Official UK procurement notice
Award for the re-tender of Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability – Lot 3
Authority: City & County of Swansea (Local council)
What is being bought
Published requirement descriptionwansea Council (The Council) is awarding a suitably qualified and experienced provider who can deliver flexible Service for Children and Young People with additional learning need/s or disabilities the accessibility of play and leisure opportunities. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child/young person needs.
The original contract was divided into four (4) separate lots however the award notice is for the re-tender for lot 3;
Lot 3 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 11-19
- The authority expects to re-tender this requirement around 1 Dec 2030, 23:59 GMT.
- No preliminary market engagement: As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£650,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- Price: 30%
Published award criteria (2)
- Technical : Method Statement Questions
- Price: Price schedule needs to be completed, please see procurement documentation
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Dec 2030
- First published
- 11 Feb 2026, 10:35 GMT
- Last source update
- 22 Jun 2026, 14:30 BST
- Award evaluation window
- Submission end – 20 Mar 2026
- Authority reference
CCS/25/258- FTS notice number
2026/S 000-012259- Accelerated
- Light touch contract
- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064d85Find a Tender
How it was run
Official notice- Submission deadline
- 2 Mar 2026, 12:00 GMT
- Clarification deadline
- 25 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal and searching for itt_123084 - Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability - Re-tender of lot 3
(etenderwales.bravosolution.co.uk ↗) you will need to register with eTenderWales if you are not already registered.
Please see below instructions on how to register.
- Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.
- Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content. (itt_123084)— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
- Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850NOTE: The authority is using eTenderwales to carry out this procurement process.
To obtain further information record your interest on Sell2Wales at www.sell2wales.gov.wales/search/search_switch… ↗
An electronic auction will be used
Timeline
11 Feb 2026 → 22 Jun 2026 · 7 dates- Tender notice published248 days ago11 Feb 2026, 10:35 GMT
- Clarification questions by233 days ago25 Feb 2026, 17:00 GMT
- Submission deadline229 days ago2 Mar 2026, 12:00 GMT
- Award decision expected by210 days ago20 Mar 2026, 23:59 GMT
- Assessment summaries sent204 days ago27 Mar 2026
- Contract starts199 days ago1 Apr 2026, 00:00 BST
- Latest notice published117 days ago22 Jun 2026, 14:30 BST
Notice history
5 events · 3 releases on Find a Tender · since 11 Feb 2026- Tender notice published11 Feb 2026, 10:35 GMTUK4
- Contract award notice published27 Mar 2026, 10:32 GMTUK6
- Status changed to complete27 Mar 2026, 10:32 GMT
- Contract signature expected10 Apr 2026, 23:59 BSTscheduled
- Contract details notice published22 Jun 2026, 14:30 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Local AidSMEVCSEAccessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability – Lot 310 Apr 2026 – 27 Apr 2029 · up to 1 Apr 2031Extensions: with the option to extend for a further 24 months · Options: The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need. | £640,000 | 27 Mar 2026 | Awarded |
Contracts
Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability – Lot 3 · Local AidSMEVCSE
- Signed
- 20 May 2026
- Value
- £640,000
- Period
- 20 May 2026 – 31 Mar 2029 · up to 1 Apr 2031 with extensions
- Status
- active
- Extensions
- Please note the contract period if from 01/04/2026 to 01/04/2039 with the option to extend up to a further 24 month period. This system will not allow start date before contract signing.
- Options
- option to increase or decrease services based on need/demand
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 1 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Local AidAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender