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Published 6 May 2025, 09:44 BST

Official UK procurement notice

92_26 Liquified Petroleum Gas (LPG) and BioLPG

Official notice

Authority: Leicestershire County Council, trading as ESPO (Local council)

Framework agreementGoodsOpen procedureAbove thresholdSME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09) Delivery: UK
Framework ceiling (notional)£16,666,667framework ceiling, not attributable revenue · 1 value update
Submissions closed 27 Mar 2026awarded 9 Apr 2026
Awarded to Calor Gas Limited, Flogas Britain Limited
Framework period 1 yr 11 moends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 20 Apr 2026

What is being bought

Published requirement description

ESPO framework agreement covering Liquid Petroleum Gas (LPG). The framework covers:

  • Bulk Propane
  • Cylinders (Butane and Propane)

The Framework is NOT divided into lots.

For any additional details please also refer to www.espo.org/liquified-petroleum-… ↗

CPV: Fuels

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
2 bids received · 2 suppliers appointed
Framework period
1 yr 11 mo · up to 3 yrs 11 mo from 20 Apr 2026
Buyer regions
UK
Supplier levy on call-offs (max %)

2.50% of call-off value · As a public body, ESPO has a statutory obligation to recover the costs associated with the management of this Framework Agreement. This obligation is met through the application of a Framework Fee, payable by Suppliers to ESPO based upon business conducted by the Supplier under the Framework.

For bulk supply of LPG, the Framework Fee will be at the rate of 0.5 pence per litre of LPG supplied. For LPG supplied in cylinders, the Framework Fee will be at the rate of 2.5% of the invoice value.

Who may buy through it

As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at www.espo.org/amfile/file/download… ↗) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: www.espo.org/legal ↗

Published description of the framework

Call-offs via the 92_26 Framework will be permitted in the following ways in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):

Call-off without competition

'Calling-off' Goods from a Supplier identified who is: a) included in the Framework; b) suitable for meeting the Customer's specific needs; and c) identified as offering the most advantageous solution to the Customer's requirements, based on the Customers' supplier selection decisions.

Call-off with competition (Further Competitive Selection Process)

'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods. This means that not all competitive selection processes will necessarily include all the Suppliers - a customer will only invite those Suppliers that are included in the Framework for the particular type of contract required. Customers will assess the suppliers as set out in the terms and conditions of the Framework.

Any assessment of Suppliers’ proposals under a further competitive selection process must be based only on some or all of the award criteria that were used to assess tenders when the framework was awarded. Customers may refine these criteria, for example, by including additional sub-criteria or by explaining the criteria further.

Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.

Call-offs published through it2

Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 11 moSMEPublished value£16,666,667
Contract period: 20 Apr 2026 – 31 Mar 2028 (1 yr 11 mo) · up to 31 Mar 2030 with extensionsValue: £16,666,667 exc. VAT · £20,000,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework). The total estimated framework value captured in this notice includes the option to extend the framework as noted above.
09100000 Fuels
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the tender documents for conditions of participation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (2)
  • Price: 60%
  • Non-Price: 40%
Published award criteria (2)
  • Price
  • Non-Price
Conditions of participation2
  • Economic & financial standing

    Refer to the tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the tender documents for conditions of participation.

What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “92_26 Liquified Petroleum Gas (LPG) and BioLPG” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 May 2025, 09:44 BST
Last source update
21 May 2026, 10:07 BST
Award evaluation window
Submission end – 8 Apr 2026
Authority reference
92_26
FTS notice number
2026/S 000-014122
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fuels
Delivery area
UK
Official registry OCID
ocds-h6vhtk-050cd4 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
27 Mar 2026, 12:00 GMT
Clarification deadline
19 Mar 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)

call-off levy · 2.50% of call-off value · As a public body, ESPO has a statutory obligation to recover the costs associated with the management of this Framework Agreement. This obligation is met through the application of a Framework Fee, payable by Suppliers to ESPO based upon business conducted by the Supplier under the Framework.

For bulk supply of LPG, the Framework Fee will be at the rate of 0.5 pence per litre of LPG supplied. For LPG supplied in cylinders, the Framework Fee will be at the rate of 2.5% of the invoice value.

Detailed submission instructions & authority contactsFrom official release

Refer to all instructions captured via www.eastmidstenders.org ↗

Timeline

6 May 2025 → 21 May 2026 · 11 dates
  1. Planning notice published
    6 May 2025, 09:44 BST
  2. Market engagement
    16 May 2025, 23:59 BST

    ESPO is seeking to engage with providers of Liquified Petroleum Gas (LPG) as part of this preliminary market engagement exercise to help shape its procurement strategy.

    A Request for Information (RFI) document is available on the eProcurement Portal (ProContract, see also details below on Expressing an interest). Suppliers wishing to participate must first register interest (Expression of interest) in the opportunity, after which you will have access to the Messages area on the eProcurement Portal, where the RFI is found (please refer to the Public Message that captures instructions on completing the RFI). The submission deadline for the RFI is 16th May at 12.00pm (noon).

    Following review of completed RFIs, ESPO may undertake virtual 1-2-1 preliminary market engagement sessions with suppliers. ESPO will be seeking further information on points raised within the Suppliers RFI responses within these meetings.

    For the purposes of this Preliminary market engagement (PME), please express your interest as follows:

    (a) Go to www.eastmidstenders.org ↗; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '92_25' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest.

    Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation.

    In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).

    Economic operators should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of an economic operator in this preliminary market engagement will not constitute any contractual agreement between the respondent and the Contracting Authority/Client. An economic operator's participation, or lack of participation, in this preliminary market engagement shall not impact the ability of the economic operator to participate in any resulting tender exercise. Economic operators should note that any interest indicated does not constitute a commitment to participate in any future tendering exercise.

  3. Next notice expected
    6 Jun 2025, 23:59 BST
  4. Tender notice published241 days ago
    17 Feb 2026, 09:22 GMT
  5. Clarification questions by210 days ago
    19 Mar 2026, 17:00 GMT
  6. Admission / appointment period ends202 days ago · period end, not a bid countdown
    27 Mar 2026, 12:00 GMT
  7. Award decision expected by190 days ago
    8 Apr 2026, 23:59 BST
  8. Assessment summaries sent189 days ago
    10 Apr 2026, 00:00 BST
  9. Contract starts179 days ago
    20 Apr 2026, 00:00 BST
  10. Standstill ends177 days ago
    21 Apr 2026, 23:59 BST
  11. Latest notice published148 days ago
    21 May 2026, 10:07 BST

Notice history

12 events · 5 releases on Find a Tender · since 6 May 2025
  1. Preliminary market engagement notice published
    6 May 2025, 09:44 BST
    UK2
  2. Tender notice published
    17 Feb 2026, 09:22 GMT
    UK4
  3. Published value published: £16,666,667
    17 Feb 2026, 09:22 GMT
  4. Status changed to active
    17 Feb 2026, 09:22 GMT
  5. Procurement method changed
    17 Feb 2026, 09:22 GMT
  6. Deadline published: 20 Mar 2026, 12:00 GMT
    17 Feb 2026, 09:22 GMT
  7. Tender notice published
    11 Mar 2026, 14:58 GMT
    UK4
  8. Deadline moved to 27 Mar 2026, 12:00 GMT
    11 Mar 2026, 14:58 GMT
    +7 days · was 20 Mar 2026, 12:00 GMT
  9. Contract award notice published
    10 Apr 2026, 16:53 BST
    UK6
  10. Status changed to complete
    10 Apr 2026, 16:53 BST
  11. Contract signature expected
    22 Apr 2026, 23:59 BST
    scheduled
  12. Contract details notice published
    21 May 2026, 10:07 BST
    UK7
Published amendments (1)

The Tender submission deadline has been extended to 27 March 2026, 12:00pm (with the Enquiry deadline also being extended to 19 March 2026).

Routine re-releases (5)
  • 2026-02: 1 release · 17 Feb 2026
  • 2025-05: 1 release · 6 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 21 award · see the list ↓
Bids received 2
Named bidders 2published on the award notice
Contracts signed 1latest 29 Apr 2026
Awarded toValueDateStatus
Calor Gas Limited, Flogas Britain Limited1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework). The total estimated framework value captured in this notice includes the option to extend the framework as noted above.£16,666,6679 Apr 2026Awarded

Contracts

  • 92_26 Liquified Petroleum Gas (LPG) and BioLPG · Calor Gas Limited, Flogas Britain Limited

    Signed
    29 Apr 2026
    Value
    £16,666,667
    Period
    1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
    Status
    active
    Extensions
    The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework). The total estimated framework value captured in this notice includes the option to extend the framework as noted above.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Leicestershire County Council, trading as ESPO

Contracting authorityPublic authority - sub-central government GB-PPON: PYDD-1122-TCVN Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email

Framework contractors & participating bidders

2 commercial parties on the notice
  • CALOR GAS LIMITEDFramework contractorGB-COH: 00303703 Athena House, Athena Drive Tachbrook Park, Warwick, West Midlands, CV34 6RLContact email
  • FLOGAS BRITAIN LIMITEDFramework contractorGB-COH: 00993638 81 Rayns Way, Syston, East Midlands, LE7 1PFContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsTo tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '92_26' (via "View Opportunities" from the EastMid…
  • Signed contract contractSigned contractPDF92_26 LIQUIFIED PETROLEUM GAS (LPG) AND BIOLPG - Framework Agreement
  • Signed contract contractSigned contractPDF92_26 LIQUIFIED PETROLEUM GAS (LPG) AND BIOLPG FRAMEWORK SCHEDULE 3 - Form of Contract and Call-Off Terms
  • Technical specifications tenderTechnical specificationsPlease refer to the tender documents (see above for further details including summary instructions on how to access these).

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender