Official UK procurement notice
712648450 - Provision of a MOD School Management Information System (MIS) - UK7
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionPurpose
To provide all MOD schools and settings with a secure web-delivered management information system (MIS).
Objectives
To provide all MOD schools/settings from Early Years through to sixth form, with a Management Information System (MIS) suitable for the educational phase of each school. The system must accommodate the Schools’ overseas circumstances including differing time zones when recording pupil information and attendance. Access to training and help desk support across all Schools/settings, roles and time zones. Delivery of staff training covering all modules with a focus on functionality and exploitation of MIS available throughout contract in various, accessible forms.
The Requirement is for a twenty-four (24) month contract with a two (2) x twelve (12) month option periods. It is required to be fully operational by 01 Apr 2026, as such there is the need for a Transition Phase between 01 Jan 2026 until 31 March 2026 alongside the current incumbent, to include training and support with migration.
The MIS needs to able to interface with the SQA (Scottish Qualifications Authority), therefore the SQA must recognise the Successful Supplier as having working partnership with them in time for transition, from 01 Jan 2026.
- Not divided into lots: The future data collection across all MOD Schools is to come from one supplier to ensure data is combined in to one analytical piece. Currently, data and analysis is kept separate across the two different systems and standards between all schools cannot be compared nor standardised. DCS must ensure performance and progress across all schools can be directly compared and be able to quickly identify issues. Having one system will also achieve cost saving measures as only one piece of software will be required. Additionally, staffing capacity within DCS means they do not have the resourcing to conduct the combining of two strands of analytical info.
- The authority expects to re-tender this requirement around 1 Mar 2029, 23:59 GMT.
- How the procedure runs: Stage 1 - PSQ Submissions and Evaluation Stage 2 - Compliant Suppliers from Stage 1 will be invited to Tender. The Tendering process will consist of: 1. Technical Stage 1: Technical Response (inc. Social Value) 2. Combined Commercial (inc Price) and Technical Evaluation. The Authority reserves the right to invoke a 2nd Technical Stage. 3. Technical Stage 2: Demonstration of MIS If invoked, the highest ranking (compliant and in-budget) Supplier will be invited to demonstrate their MIS offering via a one (1) Hour Microsoft Teams Meeting. This demonstration will provide an opportunity to showcase and substantiate the claims outlined in tender submissions. The Authority reserves the right to amend the technical scores following the demonstration. Should the scores be amended, and the amended scores change the outcome of the Combined Commercial and Technical Evaluation, the second ranking Supplier shall be invited to demonstrate, and so forth.
CPV: Educational software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£291,667
- Technical & professional ability
The MIS needs to able to interface with the SQA (Scottish Qualifications Authority), therefore the SQA must recognise the Supplier as having working partnership with them in time for transition, from 01 Jan 2026 (TBC). You will be asked in the PSQ to confirm you are prepared to ensure your MIS can interface with the SQA.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Mandatory Criteria
- Technical Response (inc. Social Value)
- Price (Total to deliver requirement): Any tenders over budget will be deemed to be non-compliant.
- Technical & professional ability
The MIS needs to able to interface with the SQA (Scottish Qualifications Authority), therefore the SQA must recognise the Supplier as having working partnership with them in time for transition, from 01 Jan 2026 (TBC). You will be asked in the PSQ to confirm you are prepared to ensure your MIS can interface with the SQA.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Mar 2029
- First published
- 7 Jul 2025, 17:32 BST
- Last source update
- 11 Dec 2025, 12:30 GMT
- Award evaluation window
- Submission end – 30 Sept 2025
- Authority reference
712648450- FTS notice number
2025/S 000-038035- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055ab2Find a Tender- Contract terms summary
Payments will be made via the Contracting, Purchasing and Finance (CP&F) system / EXOSTAR.
Payment to be made in the form of quarterly milestone payments, paid within 30 days of invoice received when the service, training and support has been received to an acceptable standard.
- How it runs
Stage 1 - PSQ Submissions and Evaluation
Stage 2 - Compliant Suppliers from Stage 1 will be invited to Tender. The Tendering process will consist of:
- Technical Stage 1: Technical Response (inc. Social Value)
- Combined Commercial (inc Price) and Technical Evaluation.
The Authority reserves the right to invoke a 2nd Technical Stage.
- Technical Stage 2: Demonstration of MIS
If invoked, the highest ranking (compliant and in-budget) Supplier will be invited to demonstrate their MIS offering via a one (1) Hour Microsoft Teams Meeting. This demonstration will provide an opportunity to showcase and substantiate the claims outlined in tender submissions. The Authority reserves the right to amend the technical scores following the demonstration. Should the scores be amended, and the amended scores change the outcome of the Combined Commercial and Technical Evaluation, the second ranking Supplier shall be invited to demonstrate, and so forth.
How it was run
Official notice- Requests to participate (first stage)
- 8 Aug 2025, 23:59 BST
- Submission deadline
- 8 Aug 2025, 23:59 BST
- Clarification deadline
- 18 Jul 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Jul 2025 → 1 Jan 2026 · 8 dates- Tender notice published7 Jul 2025, 17:32 BST
- Clarification questions by18 Jul 2025, 23:59 BST
- Submission deadline8 Aug 2025, 23:59 BST
- Award decision expected by389 days ago30 Sept 2025, 23:59 BST
- Assessment summaries sent356 days ago3 Nov 2025
- Standstill ends346 days ago12 Nov 2025, 23:59 GMT
- Latest notice published317 days ago11 Dec 2025, 12:30 GMT
- Contract starts297 days ago1 Jan 2026
Notice history
5 events · 3 releases on Find a Tender · since 7 Jul 2025- Tender notice published7 Jul 2025, 17:32 BSTUK4
- Contract award notice published3 Nov 2025, 13:17 GMTUK6
- Status changed to complete3 Nov 2025, 13:17 GMT
- Contract signature expected13 Nov 2025, 23:59 GMTscheduled
- Contract details notice published11 Dec 2025, 12:30 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bromcom Computers PlcSME712648450 - Provision of a MOD School Management Information System (MIS)1 Jan 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: two (2) x twelve (12) month option periods. · Options: To implement an additional virtual school. | £291,667same award published again · counted once | 3 Nov 2025standstill to 12 Nov 2025 | Standstill |
| Bromcom Computers PlcSME | £291,667 † | — | Awarded |
Contracts
Contract 2 · Bromcom Computers PlcSME
- Signed
- 20 Nov 2025
- Value
- £291,667
- Period
- 1 Jan 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month option periods.
- Options
- To implement an additional virtual school. To purchase additional SMS Packages.
5 agreed KPIs: Service Delivery - Helpdesk support · Service delivery - performance and contract management · Service delivery …
- Service Delivery - Helpdesk support, Performance statistics against SLAs and stakeholder feedback.
- Service delivery - performance and contract management, Availability and engagement of a dedicated SPOC. Availability and accessibility of report and information to manage performance.
- Service delivery, Statistics on outages and recording of incidents relating to loss of data. Response incidents where data has been lost, including attempts to recover data. Planned outages are delivered within Bromcom’s standing weekday maintenance window between 22:00 and 23:00 UK time. No separate notice is required for activity within this window. Any planned activity outside the window or expected to exceed one hour will be notified at least 48 hours in advance.
- Service Delivery - Statutory data requirements, Ability to complete statutory returns without issues.
- Social Value, Bromcom will deliver structured employment and training opportunities for young people who face barriers to work, particularly those leaving education or at risk of becoming NEET. Delivery will be through the Bromcom Work Placement Scheme, offering 12-week structured placements in digital and technology disciplines, combining mentoring, technical learning, and employability skills development. The scheme will be promoted through partnerships with schools, colleges, and employability programmes, prioritising participants from disadvantaged or underrepresented backgrounds.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Bromcom Computers PLCAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: via the DSP Opportunity
- Bidding documents and specifications Statement of Requirement
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender