TenderlineUK
Procurement Intelligence
Official OCDSSearch
Find a TenderAwardedContract details notice
Published 29 Apr 2025, 13:30 BST

Official UK procurement notice

67_26 First Aid Supplies and Disposable PPE

Official notice

Authority: Leicestershire County Council, trading as ESPO (Local council)

Framework agreement3 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Clothing, footwear, luggage articles and accessories (18)Medical Devices & Pharma (33)Security, fire-fighting, police and defence equipment (35)
+1 moreLaboratory, optical and precision equipments (excl. glasses) (38)
 Delivery: GGIMJE
+1 moreUK
Framework ceiling (notional)£2,740,000envelope for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 13 Oct 2025awarded 12 Feb 2026
Awarded to Koolpak Ltd +13 more3 awards
Framework period 2 yrs 1 moends 31 Mar 2028 · up to 28 Feb 2030 with extensions · starts 1 Mar 2026

What is being bought3 lots · detail below

Published requirement description

ESPO catalogue framework covering the supply of first aid supplies and disposable PPE, including first aid consumables and equipment, first aid furniture, personal hygiene and sanitary products, and disposable gloves. Goods are for delivery to ESPO's warehouse, with larger equipment/furniture products to be delivered directly to ESPO customers.

The Framework is divided into 3 lots.

Note: Overall framework award was concluded on 02/04/2026, with this notice being published to follow on from this.

CPV: Disposable gloves · Medical equipments, pharmaceuticals and personal care products · Medical furniture · Protective and safety clothing · Thermometers

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
19 bids on the busiest of 3 lots · 15 suppliers appointed
Framework period
2 yrs 1 mo · up to 4 yrs from 1 Mar 2026
Supplier levy on call-offs (max %)

2% of call-off value · Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework, and shall be payable every 6 months.

Published description of the framework

It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where first aid supplies and disposable PPE is required:

Option 1 -Call-off without competition

'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.

For Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.

Option 2 - Call-off with competition (Competitive Selection Process)

'Calling-off' by conducting a competition (competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1First Aid Supplies and Personal HygieneAwardedRenewal 2 yrs 1 moSMEVCSEPublished value£1,920,000

Bulk supply of first aid supplies and consumables, including personal hygiene and sanitary products for delivery to ESPO's Distribution Centre, Leicester.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £1,920,000 exc. VAT · £1,920,000 inc. VAT
Delivery: GG, IM, JE, UKEligibility: SME eligibleVCSE eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
33000000 Medical equipments, pharmaceuticals and personal care products38412000 Thermometers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Tenderers must hold certified membership with the British Healthcare Trades Association (BHTA) or equivalent, or are working towards gaining membership.

    Refer to the procurement/tender documents for conditions of participation.

Lot #2First Aid Equipment and FurnitureAwardedRenewal 2 yrs 1 moSMEPublished value£140,000

Supply of first aid equipment and furniture for direct delivery to individual ESPO customers.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £140,000 exc. VAT · £140,000 inc. VAT
Delivery: GG, IM, JE, UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
33192000 Medical furniture
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Tenderers must hold certified membership with the British Healthcare Trades Association (BHTA) or equivalent, or are working towards gaining membership.

    Refer to the procurement/tender documents for conditions of participation.

Lot #3Disposable Gloves and Disposable PPEAwardedRenewal 2 yrs 1 moSMEPublished value£680,000

Bulk supply of disposable gloves and disposable PPE including, but not limited to, face masks, aprons, hairnets and overshoes for delivery to ESPO's Distribution Centre, Leicester.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £680,000 exc. VAT · £680,000 inc. VAT
Delivery: GG, IM, JE, UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
18424300 Disposable gloves35113400 Protective and safety clothing
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Tenderers must enclose a copy / copies of the latest independent factory audit report(s) (e.g. SEDEX). These must be relevant to the factories from which goods under the scope of this framework will be supplied.

    Refer to the procurement/tender documents for conditions of participation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Price: 100%
Published sub-criteria (2)
  • Price: 70%
  • Non-Price: 30%
Published award criteria (2)
  • Price
  • Non-Price
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “67_26 First Aid Supplies and Disposable PPE” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Apr 2025, 13:30 BST
Last source update
24 Apr 2026, 11:33 BST
Award evaluation window
Submission end – 5 Dec 2025
Authority reference
67_26
FTS notice number
2025/S 000-055948
Latest notice
Contract details notice (UK7)
Classification (CPV)
Disposable glovesMedical equipments, pharmaceuticals and personal care productsMedical furnitureProtective and safety clothingThermometers
Delivery area
GGIMJEUK
Official registry OCID
ocds-h6vhtk-050925 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
13 Oct 2025, 12:00 BST
Clarification deadline
6 Oct 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)

call-off levy · 2% of call-off value · Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework, and shall be payable every 6 months.

Detailed submission instructions & authority contactsFrom official release

Please refer to all instructions captured via www.eastmidstenders.org ↗.

Timeline

29 Apr 2025 → 24 Apr 2026 · 10 dates
  1. Planning notice published
    29 Apr 2025, 13:30 BST
  2. Market engagement
    27 Jun 2025, 23:59 BST

    The purpose of the Preliminary market engagement (PME) is to cover a range of topics designed to best explore our requirements in a possible future procurement. These topics may include:

    1. develop ESPO's requirements and approach to the procurement
    2. help better identify suitable suppliers in the market and their supply chains
    3. understand products/service offerings from suppliers and the marketplace in general

    Engagement with suppliers is anticipated to be a mix of methods, including Requests for Information (RFI) and meetings (both virtual and/or in-person). Visits to supplier's premises may also be used where deemed to be of particular use.

    For the purposes of this Preliminary market engagement (PME), please express your interest as follows:

    (a) Go to www.eastmidstenders.org ↗; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '67_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest.

    Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation - optional responses are required by 12/05/2025.

    In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).

    Notwithstanding the above process, as this procurement exercise is a renewal of an existing ESPO framework, ESPO reserves the right to engage with some, all or none of the incumbent suppliers appointed to the existing framework, alongside any additional suppliers identified following the above expression of interest and/or RFI exercise.

    Suppliers should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of a supplier in this preliminary market engagement will not constitute any contractual agreement between the respondent and ESPO.

    A supplier's participation, or lack of participation, in this preliminary market engagement shall not impact the ability of the supplier to participate in any resulting tender exercise. Suppliers should note that any interest indicated does not constitute a commitment to participate in any future tendering exercise.

  3. Tender notice published399 days ago
    11 Sept 2025, 16:30 BST
  4. Clarification questions by374 days ago
    6 Oct 2025, 17:00 BST
  5. Admission / appointment period ends367 days ago · period end, not a bid countdown
    13 Oct 2025, 12:00 BST
  6. Award decision expected by314 days ago
    5 Dec 2025, 23:59 GMT
  7. Assessment summaries sent242 days ago
    16 Feb 2026
  8. Standstill ends232 days ago
    25 Feb 2026, 23:59 GMT
  9. Contract starts229 days ago
    1 Mar 2026
  10. Latest notice published174 days ago
    24 Apr 2026, 11:33 BST

Notice history

11 events · 5 releases on Find a Tender · since 29 Apr 2025
  1. Preliminary market engagement notice published
    29 Apr 2025, 13:30 BST
    UK2
  2. Preliminary market engagement notice published
    6 Jun 2025, 13:22 BST
    UK2
  3. Tender notice published
    11 Sept 2025, 16:30 BST
    UK4
  4. Published value updated
    11 Sept 2025, 16:30 BST
  5. Status changed to active
    11 Sept 2025, 16:30 BST
  6. Procurement method changed
    11 Sept 2025, 16:30 BST
  7. Deadline published: 13 Oct 2025, 12:00 BST
    11 Sept 2025, 16:30 BST
  8. Contract award notice published
    16 Feb 2026, 16:49 GMT
    UK6
  9. Status changed to complete
    16 Feb 2026, 16:49 GMT
  10. Contract signature expected
    26 Feb 2026, 23:59 GMT
    scheduled
  11. Contract details notice published
    24 Apr 2026, 11:33 BST
    UK7
Published amendments (1)

The Engagement deadline has been extended as this is expected to continue past the date we originally anticipated (although the deadline for receipt of optional RFI responses has now past).

Routine re-releases (5)
  • 2025-06: 1 release · 6 Jun 2025
  • 2025-04: 1 release · 29 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 153 awards · see the list ↓
Bids received 1913 from SMEs · busiest of 3 lots
Contracts signed 3latest 1 Mar 2026
Awarded toValueDateStatus
Lot 1 · First Aid Supplies and Personal Hygiene1 award
Koolpak LtdSME, Pattersons (Bristol Ltd)SME, Polyco Healthline, Reliance Medical LtdSME, SP Services (UK) LtdSME, Safety First Aid Group LtdSME +5 more1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£1,920,000 inc. VAT12 Feb 2026Awarded
Lot 2 · First Aid Equipment and Furniture1 award
Aero Healthcare LtdSME, Banner Group Limited, Reliance Medical LtdSME, Safety First Aid Group LtdSME1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£140,000 inc. VAT12 Feb 2026Awarded
Lot 3 · Disposable Gloves and Disposable PPE1 award
AMPLE STAR ENTERPRISES UK LIMITEDSME, Baca Workwear & Safety LtdSME, Pattersons (Bristol Ltd)SME, Polyco Healthline, Reliance Medical LtdSME, Sterimax Global LimitedSME +1 more1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£680,000 inc. VAT12 Feb 2026Awarded

Contracts

  • Lot 1. First Aid Supplies and Personal Hygiene · Koolpak LtdSME, Pattersons (Bristol Ltd)SME, Polyco Healthline, Reliance Medical LtdSME, SP Services (UK) LtdSME, Safety First Aid Group LtdSME +5 more

    Signed
    1 Mar 2026
    Value
    £1,600,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 2. First Aid Equipment and Furniture · Aero Healthcare LtdSME, Banner Group Limited, Reliance Medical LtdSME, Safety First Aid Group LtdSME

    Signed
    1 Mar 2026
    Value
    £116,667
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 3. Disposable Gloves and Disposable PPE · AMPLE STAR ENTERPRISES UK LIMITEDSME, Baca Workwear & Safety LtdSME, Pattersons (Bristol Ltd)SME, Polyco Healthline, Reliance Medical LtdSME, Sterimax Global LimitedSME +1 more

    Signed
    1 Mar 2026
    Value
    £566,667
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · First Aid Supplies and Personal Hygiene11final-stage tenders · 30 at stage one80—
2 · First Aid Equipment and Furniture6final-stage tenders · 30 at stage one50—
3 · Disposable Gloves and Disposable PPE19final-stage tenders · 30 at stage one130—

Contracting authority & participating public bodies

Leicestershire County Council, trading as ESPO

Contracting authorityPublic authority - sub-central government GB-PPON: PYDD-1122-TCVN Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email

Framework contractors & participating bidders

15 commercial parties on the notice
  • AERO HEALTHCARE LTDFramework contractorGB-COH: 06760143GB-PPON: PRYX-6124-ZVJL 1 The Business Park Maydwell Avenue, Slinford, Horsham, South East, RH13 0ASContact email
  • AMPLE STAR ENTERPRISES UK LIMITEDFramework contractorGB-COH: 09347228GB-PPON: PTNV-3954-ZTBG Office 7572 321-323 High Road, Chadwell Heath, Romford, London, RM6 6AXContact email
  • BACA WORKWEAR & SAFETY LTDFramework contractorGB-COH: 07035020GB-PPON: PTGH-2446-LQXQ Unit 3 Clayfield Close, Moulton Park, Northampton, East Midlands, NN3 6QNContact email
  • BANNER GROUP LIMITEDFramework contractorGB-COH: 05510758GB-PPON: PGDC-1821-ZNDY Newland House, Unit 2, Tuscany Park, Normanton, Yorkshire & Humber, WF6 2TZContact email
  • KOOLPAK LIMITEDFramework contractorGB-COH: 02808528GB-PPON: PNQW-9177-GCRV 1st Floor, Fleetsbridge House, Fleets Corner Business Park, Nuffield Road, Poole, South West, BH17 0LAContact email
  • MEDISAVE (UK) LIMITEDFramework contractorGB-COH: 04088271GB-PPON: PQLV-7682-MJRH Medisave House, Mercery Road, Weymouth, South West, DT3 5FAContact email
  • PATTERSONS (BRISTOL) LIMITEDFramework contractorGB-COH: 01107210GB-PPON: PBPZ-2325-BMCD Winterstoke Road, Bristol, South West, BS3 2NSContact email
  • POLYCO HEALTHLINE LIMITEDFramework contractorGB-COH: 02000388GB-PPON: PJQT-5743-BYDQ South Fen Road, Bourne, East Midlands, PE10 0DNContact email
  • RELIANCE MEDICAL LTDFramework contractorGB-COH: 05701697GB-PPON: PZWL-4653-NDML West Avenue, Talke, Stoke-On-Trent, West Midlands, ST7 1TLContact email
  • SAFETY FIRST AID GROUP LIMITEDFramework contractorGB-COH: 00622741GB-PPON: PWJW-4265-YDLH Avenue One,, Letchworth Garden City, East of England, SG6 2WWContact email
Show 5 more suppliers
  • SP SERVICES (UK) LIMITEDFramework contractorGB-COH: 03424705GB-PPON: PVPQ-7724-LQGQ Craiglas House Maerdy Industrial Estate North, Rhymney, Wales, NP22 5PYContact email
  • STERIMAX GLOBAL LIMITEDFramework contractorGB-COH: 13813668GB-PPON: PQWL-4967-VHPV Jubilee House Whitwick Business Park, Stenson Road, Coalville, East Midlands, LE67 4NAContact email
  • STEROPLAST HEALTHCARE LIMITEDFramework contractorGB-COH: 00504340GB-PPON: PQQY-9494-NWRQ Alpha Point, Bradnor Road, Manchester, North West, M22 4TEContact email
  • VALMY SAS LTDFramework contractorGB-COH: 00525016GB-PPON: PZJH-1527-RYPD 9 Berners Place, London, London, W1T 3ADContact email
  • VERNACARE INTERNATIONAL LIMITEDFramework contractorGB-COH: 06449040GB-PPON: PGPJ-3819-RGTR 1 Western Avenue, Matrix Park, Buckshaw Village, Chorley, North West, PR7 7NBContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsTo tender (please proceed to step (e) if an Expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '67_26' (via "View Opportunities" from the EastMi…
  • Technical specifications tenderTechnical specificationsPlease refer to the procurement/tender documents (see above for further details including summary instructions on how to access these).

Notices published for this procedure