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Published 11 Dec 2024, 15:37 GMT

Official UK procurement notice

Accident Damage and Body Repair

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

Framework agreement8 lotsGoodsOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34) Delivery: Wales (UKL)
Framework ceiling (notional)£1,600,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 11 Feb 2025awarded 30 Apr 2025
Lots 8see the lot list below

What is being bought8 lots · detail below

Published requirement description

NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services University NHS Trust are looking to engage the market to establish a Framework agreement consisting of multiple suppliers for the provision of Accident Damage and Body Repair Services. To meet the requirements of the Welsh Ambulance Services University NHS Trust (WAST), the service is being tendered in two main categories: Light to Moderate Damage and Severe Damage.

Given the extensive geographical area covered by WAST, each category is further divided into four geographical lots based on WAST locality bases: North, Central, South Central, and South & East

In collaboration with the NHS Wales Shared Service Partnership, the Welsh Ambulance Services University NHS Trust aims to establish a Framework for up to four (4) providers per lot that may be drawn upon at times as determined by the Trust, when requiring Accident Damage and Body Repair Services.

The vehicles are subject to accidental damage by both third parties and Trust operatives. Repairs are required to be carried out in a timely manner to meet operational requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate.

Contractors must ensure that vehicles are repaired using vehicle manufacturers & body builders approved repair methods using an approved technical database such as Thatcham Escribe or EZI methods.

  • Recurrence: 2030

CPV: Emergency vehicles

How this framework works

From the published notice
Places
up to 32 suppliers · 9 bids on the busiest of 8 lots (0.3 per place) · 6 appointed

Lots and requirements (8)Procurement structure

8 lots · no lot values published · same evaluation weights on every lot
Lot #1North – Light to Moderate DamageAwardedRenewal
Delivery: Wales · North Wales
Extensions: 36 month contract with two optional 12 month extensions.Variant bids: not allowed
34114100 Emergency vehicles
Lot #2Central - Light to Moderate DamageAwardedRenewal
Delivery: Wales · Central Wales
Extensions: 36 month contract with two optional 12 month extensions.Variant bids: not allowed
34114100 Emergency vehicles
Lot #3South East - Light to Moderate DamageAwardedRenewal
Delivery: Wales · South Central Wales
Extensions: 36 month contract with two optional 12 month extensionsVariant bids: not allowed
34114100 Emergency vehicles
Lot #4South Central - Light to Moderate DamageAwardedRenewal
Delivery: Wales · South East Wales
Extensions: 36 month contract with two optional 12 month extensionsVariant bids: not allowed
34114100 Emergency vehicles
Lot #5North – Severe DamageAwardedRenewal
Delivery: Wales · North Wales
Extensions: 36 month contract with two x optional 12 month extensions.Variant bids: not allowed
34114100 Emergency vehicles
Lot #6Central - Severe DamageAwardedRenewal
Delivery: Wales · Central Wales
Extensions: 36 month contract with two x optional 12 month extensions.Variant bids: not allowed
34114100 Emergency vehicles
Lot #7South East - Severe DamageAwardedRenewal
Delivery: Wales · South Central Wales
Extensions: 36 month contract with two x optional 12 month extensions.Variant bids: not allowed
34114100 Emergency vehicles
Lot #8South East - Severe DamageAwardedRenewal
Delivery: Wales · South East Wales
Extensions: 36 month contract with two x optional 12 month extensions.Variant bids: not allowed
34114100 Emergency vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical: 40
  • Commercial: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Accident Damage and Body Repair” is a framework: the contest is a place on its panel, up to 32 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2030
First published
11 Dec 2024, 15:37 GMT
Last source update
18 Sept 2025, 12:57 BST
Award evaluation window
12 Feb 2025 – …
Authority reference
WAS-OJEU-54302
FTS notice number
2025/S 000-057701
Classification (CPV)
Emergency vehicles
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04c737 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:155860)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Appointment period ends
11 Feb 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
12 Feb 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

11 Feb 2025 → 18 Sept 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 Feb 2025, 12:00 GMT
  2. Bids opened
    12 Feb 2025, 12:00 GMT
  3. Notice published400 days ago
    18 Sept 2025, 12:57 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Sept 2025, 12:57 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 99 from SMEs · busiest of 8 lots
Contracts signed 8latest 30 Apr 2025

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 8 of these contracts carry the same published figure, £160,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • North – Light to Moderate Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Central - Light to Moderate Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • South East - Light to Moderate Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • South Central - Light to Moderate Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • North – Severe Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Central - Severe Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • South East - Severe Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • South East - Severe Damage

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · North – Light to Moderate Damage4bids · 4 electronic4——
2 · Central - Light to Moderate Damage6bids · 6 electronic6——
3 · South East - Light to Moderate Damage7bids · 7 electronic7——
4 · South Central - Light to Moderate Damage9bids · 9 electronic9——
5 · North – Severe Damage4bids · 4 electronic4——
6 · Central - Severe Damage5bids · 5 electronic5——
7 · South East - Severe Damage5bids · 5 electronic5——
8 · South East - Severe Damage7bids · 7 electronic7——

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth Alder House, Alder House Court, St Asaph Business Park, UK, LL17 0JLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria