Find a TenderAwardedContract details notice
Published 11 Feb 2026, 10:35 GMT

Official UK procurement notice

Award for the re-tender of Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability – Lot 3​

Official notice

Authority: City & County of Swansea (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitableAccelerated
Published estimate£650,000≈ £217k / year · £650,000 inc. VAT1.5% below published estimate
Submissions closed 2 Mar 2026awarded 27 Mar 2026
Awarded to Local Aid
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

wansea Council (The Council) is awarding a suitably qualified and experienced provider who can deliver flexible Service for Children and Young People with additional learning need/s or disabilities the accessibility of play and leisure opportunities. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child/young person needs.

The original contract was divided into four (4) separate lots however the award notice is for the re-tender for lot 3;

Lot 3 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 11-19

  • The authority expects to re-tender this requirement around 1 Dec 2030, 23:59 GMT.
  • No preliminary market engagement: As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£650,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £650,000 exc. VAT · £650,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Please see procurement documents · option to extend for up to 24 months

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Price: 30%
Published award criteria (2)
  • Technical : Method Statement Questions
  • Price: Price schedule needs to be completed, please see procurement documentation
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Dec 2030
First published
11 Feb 2026, 10:35 GMT
Last source update
22 Jun 2026, 14:30 BST
Award evaluation window
Submission end – 20 Mar 2026
Authority reference
CCS/25/258
FTS notice number
2026/S 000-012259
Accelerated
Light touch contract
Latest notice
Contract details notice (UK7)
Classification (CPV)
Health and social work services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-064d85 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowedLanguage: EN, CY
Submission deadline
2 Mar 2026, 12:00 GMT
Clarification deadline
25 Feb 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal and searching for itt_123084 - Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability - Re-tender of lot 3

(etenderwales.bravosolution.co.uk ↗) you will need to register with eTenderWales if you are not already registered.

Please see below instructions on how to register.

  1. Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.
  2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content. (itt_123084)— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
  3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850NOTE: The authority is using eTenderwales to carry out this procurement process.

To obtain further information record your interest on Sell2Wales at www.sell2wales.gov.wales/search/search_switch… ↗

An electronic auction will be used

Timeline

11 Feb 2026 → 22 Jun 2026 · 7 dates
  1. Tender notice published248 days ago
    11 Feb 2026, 10:35 GMT
  2. Clarification questions by233 days ago
    25 Feb 2026, 17:00 GMT
  3. Submission deadline229 days ago
    2 Mar 2026, 12:00 GMT
  4. Award decision expected by210 days ago
    20 Mar 2026, 23:59 GMT
  5. Assessment summaries sent204 days ago
    27 Mar 2026
  6. Contract starts199 days ago
    1 Apr 2026, 00:00 BST
  7. Latest notice published117 days ago
    22 Jun 2026, 14:30 BST

Notice history

5 events · 3 releases on Find a Tender · since 11 Feb 2026
  1. Tender notice published
    11 Feb 2026, 10:35 GMT
    UK4
  2. Contract award notice published
    27 Mar 2026, 10:32 GMT
    UK6
  3. Status changed to complete
    27 Mar 2026, 10:32 GMT
  4. Contract signature expected
    10 Apr 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    22 Jun 2026, 14:30 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £640,0001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 20 May 2026
Awarded toValueDateStatus
Local AidSMEVCSEAccessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability – Lot 3​10 Apr 2026 – 27 Apr 2029 · up to 1 Apr 2031Extensions: with the option to extend for a further 24 months · Options: The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need.£640,00027 Mar 2026Awarded

Contracts

  • Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability – Lot 3​ · Local AidSMEVCSE

    Signed
    20 May 2026
    Value
    £640,000
    Period
    20 May 2026 – 31 Mar 2029 · up to 1 Apr 2031 with extensions
    Status
    active
    Extensions
    Please note the contract period if from 01/04/2026 to 01/04/2039 with the option to extend up to a further 24 month period. This system will not allow start date before contract signing.
    Options
    option to increase or decrease services based on need/demand

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 2 at stage one11—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Local AidAwarded supplierGB-PPON: PCMD-9415-BMMV 80 Clwyd Rd, Swansea, Wales, SA5 7EZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender