Official UK procurement notice
757 - Fire Alarms, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment
Authority: UNIVERSITY OF GLOUCESTERSHIRE (Education)
What is being bought
Published requirement descriptionThe University of Gloucestershire (UoG) requires an experienced, reputable and accredited supplier to provide servicing and reactive maintenance for the organisation's Fire Alarm detection systems, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment. Please be aware that all of the fire alarm systems are remotely monitored, the maintenance of these remote monitoring systems are covered by a separate maintenance agreement, therefore only the physical link between the fire alarm systems and the remote monitoring systems are deemed to be included in this maintenance agreement.
- The authority expects to re-tender this requirement around 1 Feb 2028, 23:59 GMT.
- How the procedure runs: Please refer to timetable on page 4 of ITT document in published tender pack
- No preliminary market engagement: Preliminary market engagement was not undertaken
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: 50% Price and 40% Quality and 10% Social Value
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Feb 2028
- First published
- 14 Apr 2025, 12:13 BST
- Last source update
- 8 Aug 2025, 14:13 BST
- Award evaluation window
- Submission end – 13 Jun 2025
- Authority reference
UOG/25/757/FAC- FTS notice number
2025/S 000-014919- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-050264Find a Tender
- How it runs
Please refer to timetable on page 4 of ITT document in published tender pack
How it was run
Official notice- Submission deadline
- 14 May 2025, 17:00 BST
- Clarification deadline
- 8 May 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Apr 2025 → 8 Aug 2025 · 8 dates- Tender notice published14 Apr 2025, 12:13 BST
- Clarification questions by8 May 2025, 13:00 BST
- Submission deadline14 May 2025, 17:00 BST
- Award decision expected by13 Jun 2025, 00:59 BST
- Assessment summaries sent16 Jun 2025, 00:00 BST
- Standstill ends26 Jun 2025, 23:59 BST
- Contract starts1 Aug 2025
- Latest notice published8 Aug 2025, 14:13 BST
Notice history
5 events · 3 releases on Find a Tender · since 14 Apr 2025- Tender notice published14 Apr 2025, 12:13 BSTUK4
- Contract award notice published17 Jun 2025, 09:15 BSTUK6
- Status changed to complete17 Jun 2025, 09:15 BST
- Contract signature expected4 Jul 2025, 23:59 BSTscheduled
- Contract details notice published8 Aug 2025, 14:13 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| A&E Fire and Security LtdSME1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030Extensions: The contract will be for a period of three years with an option to extend for a further 2 years subject to agreement. · Options: There is an option to provide additional services to City Campus if the system becomes open protocol. | £625,000 | 16 Jun 2025 | Awarded |
Contracts
757 - Fire Alarms, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment · A&E Fire and Security LtdSME
- Signed
- 7 Aug 2025
- Value
- £625,000
- Period
- 7 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
- Status
- active
- Extensions
- option to extend for a further 2 years subject to agreement.
- Options
- Addition of City Campus service provision as this will only be known after the initial contract was agreed
No agreed KPIs: KPIs still being finalised by contract manager
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- A&E FIRE AND SECURITY LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender