711856470 - The Supply and Support of Future JCAST-UK4

• Not divided into lots: 1. Due to limited technical SQEP and the significant risk to training delivery presented by multiple systems needing integration there is a risk that the authority is unable to attribute responsibility between different suppliers resulting in an immediate impact to defence national & international training output. 2. Due to the dynamic nature of the technical design and exercise scale/scope requiring boundaries around potential Lots there is a risk that the extensive management / contract action may be jeopardised resulting in a loss of flexible and agile support to the training of UKSC, OGDs and JEF nations. 3. Due to multiple supplier relationships required as part of Lots there is a significant risk that supplier, contracting authority and customer relationship breakdowns may result in the failure of integrated service support to UKSC delivery of national & international defence exercises.
• How the procedure runs: The Procurement Specific Questionnaire (PSQ) (including Conditions of Participation) is available within the Defence Sourcing Portal (DSP) and will be used to down-select between 2 and 5 suppliers to be invited to Tender. This will also include the assessment of whether a supplier, its connected persons, associated persons or any intended subcontractors are excluded or excludable persons and whether the suppliers are UK suppliers under the Procurement Act. A clarification process will be used during the PSQ period to allow suppliers to seek clarification from the Authority. Within the PSQ there are a mix of questions: Pass/Fail, a Fail resulting in exclusion from further participation in the tendering process; and scored Questions. For those suppliers who Pass all of the Pass/Fail questions, their overall technical score will determine their ranking. Those ranking in the Top 5 will be invited to Tender. Where there is a tie at Positions 5 and 6 (or more), the decision on which supplier will be Invited to Tender will be based initially on the highest score on question 1 of the Technical Conditions of Participation. Where this still results in a tie, the decision will be based on the highest score for question 2. This will continue sequentially down the list for Questions 1 to 15 until a supplier is selected for 5th place. If this sequential process does not result in a clear 5th place then the Authority reserves the right to proceed to tender with additional suppliers who share equal 5th position. An Invitation to Tender (ITT) will be issued to those successful at PSQ. A clarification process will be used during the tendering period to allow suppliers to seek clarification from the Authority. A summary of the award criteria is in this notice and will be explained in the Tender Evaluation Strategy, which will be published in the DSP, with the ITT. The Authority reserves the right to refine the award criteria before and – where negotiation/final tenders are used – during the Tender period in accordance with section 24 of the Procurement Act 2023. This may include revision to the weightings of the sub-criteria. The following supplementary processes may be used, with further details set out in the additional tender documents; • Clarifications – during the tender evaluation period • Negotiations – following evaluation of the Tender • Supplier presentations / site visits – during the Tender, and Tender Evaluation period • Final Tenders – following negotiations, if used • Preferred Supplier Stage – to confirm solutions and/or finalise the draft contract. The Authority reserves the right to amend the procurement, where such amendment would not be substantial, as follows, including and not limited to; • amendments to the tender documents which may provide clarification • refining the specification as the competitive flexible procedure progresses • reducing timescales. If any amendments are made, the Authority will consider whether any applicable tender deadlines should be revised, and whether any tender documents or notices need to be re-issued.

CPV: Staff training services · Training and simulation in military electronic systems · Training simulators · Training software package

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Closed

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Defence & security

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

6 Mar 2025, 17:35 GMT

Last source update

6 Mar 2025, 17:35 GMT

Award evaluation window

Submission end – 11 Dec 2026

Authority reference

711856470 / TSSP/148

FTS notice number

2025/S 000-008276

Latest notice

Tender notice (UK4)

Classification (CPV)

Staff training servicesTraining and simulation in military electronic systemsTraining simulatorsTraining software package

Delivery area

Not published

Official registry OCID

ocds-h6vhtk-04ea4d Find a Tender

Contract terms summary

All payments will be made through the Authority's Contracting, Purchasing & Finance (CP&F) system (Exostar) and will be in accordance with future contractual arrangements.

How it runs

The Procurement Specific Questionnaire (PSQ) (including Conditions of Participation) is available within the Defence Sourcing Portal (DSP) and will be used to down-select between 2 and 5 suppliers to be invited to Tender. This will also include the assessment of whether a supplier, its connected persons, associated persons or any intended subcontractors are excluded or excludable persons and whether the suppliers are UK suppliers under the Procurement Act. A clarification process will be used during the PSQ period to allow suppliers to seek clarification from the Authority.

Within the PSQ there are a mix of questions: Pass/Fail, a Fail resulting in exclusion from further participation in the tendering process; and scored Questions. For those suppliers who Pass all of the Pass/Fail questions, their overall technical score will determine their ranking. Those ranking in the Top 5 will be invited to Tender.

Where there is a tie at Positions 5 and 6 (or more), the decision on which supplier will be Invited to Tender will be based initially on the highest score on question 1 of the Technical Conditions of Participation. Where this still results in a tie, the decision will be based on the highest score for question 2. This will continue sequentially down the list for Questions 1 to 15 until a supplier is selected for 5th place. If this sequential process does not result in a clear 5th place then the Authority reserves the right to proceed to tender with additional suppliers who share equal 5th position.

An Invitation to Tender (ITT) will be issued to those successful at PSQ. A clarification process will be used during the tendering period to allow suppliers to seek clarification from the Authority. A summary of the award criteria is in this notice and will be explained in the Tender Evaluation Strategy, which will be published in the DSP, with the ITT. The Authority reserves the right to refine the award criteria before and – where negotiation/final tenders are used – during the Tender period in accordance with section 24 of the Procurement Act 2023. This may include revision to the weightings of the sub-criteria.

The following supplementary processes may be used, with further details set out in the additional tender documents;

• Clarifications – during the tender evaluation period
• Negotiations – following evaluation of the Tender
• Supplier presentations / site visits – during the Tender, and Tender Evaluation period
• Final Tenders – following negotiations, if used
• Preferred Supplier Stage – to confirm solutions and/or finalise the draft contract.

The Authority reserves the right to amend the procurement, where such amendment would not be substantial, as follows, including and not limited to;

• amendments to the tender documents which may provide clarification
• refining the specification as the competitive flexible procedure progresses
• reducing timescales.

If any amendments are made, the Authority will consider whether any applicable tender deadlines should be revised, and whether any tender documents or notices need to be re-issued.

Requests to participate (first stage)

3 Apr 2025, 13:00 BST

Submission deadline

3 Apr 2025, 13:00 BST

Clarification deadline

20 Mar 2025, 13:00 GMT

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en