Official UK procurement notice
Access Control and Intruder Alarm Maintenance Services
Authority: University of Ulster (Education)
What is being bought
Published requirement descriptionAccess Control and Intruder Alarm Maintenance Services
CPV: Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1The Contractor shall maintain the University’s Access Control System over the four…AwardedPublished value£432,000
The Contractor shall maintain the University’s Access Control System over the four campuses (Belfast, Coleraine, Jordanstown and Magee); and Intruder Alarm systems on the Belfast campus, ensuring that the systems are always fully functional.
The Access Control and Intruder Alarm Maintenance Services shall include:
- Access Control, Hardware Planned Preventative Maintenance (PPM): Annual inspection and servicing of all hardware components.
- Access Control, Software Support.
- Intruder Alarm PPM: biannual inspection, servicing, and certification of systems.
- A 24/7 callout service for both the Intruder Alarm and Access Control Systems.
- Training nominated University staff to be proficient in the operation of hardware and software elements of both Access Control and Intruder Alarm systems.
The University reserves the right to procure Intruder Alarm Remedial Repairs via stand-alone procurements outside this Contract where the annual estimated value of the Remedial Repairs identified by the Contractor is £1,000 or greater. Additional information: The estimated total value stated above in Section II.1.7 includes the initial 3 year contract period and the option to extend the contract for any periods up to and including 36 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (10)
- Access Control Service Delivery: 12%
- Intruder Alarm Service Delivery: 6%
- Resource Management: 8%
- Health & Safety and Contractor Accreditation: 4%
- Access Control Maintenance - Comprehensive Service: 40.8%
- Access Control Day Rates: 0.6%
- Intruder Alarms Maintenance - Basic Service: 13.8%
- Unscheduled Call-outs: 1.8%
- New Access Control Equipment: 3%
- Social Value: 10%
Published award criteria (10)
- Access Control Service Delivery: 12%
- Intruder Alarm Service Delivery: 6%
- Resource Management: 8%
- Social Value: 10%
- Health & Safety and Contractor Accreditation: 4%
- Access Control Maintenance - Comprehensive Service: 40.80%
- Access Control Day Rates: 0.60%
- Intruder Alarms Maintenance - Basic Service: 13.80%
- Unscheduled Call-outs: 1.80%
- New Access Control Equipment: 3.00%
- Suitability
As stated in the procurement documents.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Sept 2022, 16:38 BST
- Last source update
- 27 Jan 2023, 10:37 GMT
- Award evaluation window
- 28 Oct 2022 – …
- Authority reference
project_26882- FTS notice number
2023/S 000-002528- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036c57Find a Tender
- Review procedure
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: In the event any subsequent Contract is terminated in accordance with the provisions of the terms and conditions, the University reserves the right to offer the second ranked Tenderer in this tender, the opportunity to enter into a contract, provided the original terms (including price) offered by that Tenderer remain unchanged from those originally offered by that Tenderer during the course of this tender. Should this not be the case and/or the second ranked Tenderer declines, the University reserves the right to approach the next ranked Tenderer in turn on the same basis. This will continue until all ranked Tenderers have been exhausted or if the University determines, at its sole discretion, to retender. This right will exist throughout the initial contract period.
How it was run
Official notice- Submission deadline
- 28 Oct 2022, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 28 Oct 2022, 15:00 BST
Timeline
28 Oct 2022 → 27 Jan 2023 · 3 dates- Submission deadline28 Oct 2022, 15:00 BST
- Bids opened28 Oct 2022, 15:00 BST
- Notice published27 Jan 2023, 10:37 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete27 Jan 2023, 10:37 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| G4S secure Solutions (UK) Ltd | £432,655 † | — | Awarded |
Contracts
Access Control and Intruder Alarm Maintenance Services · G4S secure Solutions (UK) Ltd
- Signed
- 26 Jan 2023
- Value
- £432,655
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Bidders & participating suppliers
1 commercial party on the notice- G4S Secure Solutions (UK) LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria