Official UK procurement notice
4405/AMRC/CK/25 AMRC Uniform Contract
Authority: University of Sheffield (Education)
What is being bought
Published requirement description4405/AMRC/CK/25 AMRC Uniform Contract
The University of Sheffield wishes to invite tenders for a contract for supply of embroidered uniform on behalf of the Advanced Manufacturing Research Centre, Catcliffe, South Yorkshire.
Scope of Requirement
The Advanced Manufacturing Research Centre (AMRC) wish to tender for the provision of staff uniform and receive the best value with regards to price, quality and service.
The AMRC have over 500 staff members across various sites requiring uniform embroidered with the AMRC/University of Sheffield logo.
CPV: Clothing, footwear, luggage articles and accessories · Tulle, lace, narrow-woven fabrics, trimmings and embroidery
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£360,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Mar 2025, 14:11 GMT
- Last source update
- 4 Aug 2025, 10:26 BST
- Award evaluation window
- Submission end – 21 May 2025
- Authority reference
4405/AMRC/CK/25- FTS notice number
2025/S 000-010804- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-04ea20Find a Tender- Contract terms summary
100% upon Delivery
How it was run
Official notice- Submission deadline
- 23 Apr 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
4405/AMRC/CK/25 AMRC Uniform Contract
The University of Sheffield wishes to invite tenders for a contract for supply of embroidered uniform on behalf of the Advanced Manufacturing Research Centre, Catcliffe, South Yorkshire.
Scope of Requirement
The Advanced Manufacturing Research Centre (AMRC) wish to tender for the provision of staff uniform and receive the best value with regards to price, quality and service.
The AMRC have over 500 staff members across various sites requiring uniform embroidered with the AMRC/University of Sheffield logo.
Tender Process and Documentation:
This procurement is an open procedure conducted in accordance with the Procurement Act 2023.
The ITT can be downloaded by registering and expressing your interest on the University`s e-tendering system in-tendhost.co.uk/Sheffield ↗
If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at in-tendhost.co.uk/Sheffield ↗
Completed tenders must be returned through the same e-tendering system.
Closing date for receipt of tenders: 23rd April 2025 at 12:00 noon (UK Time)
Timeline
6 Mar 2025 → 4 Aug 2025 · 8 dates- Planning notice published6 Mar 2025, 14:11 GMT
- Market engagement17 Mar 2025, 23:59 GMT
Reference: 4405/AMRC/CK/25
Title: AMRC Uniform Contract
Subject: Pre-Market Engagement
This is an indicative specification to outline the requirement for the AMRC Uniform Contract. Please see below for further details. Following the Pre-Market Engagement Stage, the full Invitation to Tender document suite will be made available in full at the Tender Notice Stage.
Please view this opportunity and documentation on in-tendhost.co.uk/sheffield/aspx/Home ↗
- Tender notice published24 Mar 2025, 08:51 GMT
- Submission deadline23 Apr 2025, 13:00 BST
- Award decision expected by21 May 2025, 00:59 BST
- Contract starts1 Jun 2025
- Assessment summaries sent27 Jun 2025
- Latest notice published4 Aug 2025, 10:26 BST
Notice history
12 events · 6 releases on Find a Tender · since 6 Mar 2025- Preliminary market engagement notice published6 Mar 2025, 14:11 GMTUK2
- Tender notice published24 Mar 2025, 08:51 GMTUK4
- Published value published: £360,00024 Mar 2025, 08:51 GMT
- Status changed to active24 Mar 2025, 08:51 GMT
- Procurement method changed24 Mar 2025, 08:51 GMT
- Deadline published: 23 Apr 2025, 13:00 BST24 Mar 2025, 08:51 GMT
- Contract award notice published17 Jun 2025, 15:23 BSTUK6
- Status changed to complete17 Jun 2025, 15:23 BST
- Contract award notice published27 Jun 2025, 09:24 BSTUK6
- Contract award notice published27 Jun 2025, 09:43 BSTUK6
- Contract signature expected17 Jul 2025, 00:59 BSTscheduled
- Contract details notice published4 Aug 2025, 10:26 BSTUK7
Routine re-releases (6)
- 2025-06: 1 release · 17 Jun 2025
- 2025-03: 2 releases · 6 Mar 2025, 24 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Direct Print and Promotions Limited t/a We Do Workwear1 Aug 2025 – 1 Aug 2026 · up to 1 Aug 2029Extensions: The contract is to be awarded from 1st August 2025 to 31st July 2026 with an option to extend for a further 3 years in annual increments thereafter (maximum 4 years). | £360,000 | 27 Jun 2025 | Awarded |
Contracts
Contract 1 · Direct Print and Promotions Limited t/a We Do Workwear
- Signed
- 17 Jul 2025
- Value
- £360,000
- Period
- 1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2029 with extensions
- Status
- active
- Extensions
- The contract is to be awarded from 1st August 2025 to 31st July 2026 with an option to extend for a further 3 years in annual increments thereafter (maximum 4 years).
4 agreed KPIs: On-time Delivery · Order Accuracy · Compliance with Specification …
- On-time Delivery , Number of orders delivered on or before the agreed delivery date
- Order Accuracy , Number of orders correctly fulfilled as per size, quantity, and specification.
- Compliance with Specification , Number of items not meeting agreed specifications (e.g., colour, design, branding).
- Defect Rate , Number of uniforms rejected due to defects (e.g., stitching, fabric issues).
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 17 at stage one | 0 | 0 | — |
Who bid
- wonDirect Print & Promotions Ltd t/a We Do Workwear · Yorkshire and the Humber
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Direct Print and Promotions Limited t/a We Do WorkwearAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Signed contract Purchase of Goods & Services Agreement 4405
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender