typically include JCB/CAT type loaders, Road Sweepers, tractors, ride-on mowers, fork lift trucks etc.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #5
    Lot 5 - Component Repair
    cancelled
    Published valueNot published
    This Lot will cover Component Repair including refurbishment where appropriate. This will be the provision of repair and refurbishment services for components fitted to Council vehicles such as rams, pumps, gearbox etc.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    20 Jan 2021, 12:40 GMT
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Award active
    Not published · Not published
  7. Contract active
    Signed 18 Jan 2021, 00:00 GMT · £120,000
  8. Contract active
    Signed 18 Jan 2021, 00:00 GMT · £120,000
  9. Contract active
    Signed 18 Jan 2021, 00:00 GMT · £120,000
  10. Contract active
    Signed 18 Jan 2021, 00:00 GMT · £120,000
  11. Contract active
    Signed 18 Jan 2021, 00:00 GMT · £120,000
Commercial outcome and competition
Awards
Bridgend Garage Limited, Bustec (Scotland) Ltd, Euro Driveshafts & Hydraulics Limited, Hiab Limited, Johnstone & Drynan, Motus Group T/A Imperial Commercials, Pistons & Components (Glasgow) Ltd, UK Inspect T/A Caledonian Access
Not published · Not published · active
C P Davidson & Sons Ltd, Econ Engineering Ltd, Euro Driveshafts & Hydraulics Limited, Hiab Limited, Johnstone & Drynan, Motus Group T/A Imperial Commercials, Pistons & Components (Glasgow) Ltd, Romaquip Ltd., UK Inspect T/A Caledonian Access, Volvo Group UK Ltd T/A Volvo Truck and Bus Centre North & Scotland
Not published · Not published · active
Bustec (Scotland) Ltd, Euro Driveshafts & Hydraulics Limited, Johnstone & Drynan, Motus Group T/A Imperial Commercials, Pistons & Components (Glasgow) Ltd, Volvo Group UK Ltd T/A Volvo Truck and Bus Centre North & Scotland
Not published · Not published · active
Euro Driveshafts & Hydraulics Limited, HAMILTON BROS (ENGINEERING) LTD, Johnstone & Drynan, Pistons & Components (Glasgow) Ltd, Scarab Sweepers Limited
Not published · Not published · active
Euro Driveshafts & Hydraulics Limited, Johnstone & Drynan, Pistons & Components (Glasgow) Ltd
Not published · Not published · active
Contracts
Lot 1 - Light Vehicles up to 3.5t GVW
£120,000 · signed 18 Jan 2021, 00:00 GMT · active
Lot 2 - Heavy Vehicles over 3.5t GVW
£120,000 · signed 18 Jan 2021, 00:00 GMT · active
Lot 3 - Buses
£120,000 · signed 18 Jan 2021, 00:00 GMT · active
Lot 4 - Plant
£120,000 · signed 18 Jan 2021, 00:00 GMT · active
Lot 5 - Component Repair
£120,000 · signed 18 Jan 2021, 00:00 GMT · active
Bid statistics
bids: 8 (lot 1)
electronicBids: 8 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 4 (lot 1)
bids: 10 (lot 2)
electronicBids: 10 (lot 2)
foreignBidsFromEU: 1 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
smeBids: 5 (lot 2)
bids: 6 (lot 3)
electronicBids: 6 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
smeBids: 2 (lot 3)
bids: 5 (lot 4)
electronicBids: 5 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
smeBids: 3 (lot 4)
bids: 3 (lot 5)
electronicBids: 3 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromNonEU: 0 (lot 5)
smeBids: 1 (lot 5)
Buyer and organisations in this procedure

East Ayrshire Council

Contracting authority GB-FTS-2556
View buyer profile

  • East Ayrshire Council
    buyer

    Corporate Procurement Team, London Road HQ, Kilmarnock, UKM93, KA3 7BU
    procurement@east-ayrshire.gov.uk
    +44 1563576183

  • Bridgend Garage Limited
    supplier

    Glasgow Road, Kilwinning, UKM, KA13 7JB
    +44 7760165135

  • Bustec (Scotland) Ltd
    supplier

    22 MELFORD ROAD, BELLSHILL, BELLSHILL, UKM84, ML4 3LR
    +44 1698746208

  • C P Davidson & Sons Ltd
    supplier

    Lyons Lane, Chorley, Chorley, UKD47, PR7 3BL
    +44 1257224776

  • Econ Engineering Ltd
    supplier

    Boroughbridge Road, Ripon, UKE2, HG4 1UE
    +44 1765605321

  • Euro Driveshafts & Hydraulics Limited
    supplier

    Tannahill Works, Kilmaurs, Kilmarnock, UKM93, KA3 2LN
    +44 1563538011

  • HAMILTON BROS (ENGINEERING) LTD
    supplier

    GREENOCK ROAD, BISHOPTON, UKM83, PA7 5AP
    +44 1505862010

  • Hiab Limited
    supplier

    14 Dunnswood Rd, Wardpark South, Cumbernauld, UKM, G67 3EN
    +44 1236729555

  • Johnstone & Drynan
    supplier

    1 Fullarton Street, Kilmarnock, UKM93, KA1 2QZ
    +44 1563523008

  • Kilmarnock Sheriff Court and Justice of the Peace Court
    reviewBody

    Sheriff Court House, St Marnock Street, Kilmarnock, KA1 1ED

  • Motus Group T/A Imperial Commercials
    supplier

    8 South Wardpark Court, Wardpark South, Cumbernauld, UKM84, G67 3EH
    +44 1236727771

  • Pistons & Components (Glasgow) Ltd
    supplier

    427 Drumoyne Road Industrial Area, Glasgow, UKM82, G51 4DD
    +44 1413398685

  • Romaquip Ltd.
    supplier

    Syngefield Industrial Estate, Birr, IE
    +44 0353579120836

  • Scarab Sweepers Limited
    supplier

    Pattenden Lane, Marden, Tonbridge, UK, TN12 9QD
    +44 1622831006

  • UK Inspect T/A Caledonian Access
    supplier

    17 James Watt Place, College Milton, East Kilbride, UK, G74 5HG
    +44 1355590000

  • Volvo Group UK Ltd T/A Volvo Truck and Bus Centre North & Scotland
    supplier

    Wedgnock Lane, Warwick, Warwick, UK, CV34 5YA
    +44 1926414371
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published