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Find a TenderPlanned procurementPreliminary market engagement notice
Published 5 Oct 2026, 12:04 BST

Official UK procurement notice

Accommodation and Conferencing Software

Authority: UNIVERSITY OF LANCASTER (Education)

GoodsAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£660,000≈ £220k / year · £792,000 inc. VAT
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Feb 2027

What is being bought

Published requirement description

Lancaster University is looking to procure software that provides a solution to the University’s student accommodation, conference, hospitality, and residential management requirements. We are therefore undertaking preliminary market engagement to better understand the range of solutions available to us.

An outline of our requirements is available upon request (see "Engagement Process Description").

Please note that the estimated value is based on provision of a multi-functional system for 3 years.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Lot 1PlannedRenewal 3 yrsSMEVCSE
Contract period: 1 Feb 2027 — 31 Jan 2030 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligibleVCSE eligible
Extensions
Extension options published
48000000 Software package and information systems

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
5 Oct 2026, 12:04 BST
Last source update
5 Oct 2026, 12:04 BST
Authority reference
SP/26/1480
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Software package and information systems
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-07809e

How it was run

Submission deadline
—

Timeline

3 published dates · Europe/London
  1. Planning notice publishedjust passed
    5 Oct 2026, 12:04 BST
  2. Market engagementin 11 days
    16 Oct 2026, 00:59 BST
    In order to receive details of our requirements and take part in this pre-market engagement exercise, please email me at [email protected] and I will issue you with a form containing further details and questions we have for interested suppliers. Please note that the deadline for return more…of this information is 15th October 2026 at 5pm, so please contact us for details as soon as possible in order to ensure you have time to complete the PME form.
  3. Contract startsin 119 days
    1 Feb 2027, 00:00 GMT

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    5 Oct 2026, 12:04 BSTUK2

Contracting authority & participating public bodies

UNIVERSITY OF LANCASTER

Contracting authorityPublic authority - sub-central government GB-COH: RC000657 · GB-PPON: PHYT-3516-XDZY Bailrigg, Lancaster, North West, LA1 4YW [email protected]

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure