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Published 23 Aug 2024, 16:29 BST

Official UK procurement notice

734 - SaaS Business Systems (to include ERP solutions)

Official notice

Authority: UNIVERSITY OF GLOUCESTERSHIRE (Education)

4 lotsGoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South West (UKK)
Published estimate£3,000,000total for 4 lots
Submissions closed 4 Oct 2024
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

The University of Gloucestershire is embarking on a programme of work to establish a roadmap for migration to a Software as a Service (SaaS) delivery model for key University business systems.

The systems that are in scope for this opportunity are:

HR and Payroll

Web Recruitment

Finance and Planning

Web Payments and Income Management

  • Recurrence: 4 to 10 years.

CPV: Software package and information systems

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Finance and PlanningCancelledRenewal

A finance & planning system is required for the University of Gloucestershire.

Delivery: South West · Cheltenham and Gloucester, UK.
Extensions: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.Variant bids: not allowed
48000000 Software package and information systems
Lot #2Web Payments and Income ManagementCancelledRenewal

Web Payments and Income Management

Delivery: South West · Cheltenham and Gloucester, UK.
Extensions: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.Variant bids: not allowed
48000000 Software package and information systems
Lot #3HR and Payroll (HCM)CancelledRenewal

HR and Payroll (HCM) for the University of Gloucestershire.

Delivery: South West · Cheltenham and Gloucester, UK.
Extensions: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 7 years, at the sole discretion of the University.Variant bids: not allowed
48000000 Software package and information systems
Lot #4Web Recruitment systemCancelledRenewal

Web Recruitment system for the University of Gloucestershire.

Delivery: South West · Cheltenham and Gloucester, UK.
Extensions: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality: 60
  • Cost: 40
Lot distribution rule: The University will consider submissions covering the following Lots (one submission may cover multiple Lots)
Conditions of participation2
  • Suitability

    Please see tender documents.

  • Economic & financial standing

    Selection criteria as stated in the procurement documents.

    Minimum: Selection criteria as stated in the procurement documents.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 to 10 years.
First published
23 Aug 2024, 16:29 BST
Last source update
1 May 2025, 20:29 BST
Award evaluation window
27 Sept 2024 – …
Authority reference
UOG/24/734/IT
FTS notice number
2025/S 000-018615
Classification (CPV)
Software package and information systems
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-0493cd Find a Tender
Review and risk notes
Review procedure

Reviews will be conducted in accordance with the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
4 Oct 2024, 14:30 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Sept 2024, 14:45 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/glos/aspx/ProjectMan… ↗

Timeline

27 Sept 2024 → 1 May 2025 · 3 dates
  1. Bids opened
    27 Sept 2024, 14:45 BST
  2. Submission deadline
    4 Oct 2024, 14:30 BST
  3. Notice published
    1 May 2025, 20:29 BST

Notice history

2 events · 3 releases on Find a Tender · since 23 Sept 2024
  1. Deadline moved to 4 Oct 2024, 14:30 BST
    23 Sept 2024, 15:29 BST
    +7 days · was 27 Sept 2024, 14:30 BST
  2. Status changed to cancelled
    1 May 2025, 20:29 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.227 Sept 20244 Oct 2024+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

UNIVERSITY OF GLOUCESTERSHIRE

Contracting authorityEducationBody governed by public lawEducation GB-COH: 06023243 Fullwood House, Park campus, The Park, Cheltenham, South West, GL502RHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Robin Hare - Procurement ManagerReview body CheltenhamContact email, phone
  • University of Gloucestershire, F&P Dept, Pittville Student Village,Review body CheltenhamContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria