Official UK procurement notice
3302/JS - Dental Phantom Head Patient Simulators
Authority: Sheffield Hallam University (Education)
What is being bought
Published requirement descriptionThe University of Sheffield has tendered on behalf of the School of Clinical Dentistry for the supply, installation, commissioning, training and maintenance of 'Dental Phantom Head Patient Simulators'.
Scope of Requirement:
The Phantom Heads suite within the School of Clinical Dentistry at the University of Sheffield is an essential and heavily used teaching facility. The facility is used by students across all
clinical programmes at both Undergraduate and Post Graduate level and is an essential facility for simulated teaching.
This facility is used for learning and teaching of all dental operative procedures that are standard in dental undergraduate and postgraduate educational curricula.
The 'Phantom Head Patient Simulators' are in full operation constantly, every day of the year (excluding weekends and public holidays and a two-week period in August for servicing/maintenance) and are used for approximately 28 - 35 hours per week.
They are used by multiple cohorts of students, across multiple programmes, and as such they must be very robust and easy to maintain.
The existing 'Phantom Heads Patient Simulators' themselves are now 17 years old and in need of replacement.
As the 'Phantom Head Patient Simulators' are integral (fixed) to the fabric of the teaching space, and not mobile, the removal and replacement of the 'Phantom Head Patient Simulators' requires associated estates work (which will be tendered for separately and is not included in this contract award).
As part of the 2023 refurbishment the School of Clinical Dentistry at the University of Sheffield is purchasing 56 x 'Phantom Head Patient Simulators' (including 2 x tutor/demonstrator units), associated accessories and benching and cabinetry, plus the installation/commissioning and annual support and maintenance as part of the refurbishment of our Clinical Skills Learning Environment (CSLE).
The CSLE is currently divided into two rooms (one large room and one small room).
This specification describes the requirements for the 'Phantom Head Patient Simulator' units that will form part of the CSLE refurbishment planned for summer 2023. A complete
refurbishment of the facility that is shared over two teaching rooms - one large room and one small room on the second floor.
CPV: Dental and subspecialty instruments and devices · Dental workstations
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- price: 20%
- Technical Requirements, delivery, installation/commissioning/acceptance testing, training, equipment service and maintenance, warranty and sustainability: 80%
Published award criteria (2)
- Technical Requirements, delivery, installation/commissioning/acceptance testing, training, equipment service and maintenance, warranty and sustainability: 80
- Price: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Dec 2022, 11:58 GMT
- Last source update
- 24 Mar 2023, 13:51 GMT
- Award evaluation window
- 9 Jan 2023 – …
- Authority reference
3302/JS- FTS notice number
2023/S 000-008663- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038a24Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 9 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 9 Jan 2023, 12:45 GMT
Timeline
9 Jan 2023 → 24 Mar 2023 · 3 dates- Submission deadline9 Jan 2023, 12:00 GMT
- Bids opened9 Jan 2023, 12:45 GMT
- Notice published24 Mar 2023, 13:51 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Mar 2023, 13:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sirona Dental Systems GmbH | £598,000 † | — | Awarded |
Contracts
Contract 008663-2023-1 · Sirona Dental Systems GmbH
- Signed
- 23 Feb 2023
- Value
- £598,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of England, Wales and Northern IrelandReview body
Bidders & participating suppliers
1 commercial party on the notice- Sirona Dental Systems GmbHAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.