Official UK procurement notice
712352453-PA23 - DM/00179 - Replacement Safety and Monitoring System at DM Beith and DM Gosport-UK4
Authority: Defence Equipment and Support
What is being bought
Published requirement descriptionThe Authority seeks a contractor to design, supply, install, test and support a replacement Safety & Monitoring (S&M) System for Defence Munitions facilities. The new digital COTS-based system will provide critical safety interlocking, monitoring of safety circuits and site events, CCTV and audio capability, UPS support, and integration with existing site systems.
The contractor will deliver detailed design, security impact assessment, verification and acceptance testing, installation planning and execution, updated technical documentation, and compliance with all relevant DSA, Def Stan, electrical, EMC and security requirements. Through-life responsibilities include configuration and software management, obsolescence management, training, defect rectification, health checks, and technical support. A full project management framework and schedule, with regular reporting and change control, is required.
- How the procedure runs: This procurement will be conducted using the Competitive Flexible Procedure in accordance with Procurement Regulations 2024. This multi-stage procurement process will consist of the following stages: 1. PSQ – Procurement Specific Questionnaire 2. ITT – Invitation to Tender Stage (plus another potential industry day for downselected suppliers if required) 3. Contract Award Conditions of Participation (COP): Suppliers will be required to demonstrate that they meet the minimum standard for the Replacement Safety and Monitoring System and will be assessed on the following areas on a pass/fail basis as outlined in the PSQ and PSQ Guidance Documents issued at the same time as this notice. Suppliers who pass the PSQ stage will then be invited to submit tenders at the ITT stage. Full details of the evaluation methodology will be provided in the ITT documentation to suppliers that satisfy the COP and are shortlisted to the ITT stage. Tenderers will be given appropriate time to respond with their tenders. The final evaluation and contract award will be based solely on the award criteria set out in the ITT documentation. The estimate timeline to contract is as follows; PSQ to be submitted by 7th May 2026 ITT to be issued around 11th June 2026 Contract to be awarded by 20th November 2026 Indicative contract start date is 1st December 2026 These timescales are purely indicative and could be subject to change.
CPV: Installation of safety equipment
The lotProcurement structure
single lot · value publishedLot #1Published value£5,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- PSQ
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Defence & security
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 13:20 BST
- Last source update
- 26 Mar 2026, 10:59 GMT
- Award evaluation window
- Submission end – 20 Nov 2026
- Authority reference
712352453- FTS notice number
2026/S 000-027783- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051a9eFind a Tender
- How it runs
This procurement will be conducted using the Competitive Flexible Procedure in
accordance with Procurement Regulations 2024.
This multi-stage procurement process will consist of the following stages:
- PSQ – Procurement Specific Questionnaire
- ITT – Invitation to Tender Stage (plus another potential industry day for downselected suppliers if required)
- Contract Award
Conditions of Participation (COP):
Suppliers will be required to demonstrate that they meet the minimum standard for the
Replacement Safety and Monitoring System and will be assessed on the following areas on a
pass/fail basis as outlined in the PSQ and PSQ Guidance Documents issued at the same
time as this notice. Suppliers who pass the PSQ stage will then be invited to submit
tenders at the ITT stage.
Full details of the evaluation methodology will be provided in the ITT documentation to
suppliers that satisfy the COP and are shortlisted to the ITT stage. Tenderers will be given
appropriate time to respond with their tenders.
The final evaluation and contract award will be based solely on the award criteria set out
in the ITT documentation.
The estimate timeline to contract is as follows;
PSQ to be submitted by 7th May 2026
ITT to be issued around 11th June 2026
Contract to be awarded by 20th November 2026
Indicative contract start date is 1st December 2026
These timescales are purely indicative and could be subject to change.
How it was run
Official notice- Requests to participate (first stage)
- 7 May 2026, 10:00 BST
- Submission deadline
- 7 May 2026, 10:00 BST
- Clarification deadline
- 16 Apr 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 May 2025 → 1 Dec 2026 · 7 dates- Planning notice published21 May 2025, 13:20 BST
- Next notice expected4 Aug 2025, 23:59 BST
- Tender notice published212 days ago26 Mar 2026, 10:59 GMT
- Clarification questions by192 days ago16 Apr 2026, 10:00 BST
- Submission deadline171 days ago7 May 2026, 10:00 BST
- Today24 Oct 2026
- Award decision expected byin 27 days20 Nov 2026, 23:59 GMT
- Contract startsin 37 days1 Dec 2026
Notice history
5 events · 2 releases on Find a Tender · since 21 May 2025- Pipeline notice published21 May 2025, 13:20 BSTUK1
- Tender notice published26 Mar 2026, 10:59 GMTUK4
- Published value published: £5,500,00026 Mar 2026, 10:59 GMT
- Status changed to active26 Mar 2026, 10:59 GMT
- Procurement method changed26 Mar 2026, 10:59 GMT
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Via the DSP
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender