Find a TenderAwarded
Published 5 Sept 2023, 11:05 BST

Official UK procurement notice

7705616451-Provision and Fixing of Military Pattern Memorials for Armed Forces Personnel

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£600,000framework ceiling, not attributable revenue
Submissions closed 10 Oct 2023awarded 3 Jan 2024

What is being bought

Published requirement description

Provision and Fixing of Military Pattern Memorials for Armed Forces Personnel

  • Recurrence: 24 or 48 months

CPV: Granite · Limestone

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1A Contract has been awarded for the provision of Service Pattern Memorials made from…AwardedRenewal

A Contract has been awarded for the provision of Service Pattern Memorials made from Portland stone (in best quality Basebed Portland stone), Karin Granite and Nebresina Limestone for deceased Armed Forces personnel. There may be circumstances where other materials and/or memorial dimensions maybe required. The requirement also includes the arrangement of dispatch and fixing of all memorials (both within and outside UK).

The approximate annual requirement is for approximately 60 Portland headstones, 15 Karin Granite headstones and up to 25 Nabresina Limestone Urn Plot Markers per year although this could increase or decrease. The estimated total value excluding VAT is in between £1 GBP and £500,00 GBP. Full details of the requirement (including specifications for memorial sizes, shapes, carving of letters, service crests, regimental badges and religious emblems) can be found in the Statement of Requirement which is contained in the Contract document which is available Contracts Finder. The contract duration is 24 months with the option for the authority, at its discretion, to extend the duration of the contract in monthly or annual increments up to a total of 48 months. It is a mandatory requirement that contractors are members of the National Association of Memorial Masons (NAMM) or an equivalent association and are registered on a nationally recognised fixing register such as the register of qualified memorial fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM). Additional information: This Contract has been awarded

Delivery: UK
Extensions: The contract is for a duration of 24 months with the options (at the Authority's discretion) to extend the contract by up to an additional 24 months to 48 months (2+1+1) · There is an enduring requirementVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100Price: 100
Published sub-criteria (2)
  • Most Economically Advantageous Tender as detailed in the Tender documents: 100
  • Most Economically Advantageous Tender as detailed in the Tender documents: 100
Published award criteria (2)
  • Most Economically Advantageous Tender as detailed in the Tender documents: 100
  • Most Economically Advantageous Tender as detailed in the Tender documents: 100
Conditions of participation1
  • Suitability

    Suppliers must be a member of the National Association of Memorial Masons (NAMM) or an equivalent trade association and must be registered on a nationally recognised fixing register such as the Register of Qualified Memorial Fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM).

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 100 of 200 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “7705616451-Provision and Fixing of Military Pattern Memorials for…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 24 or 48 months
First published
5 Sept 2023, 11:05 BST
Last source update
4 Jan 2024, 15:50 GMT
Award evaluation window
10 Oct 2023 – …
FTS notice number
2024/S 000-000259
Classification (CPV)
GraniteLimestone
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03fa08 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As detailed in the ITT documents

Publisher note: This Contract has been awarded.

How it was run

Official notice
Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP
Supplier login requiredLanguage: EN
Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE
Appointment period ends
10 Oct 2023, 10:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
10 Oct 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Oct 2023 → 4 Jan 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    10 Oct 2023, 10:00 BST
  2. Bids opened
    10 Oct 2023, 10:00 BST
  3. Notice published
    4 Jan 2024, 15:50 GMT

Notice history

2 events · 4 releases on Find a Tender · since 15 Sept 2023
  1. Buyer details updated
    15 Sept 2023, 08:57 BST
  2. Status changed to complete
    4 Jan 2024, 15:50 GMT
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.4 and II.2.4—Please note that where Nabresina Limestone is stated the authority will also accept Nabresina Light. All ITT documentation which is available on the DSP has been amended accordingly.
—TextII.2.4The approximate annual requirement is for 60 Portland headstones, 15 Karin Granite headstones and up to 25 Nabresina Limestone Urn Plot Markers per year although this could increase or decrease. The estimated total value excluding VAT is in between £1 GBP and £600,00 GBP. Full details of the requirement (including specifications for memorial sizes, shapes, carving of letters, service crests, regim…The approximate annual requirement is for 60 Portland headstones, 15 Karin Granite headstones and up to 25 Nabresina Limestone Urn Plot Markers per year although this could increase or decrease. The estimated total value excluding VAT is in between £1 GBP and £600,00 GBP. Full details of the requirement (including specifications for memorial sizes, shapes, carving of letters, service crests, regim…

Please not that where Nabresina Limestone has been stated that the Authority will also accept Nabresina Light. All ITT documentation available on the DSP has been amended accordingly.

As detailed in the replacement text, the Tender Return Date for this requirement has been amended to 10:00 am 31 October 2023.

Routine re-releases (4)
  • 2023-09: 1 release · 5 Sept 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 3 Jan 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision and Fixing of Military Pattern Memorials for Armed Forces Personnel

    Signed
    3 Jan 2024
    Value
    £500,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
A Contract has been awarded for the provision of Service Pattern Memorials made from…2bids · 2 electronic · 2 from abroad2——
Whole notice———£1 – £1

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence Gloucester, UKContact email

Dispute resolution & review bodies

  • Elisabeth HardingReview body GloucesterContact email, phone
  • MODReview body Gloucester

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria