Official UK procurement notice
Accessibility Design Reference Group
Authority: West Yorkshire Combined Authority (or such other successor body, company, organisation who shall have the responsibility of being the contracting authority of the National Police Air Service or any part or parts thereof) (Local council)
What is being bought
Published requirement descriptionThe Combined Authority is looking to appoint an independent organisation to recruit, manage and facilitate a new Accessibility Design Reference Group (ADRG). The ADRG membership will consist of individuals with lived experience of disabilities,
long-term health conditions, including both physical and non-physical impairments, and other accessibility barriers. The group's primary purpose is to leverage the lived experience of members to constructively give views on barriers to accessing transport across all modes and act as scheme design reference support. By doing so, members will help identify and remove barriers to transport across West Yorkshire, helping to make our network work for everyone.
CPV: Other community, social and personal services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£420,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Oct 2025, 15:30 BST
- Last source update
- 16 Sept 2026, 16:09 BST
- Award evaluation window
- Submission end – 29 Jul 2026
- Authority reference
107896- FTS notice number
2026/S 000-037171- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05acf7Find a Tender
How it was run
Official notice- Submission deadline
- 21 May 2026, 12:00 BST
- Clarification deadline
- 21 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Oct 2025 → 16 Sept 2026 · 10 dates- Planning notice published375 days ago10 Oct 2025, 15:30 BST
- Market engagement364 days ago21 Oct 2025, 00:59 BST
uk.eu-supply.com/app/rfq/rwlentrance_… ↗ Process for responding: Please express an interest via the above link. Interested suppliers should register their interest in this PME event by responding to this PME notice through the Combined Authorities YORtender procurement portal. YORtender may require you to register prior to accessing the event. The PME event will be on Tuesday 21st October 2025 at 10am and will be held virtually. Details on how to access and attend the event will be shared nearer to the date, to all who have registered their interest. Following the PME event, a PME questionnaire will be released to suppliers. Suppliers which do not want to complete and submit a questionnaire will not be precluded from participating in future PME events or the tender process itself.
- Next notice expected335 days ago18 Nov 2025, 23:59 GMT
- Tender notice published180 days ago23 Apr 2026, 15:00 BST
- Clarification questions by152 days ago21 May 2026, 12:00 BST
- Submission deadline152 days ago21 May 2026, 12:00 BST
- Assessment summaries sent88 days ago24 Jul 2026, 00:00 BST
- Award decision expected by82 days ago29 Jul 2026, 23:59 BST
- Contract starts68 days ago13 Aug 2026
- Latest notice published33 days ago16 Sept 2026, 16:09 BST
Notice history
10 events · 4 releases on Find a Tender · since 10 Oct 2025- Preliminary market engagement notice published10 Oct 2025, 15:30 BSTUK2
- Tender notice published23 Apr 2026, 15:00 BSTUK4
- Published value updated to £420,00023 Apr 2026, 15:00 BSTwas £528,000
- Status changed to active23 Apr 2026, 15:00 BST
- Procurement method changed23 Apr 2026, 15:00 BST
- Deadline published: 21 May 2026, 12:00 BST23 Apr 2026, 15:00 BST
- Contract award notice published27 Jul 2026, 12:17 BSTUK6
- Status changed to complete27 Jul 2026, 12:17 BST
- Contract signature expected21 Aug 2026, 23:59 BSTscheduled
- Contract details notice published16 Sept 2026, 16:09 BSTUK7
Routine re-releases (4)
- 2025-10: 1 release · 10 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ADVONETVCSE21 Aug 2026 – 21 Aug 2029 · up to 21 Aug 2030Extensions: The Contract will be awarded for an initial period of three (3) years, with the option to extend the contract for one (1) additional period of one (1) year (3+1). The extension is entirely at the discretion of the Combined Authority and is subject to the availability of further funding. There is no guarantee that any extension period will be activated. | £386,665 | 24 Jul 2026 | Awarded |
Contracts
Contract 1 · ADVONETVCSE
- Signed
- 15 Sept 2026
- Value
- £386,665
- Period
- 15 Sept 2026 – 14 Sept 2029 · up to 14 Sept 2030 with extensions
- Status
- active
- Extensions
- The Contract will be awarded for an initial period of three (3) years, with the option to extend the contract for one (1) additional period of one (1) year (3+1). The extension is entirely at the discretion of the Combined Authority and is subject to the availability of further funding. There is no guarantee that any extension period will be activated.
No agreed KPIs: Four High Level KPIs set
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 3 | 5 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ADVONETAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender