Official UK procurement notice
271_24 Vehicle Rental (Self-Drive)
Authority: ESPO
What is being bought11 lots · detail below
Published requirement descriptionThis is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a wide spectrum of vehicle types (ranging from small cars and vans through to heavier specialist vehicles) from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
CPV: 4-wheel-drive vehicles · Gully emptiers · Heavy-duty motor vehicles · Motor vehicles for the transport of 10 or more persons · Motor vehicles for the transport of goods · Passenger cars · Refuse-collection vehicles · Road sweepers · Road transport services · Road-sweeping vehicles · Suction-sweeper vehicles · Tipper trucks · +2 more
How this framework works
From the published notice- Bids received
- 36 bids on the busiest of 9 lots · 25 suppliers appointed
- Framework period
- 2 yrs from 1 Nov 2024
Lots and requirements (11)Procurement structure
11 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £7,500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Lot A - CarsAwardedPublished value£18,000,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of small, medium or large passenger cars, powered by various fuel types, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #2Lot B - Mini-BusesAwardedPublished value£7,800,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of mini-buses, from 9 seat light mini-buses to larger vehicles with capacity to carry wheelchair passengers, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #3Lot C - Light Commercial VehiclesAwardedPublished value£34,000,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of light commercial vehicles, including vans, trucks and tippers, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #4Lot D - Refuse Collection VehiclesAwardedceiling above
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of refuse collection vehicles, from 7.5 tonnes GVW upwards, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #5Lot E - Sweepers and Gully EmptiersAwardedPublished value£2,000,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of sweeper and suction vehicles of various weights, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #6Lot F - HGV Tippers & LoadersAwardedPublished value£3,000,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of HGV tippers and loaders, from 7.5 tonnes GVW upwards, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #7Lot G - Winter Maintenance VehiclesAwardedceiling above
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of winter maintenance vehicles of various weights, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #8Lot W - Master Vendor Vehicle RentalAwardedPublished value£10,000,000
A national framework arrangement, via which eligible public sector organisations across the UK, following further competition, arrange for the rental of a wide spectrum of vehicles from a single service provider. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #9Lot X - Flexi Vehicle RentalAwardedPublished value£4,000,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of vehicles on a month-by-month basis, from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #10Lot Y - Vehicle Club Rental Schemes - Business to BusinessCancelledPublished value£5,000,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a number of fully maintained 'pool' vehicles, for use by its employees as and when required. The framework is intended to meet the requirements of local government and public sector bodies.
Lot #11Lot Z - Vehicle Club Rental Schemes - Business to Business + Public UsageCancelledPublished value£1,200,000
A national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a number of fully maintained 'pool' vehicles, for use by its employees and by members of the public, as and when required. The framework is intended to meet the requirements of local government and public sector bodies.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Price: 50%
- price: 50%
Published award criteria (2)
- Non-Price: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “271_24 Vehicle Rental (Self-Drive)” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Aug 2024, 14:29 BST
- Last source update
- 20 Feb 2025, 15:25 GMT
- Award evaluation window
- 12 Sept 2024 – …
- Authority reference
271_24- FTS notice number
2025/S 000-006324- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0489e9Find a Tender
- Performance terms
ESPO shall monitor the financial stability of the awarded service providers during the period of the framework by reference to credit ratings agency reports. ESPO shall obtain a credit score for the service providers on or before the framework start date as a base score and where a significant change in the credit score is identified over the life of the framework, ESPO reserves the right to investigate the reasons and, at its discretion, take appropriate action.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 12 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 12 Sept 2024, 12:01 BST
Timeline
12 Sept 2024 → 20 Feb 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown12 Sept 2024, 12:00 BST
- Bids opened12 Sept 2024, 12:01 BST
- Contract starts1 Nov 2024
- Notice published20 Feb 2025, 15:25 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Feb 2025, 15:25 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £7,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot A - Cars
- Signed
- 20 Jan 2025
- Value
- £18,000,000
- Period
- … – 31 Oct 2026
- Status
- active
Lot B - Mini-Buses
- Signed
- 20 Jan 2025
- Value
- £7,800,000
- Period
- … – 31 Oct 2026
- Status
- active
Lot C - Light Commercial Vehicles
- Signed
- 20 Jan 2025
- Value
- £34,000,000
- Period
- … – 31 Oct 2026
- Status
- active
Lot D - Refuse Collection Vehicles
- Signed
- 20 Jan 2025
- Value
- ceiling above
- Period
- … – 31 Oct 2026
- Status
- active
Lot E - Sweepers and Gully Emptiers
- Signed
- 20 Jan 2025
- Value
- £2,000,000
- Period
- … – 31 Oct 2026
- Status
- active
Lot F - HGV Tippers & Loaders
- Signed
- 20 Jan 2025
- Value
- £3,000,000
- Period
- … – 31 Oct 2026
- Status
- active
Lot G - Winter Maintenance Vehicles
- Signed
- 20 Jan 2025
- Value
- ceiling above
- Period
- … – 31 Oct 2026
- Status
- active
Lot W - Master Vendor Vehicle Rental
- Signed
- 20 Jan 2025
- Value
- £10,000,000
- Period
- … – 31 Oct 2026
- Status
- active
Lot X - Flexi Vehicle Rental
- Signed
- 20 Jan 2025
- Value
- £4,000,000
- Period
- … – 31 Oct 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lot A - Cars | 36bids · 36 electronic | 24 | — | — |
| 2 · Lot B - Mini-Buses | 36bids · 36 electronic | 24 | — | — |
| 3 · Lot C - Light Commercial Vehicles | 36bids · 36 electronic | 24 | — | — |
| 4 · Lot D - Refuse Collection Vehicles | 36bids · 36 electronic | 24 | — | — |
| 5 · Lot E - Sweepers and Gully Emptiers | 36bids · 36 electronic | 24 | — | — |
| 6 · Lot F - HGV Tippers & Loaders | 36bids · 36 electronic | 24 | — | — |
| 7 · Lot G - Winter Maintenance Vehicles | 36bids · 36 electronic | 24 | — | — |
| 8 · Lot W - Master Vendor Vehicle Rental | 36bids · 36 electronic | 24 | — | — |
| 9 · Lot X - Flexi Vehicle Rental | 36bids · 36 electronic | 24 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
25 commercial parties on the notice- ARNOLD CLARK FINANCE LIMITEDFramework contractor
- ARROW COMMERCIAL CENTRE (HUDDERSFIELD) LIMITED (t/a Arrow Self Drive)Framework contractor
- CAR HIRE (DAY OF SWANSEA) LIMITED (t/a Days Rental)Framework contractor
- DAWSONGROUP BUS AND COACH LIMITEDFramework contractor
- DAWSONGROUP ENVIRONMENTAL MUNICIPAL CIVIL LIMITEDFramework contractor
- DAWSONGROUP VANS LIMITEDFramework contractor
- ECON ENGINEERING LIMITEDFramework contractor
- ENDURANCE VEHICLE SOLUTIONS LIMITEDFramework contractor
- ENTERPRISE RENT-A-CAR UK LIMITEDFramework contractor
- EURO MUNICIPAL LIMITEDFramework contractor
Show 15 more suppliers
- FIVEWAYS MUNICIPAL VEHICLE HIRE LIMITEDFramework contractor
- FULCRUM AUTOMOTIVE SOLUTIONS LIMITEDFramework contractor
- LEEDS COMMERCIAL LIMITEDFramework contractor
- LIMESQUARE VEHICLE RENTAL LIMITEDFramework contractor
- LONDON HIRE LIMITEDFramework contractor
- MIDHIRE SELF DRIVE RENTALS LIMITEDFramework contractor
- MULTIFLEET VEHICLE MANAGEMENT LIMITEDFramework contractor
- N.D. BROWN LIMITEDFramework contractor
- NORTHGATE VEHICLE HIRE LIMITEDFramework contractor
- REFLEX VEHICLE HIRE LIMITEDFramework contractor
- RIVERSIDE TRUCK RENTAL LIMITEDFramework contractor
- SCOT GROUP LIMITED (t/a Switch Car Rental and Thrifty Car & Van Rental)Framework contractor
- SOUTH STAFFS HIRE LIMITEDFramework contractor
- SPECIALIST FLEET SERVICES LIMITEDFramework contractor
- U-DRIVE LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria