Official UK procurement notice
976595394 T1400 Demonstrating the visibility and illumination of rolling stock external lighting
Authority: Rail Safety Standards Board (RSSB) (Public body)
What is being bought
Published requirement descriptionRSSB seeks to procure research to:
•Provide insight on front-end lighting used on GB rolling stock; the assumptions made on their performance (both in term of visibility provided to the driver and warning to people on or near the line)
•Indicate the degree of warning provided (in terms of distance between an oncoming train and the viewer) by front-end lighting that is:
oCompliant with LOC&PAS (Rolling stock - Locomotive & Passenger) NTSN requirements
oInstalled on pre-TSI (Technical Specification for Interoperability) vehicles, including yellow front-ends
•Assess the variables that can degrade or drift and affect compliance with the requirements, and inspection or maintenance required to keep front-end lighting within limits
•Assess the feasibility and potential benefits of automated headlight switching, with or without the added functionality of Adaptive Driving Beam (ADB) headlight technology that is available on road vehicles
Successful delivery and implementation will:
•Provide industry with evidence on the actual warning provided by the lighting specifications and their impact on safety protocols and train operations. This is intended to inform RSSB Standards Project 22-006 (which is planned to be completed by December 2026). This is also intended to inform an update to RIS-3437-TOM Defective On-Train Equipment and Rule Book Module GERT8000-TW5 Defective or isolated vehicles and on-train equipment, by informing what arrangements remain safe when some external vehicle lighting becomes defective, but other lighting remains working.
•Identify the potential advantages and risks of adopting automated headlight switching, with or without ADB headlight technology, considering the need for industry co-ordination.
To view this notice, please click here:
CPV: Research services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- W2 Tenderer’s understanding and methodology [Max 4 pages]: 25%
- W3 Tenderer’s experience and inhttps://www.delta-esourcing.com/delta/project/buyer/editTenderNotice.html#dividual expertise [Max 4 pages, excluding CVs]: 25%
- W4 Project management: Planning and engagement: 20%
- W5 Project management: Risks and opportunities: 10%
- W6 Cost of project: 20%
Published award criteria (5)
- W2 Tenderer’s understanding and methodology [Max 4 pages]
- W3 Tenderer’s experience and inhttps://www.delta-esourcing.com/delta/project/buyer/editTenderNotice.html#dividual expertise [Max 4 pages, excluding CVs]
- W4 Project management: Planning and engagement
- W5 Project management: Risks and opportunities
- W6 Cost of project
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Sept 2025, 16:05 BST
- Last source update
- 16 Dec 2025, 14:05 GMT
- Authority reference
976595394 T1400- FTS notice number
2025/S 000-056671- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059a8fFind a Tender
How it was run
Official notice- Submission deadline
- 13 Oct 2025, 12:00 BST
- Clarification deadline
- 7 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
15 Sept 2025 → 16 Dec 2025 · 5 dates- Tender notice published15 Sept 2025, 16:05 BST
- Clarification questions by383 days ago7 Oct 2025, 12:00 BST
- Submission deadline377 days ago13 Oct 2025, 12:00 BST
- Contract starts336 days ago24 Nov 2025
- Latest notice published313 days ago16 Dec 2025, 14:05 GMT
Notice history
3 events · 2 releases on Find a Tender · since 15 Sept 2025- Tender notice published15 Sept 2025, 16:05 BSTUK4
- Contract details notice published16 Dec 2025, 14:05 GMTUK7
- Status changed to complete16 Dec 2025, 14:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| OptiConsulting Limited | £100,000 † | — | Awarded |
Contracts
Contract 1 · OptiConsulting Limited
- Signed
- 18 Nov 2025
- Value
- £100,000
- Period
- 19 Nov 2025 – 24 Aug 2026
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- OptiConsulting LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender