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planningFind a Tender · planning Update

A Rota and Scheduling System

Buyer: Wolverhampton City Council →

BuyerWolverhampton City Council
Statusplanning
DeadlineNot published
ValueValue not published
Published9 Sept 2025

What is being bought

Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market. Please note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period has been extended to Friday 12th September 2025 at midday (12:00noon).

Delivery location

UKG, GB

Categories

Software package and information systems 48000000Information technology services 72222300

Lot details

Lot 1

No lot description published.

Statusplanning
Contract periodFrom 23 Nov 2025 to 22 Nov 2029
SME suitabilitySuitable for SMEs

What is included

ItemCategoryQuantity
1Software package and information systems, Information technology servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Software package and information systems (48000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 482,5671 median · 6.1 average (782 of 2,567 with a bid count)1.5 average (848 of 2,567 with named award suppliers)Not published
Same buyer14Not publishedNot publishedNot published
Delivery region: UKG1861 median · 3.5 average (71 of 186 with a bid count)1 average (76 of 186 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetValue not published
No-engagement rationaleNot published
Planning documents1
Planning milestones1
MilestoneTypeDueStatus
Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market. Please note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period has been extended and now ends at midday on 12th September 2025 (12:00noon).engagement12 Sept 2025scheduled

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-058a96
Latest release ID054882-2025
Latest release timestampTue Sep 09 2025 09:16:26 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statusplanning
Procurement methodNot published
Procurement method detailsNot published
Main procurement categorygoods
Above thresholdNo
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
9 Sept 2025planningUpdate054882-2025
19 Aug 2025planning049859-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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    ],
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      }
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    "legalBasis": {
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    "description": "Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market.\nPlease note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise.\nIf you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period  has been extended to Friday 12th September 2025 at midday (12:00noon).",
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        "description": "Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market.\nPlease note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise.\nIf you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period has been extended and now ends at midday on 12th September 2025 (12:00noon)."
      }
    ]
  },
  "initiationType": "tender"
}
Complete JSON history (2 releases)
9 Sept 2025 · 054882-2025 · planningUpdate
{
  "id": "054882-2025",
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    "id": "GB-PPON-PVBV-7568-LBLL",
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    "id": "CWC25126MW",
    "lots": [
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        "id": "1",
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        },
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          "endDate": "2029-11-22T23:59:59Z",
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            "id": "48000000",
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            "description": "Software package and information systems"
          },
          {
            "id": "72222300",
            "scheme": "CPV",
            "description": "Information technology services"
          }
        ]
      }
    ],
    "title": "A Rota and Scheduling System",
    "status": "planning",
    "amendments": [
      {
        "id": "054882-2025",
        "description": "The submission date has been extended to Friday 12th September 2025 at midday (12 noon)."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market.\nPlease note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise.\nIf you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period  has been extended to Friday 12th September 2025 at midday (12:00noon).",
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PVBV-7568-LBLL",
      "name": "Wolverhampton City Council",
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      "address": {
        "region": "UKG39",
        "country": "GB",
        "locality": "Wolverhampton",
        "postalCode": "WV1 1SH",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, St Peter's Square"
      },
      "details": {
        "url": "http://www.wolverhampton.gov.uk",
        "classifications": [
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      "identifier": {
        "id": "PVBV-7568-LBLL",
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      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "054882-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/054882-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-09-09T10:16:26+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-09-12T23:59:59+01:00",
        "description": "Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market.\nPlease note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise.\nIf you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period has been extended and now ends at midday on 12th September 2025 (12:00noon)."
      }
    ]
  },
  "initiationType": "tender"
}
19 Aug 2025 · 049859-2025 · planning
{
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  ],
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          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72222300",
            "scheme": "CPV",
            "description": "Information technology services"
          }
        ]
      }
    ],
    "title": "A Rota and Scheduling System",
    "status": "planning",
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    },
    "description": "Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market.\nPlease note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise.\nIf you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period ends on midday on Tuesday 9th September 2025 (12:00noon).",
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PVBV-7568-LBLL",
      "name": "Wolverhampton City Council",
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      }
    ]
  },
  "initiationType": "tender"
}