Official UK procurement notice
286_23 Musical Instruments · UK public procurement notice
Authority: ESPO
What is being bought5 lots · detail below
Published requirement descriptionSupply of Musical Instruments and associated products for use in the Education Sector.
Requirements include the supply of:
- Percussion Assorted Product
- Handheld Percussion
- World Percussion
- Tuned Percussion
- Percussion Drums
- World Percussion Instruments
- Tuned instruments
- Plastic Instruments
- Recorders
- Ocarinas
- Stringed Instruments
- Ukuleles and Guitars
- Keyboards and Pianos
- Trolleys
- Cabinets
- Storage
- Music Stands
- Electronic Equipment; Amps and cables
- Audio and Studio, Recording and Equipment Mixing
- Microphones, PA's and Speakers
Goods are for delivery to ESPO, Leicester and direct to customers.
CPV: Accessories of musical instruments · Apparatus for sound, video-recording and reproduction · Audio equipment accessories · Audio-visual equipment · Microphones and loudspeakers · Musical instruments · Musical instruments, sport goods, games, toys, handicraft, art materials and accessories · Recording systems and exploration devices · Sound recordings
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 4 lots · 4 suppliers appointed
- Framework period
- 2 yrs 1 mo from 1 Mar 2023
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same evaluation weights on every lotLot #1Percussion Assorted Product Instrument Class Packs including Class Packs of single types and Multi Pack Class Packs, Percussion Packs, Handheld Percussion, World Percussion and Tuned PercussionAwardedPublished value£576,000
Supply of percussion assorted products, class packs, percussion packs, handheld percussion, world percussion and tuned percussion including smart buy for delivery to ESPO, Leicester and direct to customers.
Lot #2Tuned Percussion Instruments including Glockenspiel, Chime Bars, Steel Pans, Percussion Drums and World PercussionAwardedPublished value£624,000
Supply of tuned percussion, percussion drums, and world percussion instruments for delivery to ESPO, Leicester and direct to customers.
Lot #3Tuned Instruments including Plastic Instruments, Recorders, Ocarina's, Stringed Instruments, Ukuleles, Guitars, Keyboards and Piano'sAwardedPublished value£672,000
Supply of tuned instruments, plastic instruments, recorders, ocarina's stringed instruments, ukuleles and guitars, keyboards and pianos delivery to ESPO, Leicester and direct to customers.
Lot #4Trolleys and Music Stands, fixed and folding and in different coloursAwardedPublished value£144,000
Supply of trolleys, cabinets, storage and music stands for direct delivery to customers.
Lot #5Electric Equipment including Amps and Cables, Audio and Studio Recording Equipment, Mixing Equipment, Microphones, PA's and Speaker CablesCancelledPublished value£96,000
Supply of Electronic equipment; amps and cables, audio and studio recording and equipment mixing, microphones, PA's and Speakers for delivery direct to customers.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-price (method statement questions): 20%
- price: 80%
Published award criteria (2)
- Non-price (method statement questions): 20
- Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “286_23 Musical Instruments” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Sept 2022, 10:45 BST
- Last source update
- 28 Mar 2023, 14:58 BST
- Award evaluation window
- 31 Oct 2022 – …
- Authority reference
286_23- FTS notice number
2023/S 000-008996- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0371a9Find a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
How it was run
Official notice- Appointment period ends
- 31 Oct 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 31 Oct 2022, 12:01 GMT
Timeline
31 Oct 2022 → 28 Mar 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown31 Oct 2022, 12:00 GMT
- Bids opened31 Oct 2022, 12:01 GMT
- Contract starts1 Mar 2023
- Notice published28 Mar 2023, 14:58 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Mar 2023, 14:58 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Percussion Assorted Product Instrument Class Packs including Class Packs of single types and Multi Pack Class Packs, Percussion Packs, Handheld Percussion, World Percussion and Tuned Percussion
- Signed
- 15 Mar 2023
- Value
- £576,000
- Period
- … – 31 Mar 2025
- Status
- active
Tuned Percussion Instruments including Glockenspiel, Chime Bars, Steel Pans, Percussion Drums and World Percussion
- Signed
- 15 Mar 2023
- Value
- £624,000
- Period
- … – 31 Mar 2025
- Status
- active
Tuned Instruments including Plastic Instruments, Recorders, Ocarina's, Stringed Instruments, Ukuleles, Guitars, Keyboards and Piano's
- Signed
- 15 Mar 2023
- Value
- £672,000
- Period
- … – 31 Mar 2025
- Status
- active
Trolleys and Music Stands, fixed and folding and in different colours
- Signed
- 15 Mar 2023
- Value
- £144,000
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Percussion Assorted Product Instrument Class Packs including Class Packs of single types and Multi Pack Class Packs, Percussion Packs, Handheld Percussion, World Percussion and Tuned Percussion | 5bids · 5 electronic | 5 | — | — |
| 2 · Tuned Percussion Instruments including Glockenspiel, Chime Bars, Steel Pans, Percussion Drums and World Percussion | 5bids · 5 electronic | 5 | — | — |
| 3 · Tuned Instruments including Plastic Instruments, Recorders, Ocarina's, Stringed Instruments, Ukuleles, Guitars, Keyboards and Piano's | 5bids · 5 electronic | 5 | — | — |
| 4 · Trolleys and Music Stands, fixed and folding and in different colours | 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Frederick Hyde Limited (t/a Chamberlain Music)Framework contractor
- Normans (Burton Upon Trent) LimitedFramework contractor
- Ocarina Workshop LimitedFramework contractor
- Sartoris Products Limited (t/a Educational Aids)Framework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria