Find a TenderAwarded
Published 12 Jul 2024, 14:54 BST

Official UK procurement notice

861_25 Refuse Sacks · UK public procurement notice

Official notice

Authority: ESPO

Framework agreement2 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£2,320,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 19 Aug 2024awarded 10 Dec 2024
Lots 2see the lot list below
Framework period 2 yrs 3 moends 31 Mar 2027 · extension options published · starts 1 Jan 2025

What is being bought2 lots · detail below

Published requirement description

A framework for the bulk supply of refuse sacks and bin liners. Goods are required for delivery to the ESPO Distribution Centre, Leicester.

CPV: Polythene waste and refuse sacks and bags

How this framework works

From the published notice
Bids received
20 bids on the busiest of 2 lots · 3 suppliers appointed
Framework period
2 yrs 3 mo from 1 Jan 2025

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Refuse SacksAwarded 2 yrs 3 moPublished value£2,270,000

Items required include a range of refuse sacks and waste bin liners. Products are to be suitable for use in a commercial environment.

Contract period: 1 Jan 2025 – 31 Mar 2027 (2 yrs 3 mo)
Delivery: UK · Goods are required for delivery to the ESPO Distribution Centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 21 months. The total estimated values stated include the option period.Variant bids: not allowed
Lot #2Compostable LinersAwarded 2 yrs 3 moPublished value£50,000

Items required include a range of compostable food waste liners. Products are to be suitable for use in a commercial environment.

Contract period: 1 Jan 2025 – 31 Mar 2027 (2 yrs 3 mo)
Delivery: UK · Goods are required for delivery to the ESPO Distribution Centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 21 months. The total estimated values stated include the option period.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Non-Price: 30%
  • price: 70%
Published award criteria (2)
  • Non-Price: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “861_25 Refuse Sacks” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jul 2024, 14:54 BST
Last source update
6 Jan 2025, 15:02 GMT
Award evaluation window
12 Aug 2024 – …
Authority reference
861_25
FTS notice number
2025/S 000-000213
Classification (CPV)
Polythene waste and refuse sacks and bags
Delivery area
UK
Official registry OCID
ocds-h6vhtk-047d13 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is that Companies, Public Sector organisations and Third Sector organisations should have 'positive net assets' as determined from their Latest Year's Published Accounts. Partnerships, sole traders or other organisations who are not required by law to publish their annual accounts must similarly provide their annual accounts, and those annual accounts shall be used instead for the below assessment.

For net assets: - Total Net Assets or Shareholder's Funds lifted straight from the latest year's balance sheet should be positive.

It is important that the financial information provided relates specifically to the company registration number of the Tenderer completing the ITT.

If a Tenderer fails to pass the financial assessment and is part of a larger group, provided that the group accounts are provided to ESPO on request and these pass the financial test, a parent company guarantee may be acceptable provided the Tenderer is a 100% wholly owned subsidiary within the group.

In addition to the above test, ESPO will use a Credit Reference Agency to provide information on Tenderers. Where the Credit Reference Agency assigns the Tenderer a score indicating higher than moderate financial risk, ESPO will give further consideration to the financial information and financial stability of the Tenderer.

If ESPO has any reasonable cause for concern in relation to this information that cannot be reasonably resolved then this could give rise to the tender being rejected.

This contract will contain a contract monitoring clause which will require suppliers to ensure that there is no material detrimental change in their financial standing and/or their credit rating (as determined by use of a Credit Reference Agency).

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
19 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
12 Aug 2024, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

12 Aug 2024 → 6 Jan 2025 · 4 dates
  1. Bids opened
    12 Aug 2024, 12:01 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    19 Aug 2024, 12:00 BST
  3. Contract starts
    1 Jan 2025
  4. Notice published
    6 Jan 2025, 15:02 GMT

Notice history

2 events · 3 releases on Find a Tender · since 8 Aug 2024
  1. Deadline moved to 19 Aug 2024, 12:00 BST
    8 Aug 2024, 14:50 BST
    +7 days · was 12 Aug 2024, 12:00 BST
  2. Status changed to complete
    6 Jan 2025, 15:02 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.212 Aug 202419 Aug 2024+7 d
—Bid openingConditions for opening of tenders · IV.2.712 Aug 202419 Aug 2024+7 d

The Closing date for submission of Tenders has been extended to 12:00, 19 August 2024.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 2016 from SMEs · busiest of 2 lots
Contracts signed 2latest 10 Dec 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Refuse Sacks

    Signed
    10 Dec 2024
    Value
    £2,270,000
    Period
    … – 31 Mar 2027
    Status
    active
  • Lot 2 - Compostable Liners

    Signed
    10 Dec 2024
    Value
    £50,000
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Refuse Sacks20bids · 20 electronic16——
2 · Compostable Liners20bids · 20 electronic16——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

3 commercial parties on the notice
  • CROMWELL POLYTHENE LIMITEDFramework contractorGB-COH: 02230104 1 Glentrool Avenue, Sherburn-in-Elmet, Leeds, North Yorkshire, LS25 6RE, Yorkshire & Humber
  • PAKEX (UK) PLCFramework contractorGB-COH: 03083059 HEAD OFFICE, 1 Prime Point, Welwyn Garden City, Hertfordshire, AL7 1FE, East of England
  • SAI-PAC (UK) LTDFramework contractorGB-COH: 02881725 Abacus House, 68A North Street, Romford, Essex, RM1 1DA, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria