Official UK procurement notice
260101 - Contract for Supply, Delivery, Installation & Commissioning and Maintenance of a High Throughput Live-Cell Imaging System
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionThe Future Medicines Institute (FMI) requires a high throughput live-cell imaging system
to enable FMI scientists and collaborators to monitor live cell imaging in real time under
optimal conditions of cell growth in a properly maintained carbon dioxide and humidity
environment to enable the efficient capture of cellular changes as they happen in the
incubator.
The objective of procuring a live cell imaging system is to enhance FMI’s capacity to
monitor cells in real time, in an optimally controlled environment, to support and
strengthen its drug discovery capabilities.
The proposed system must:
- Be capable of multiplate/vessel imaging, up to a capacity of 6 plates/vessels and
including capacity to image 6 384 well plates, to meet the volume of analysis that the
centre is undertaking and support high throughput drug screening projects.
- Enable high resolution fluorescence and bright field images to be captured and recorded
in real time over hours, days, or weeks.
- Offer flexibility to enable users to observe and quantify complex biological changes over
time in cells and 3d structures such as spheroids and organoid models.
- Include a fully integrated image acquisition system to capture real-time insight into
morphological and phenotypic changes and allow multiple users the opportunity to
perform complex cellular assays.
- Offer versatile assay configurations, supporting various experimental formats such as 2d
cell systems and 3d spheroid, and organoid models.
The procurement of this live cell imaging system directly supports FMI’s broader goals of:
- Accelerating drug discovery through rapid identification and characterisation of
therapeutic candidates
- Providing screening capabilities in high-throughput format
- Facilitating translational research by bridging fundamental cellular studies with
therapeutic applications.
The procurement of a live cell imaging system will provide direct benefit to research
scientists within FMI, and wider stakeholders such as partner organisations and the wider
academic community in Queens University Belfast (QUB) by:
- Significantly enhance its cellular screening capabilities.
- Enhancing live cell imaging capabilities and data acquisition throughput in optimised
cellular conditions.
- Reducing time in setting up multiple vessels for multiple time point experiments.
- Reducing plasticware consumables and expensive reagents currently used in setting up
multiple time point experiments.
If funding becomes available to address future expansion needs the University reserves
the right to purchase additional Live-Cell Imaging Systems during the life of the contract.
Subject to the availability of funding, the University may optionally purchase additional
Live Cell Imaging Systems during the term of the contract. Any such additional purchases
shall be non guaranteed, limited to the optional items and maximum quantities and/or
values set out in the Pricing Schedule, and shall have been included in the estimated
contract value for the purposes of this procurement.
CPV: Detection and analysis apparatus · Imaging equipment for medical, dental and veterinary use · Microscopes
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£975,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- Price: 70%
Published award criteria (2)
- Price
- Technical: Technical (Quality) - ) 30% Comprising of:- • Sustainability - 5% • Ease of use - 10% • Servicing & maintenance - 10% • Lead-times - 5% Compliance with the Mandatory Technical Specification is assessed on a pass/fail basis and is a prerequisite to award
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Apr 2026, 23:06 BST
- Last source update
- 31 Jul 2026, 11:24 BST
- Award evaluation window
- Submission end – 15 Jun 2026
- Authority reference
260101- FTS notice number
2026/S 000-035421- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0685cfFind a Tender- Contract terms summary
30 days on receipt of a valid and undisputed invoice
- Risks
QUB recognises that certain risks associated with the procurement and operation of a
High Throughput Live-Cell Imaging Analysis System are not fully quantifiable at the time
of tender. These ‘known unknowns’ include, but are not limited to, additional
requirements, supplier failure and switching costs, technology evolution, integration
challenges, data security, regulatory changes, user training & turnover, warranty & service
coverage, supply chain disruptions, and software lifecycle changes, increased value or
scope due to demand requirements. Suppliers are expected to identify any foreseeable
risks, propose mitigation strategies, and demonstrate flexibility in addressing emerging
issues throughout the contract lifecycle.
Whilst it is not possible at this stage to fully anticipate the nature or extent of future
developments or integration requirements, nor to determine their potential impact on
contract performance, QUB recognises that such changes may arise over the course of
the contract. Accordingly, it is acknowledged that these circumstances may necessitate a
modification of the contract to appropriately address and accommodate any emerging
risks or requirements.
How it was run
Official notice- Submission deadline
- 20 May 2026, 16:00 BST
- Clarification deadline
- 13 May 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Apr 2026 → 31 Jul 2026 · 10 dates- Planning notice published185 days ago18 Apr 2026, 23:06 BST
- Tender notice published184 days ago19 Apr 2026, 15:06 BST
- Next notice expected184 days ago19 Apr 2026, 23:59 BST
- Clarification questions by160 days ago13 May 2026, 16:00 BST
- Submission deadline153 days ago20 May 2026, 16:00 BST
- Award decision expected by127 days ago15 Jun 2026, 23:59 BST
- Assessment summaries sent121 days ago22 Jun 2026, 00:00 BST
- Contract starts114 days ago29 Jun 2026, 00:00 BST
- Standstill ends111 days ago1 Jul 2026, 23:59 BST
- Latest notice published81 days ago31 Jul 2026, 11:24 BST
Notice history
10 events · 4 releases on Find a Tender · since 18 Apr 2026- Preliminary market engagement notice published18 Apr 2026, 23:06 BSTUK2
- Tender notice published19 Apr 2026, 15:06 BSTUK4
- Published value published: £975,00019 Apr 2026, 15:06 BST
- Status changed to active19 Apr 2026, 15:06 BST
- Procurement method changed19 Apr 2026, 15:06 BST
- Deadline published: 20 May 2026, 16:00 BST19 Apr 2026, 15:06 BST
- Contract award notice published22 Jun 2026, 13:57 BSTUK6
- Status changed to complete22 Jun 2026, 13:57 BST
- Contract signature expected2 Jul 2026, 23:59 BSTscheduled
- Contract details notice published31 Jul 2026, 11:24 BSTUK7
Routine re-releases (4)
- 2026-04: 1 release · 18 Apr 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sartorius UK Limited2 Jul 2026 – 1 Jul 2028 · up to 1 Jul 2036Extensions: option to extend maintenance, software updates or development, beyond this period for a further period of up to 10 years or the end of useful life of the equipment. | £975,000 inc. VAT | 22 Jun 2026 | Awarded |
Contracts
260101 - Contract for Supply, Delivery, Installation & Commissioning and Maintenance of a High Throughput Live-Cell Imaging System · Sartorius UK Limited
- Signed
- 30 Jul 2026
- Value
- £975,000 inc. VAT
- Period
- 30 Jul 2026 – 30 Jul 2029 · up to 30 Jul 2036 with extensions
- Status
- active
- Extensions
- option to extend maintenance, software updates or development, beyond this period for a further period of up to 10 years or the end of useful life of the equipment.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Sartorius UK LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Queen's Tendering Portal
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender