Find a TenderAwardedContract details notice
Published 18 Apr 2026, 23:06 BST

Official UK procurement notice

260101 - Contract for Supply, Delivery, Installation & Commissioning and Maintenance of a High Throughput Live-Cell Imaging System

Official notice

Authority: Queen's University Belfast (Education)

GoodsOpen procedureAbove thresholdSME suitable
Published estimate£975,000≈ £325k / year · £975,000 inc. VAT · 1 value update
Submissions closed 20 May 2026awarded 22 Jun 2026
Awarded to Sartorius UK Limited
Contract term 3 yrsends 28 Jun 2029 · up to 27 Jun 2036 with extensions · starts 29 Jun 2026

What is being bought

Published requirement description

The Future Medicines Institute (FMI) requires a high throughput live-cell imaging system

to enable FMI scientists and collaborators to monitor live cell imaging in real time under

optimal conditions of cell growth in a properly maintained carbon dioxide and humidity

environment to enable the efficient capture of cellular changes as they happen in the

incubator.

The objective of procuring a live cell imaging system is to enhance FMI’s capacity to

monitor cells in real time, in an optimally controlled environment, to support and

strengthen its drug discovery capabilities.

The proposed system must:

  • Be capable of multiplate/vessel imaging, up to a capacity of 6 plates/vessels and

including capacity to image 6 384 well plates, to meet the volume of analysis that the

centre is undertaking and support high throughput drug screening projects.

  • Enable high resolution fluorescence and bright field images to be captured and recorded

in real time over hours, days, or weeks.

  • Offer flexibility to enable users to observe and quantify complex biological changes over

time in cells and 3d structures such as spheroids and organoid models.

  • Include a fully integrated image acquisition system to capture real-time insight into

morphological and phenotypic changes and allow multiple users the opportunity to

perform complex cellular assays.

  • Offer versatile assay configurations, supporting various experimental formats such as 2d

cell systems and 3d spheroid, and organoid models.

The procurement of this live cell imaging system directly supports FMI’s broader goals of:

  • Accelerating drug discovery through rapid identification and characterisation of

therapeutic candidates

  • Providing screening capabilities in high-throughput format
  • Facilitating translational research by bridging fundamental cellular studies with

therapeutic applications.

The procurement of a live cell imaging system will provide direct benefit to research

scientists within FMI, and wider stakeholders such as partner organisations and the wider

academic community in Queens University Belfast (QUB) by:

  • Significantly enhance its cellular screening capabilities.
  • Enhancing live cell imaging capabilities and data acquisition throughput in optimised

cellular conditions.

  • Reducing time in setting up multiple vessels for multiple time point experiments.
  • Reducing plasticware consumables and expensive reagents currently used in setting up

multiple time point experiments.

If funding becomes available to address future expansion needs the University reserves

the right to purchase additional Live-Cell Imaging Systems during the life of the contract.

Subject to the availability of funding, the University may optionally purchase additional

Live Cell Imaging Systems during the term of the contract. Any such additional purchases

shall be non guaranteed, limited to the optional items and maximum quantities and/or

values set out in the Pricing Schedule, and shall have been included in the estimated

contract value for the purposes of this procurement.

CPV: Detection and analysis apparatus · Imaging equipment for medical, dental and veterinary use · Microscopes

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£975,000
Contract period: 29 Jun 2026 – 28 Jun 2029 (3 yrs) · up to 27 Jun 2036 with extensionsValue: £975,000 exc. VAT · £975,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: option to extend maintenance/consumables, software updates or development, beyond this period for a further period of up to 10 years or the end of useful life of the equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • Price: 70%
Published award criteria (2)
  • Price
  • Technical: Technical (Quality) - ) 30% Comprising of:- • Sustainability - 5% • Ease of use - 10% • Servicing & maintenance - 10% • Lead-times - 5% Compliance with the Mandatory Technical Specification is assessed on a pass/fail basis and is a prerequisite to award
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
18 Apr 2026, 23:06 BST
Last source update
31 Jul 2026, 11:24 BST
Award evaluation window
Submission end – 15 Jun 2026
Authority reference
260101
FTS notice number
2026/S 000-035421
Latest notice
Contract details notice (UK7)
Classification (CPV)
Detection and analysis apparatusImaging equipment for medical, dental and veterinary useMicroscopes
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-0685cf Find a Tender
Contract terms summary

30 days on receipt of a valid and undisputed invoice

Review and risk notes
Risks

QUB recognises that certain risks associated with the procurement and operation of a

High Throughput Live-Cell Imaging Analysis System are not fully quantifiable at the time

of tender. These ‘known unknowns’ include, but are not limited to, additional

requirements, supplier failure and switching costs, technology evolution, integration

challenges, data security, regulatory changes, user training & turnover, warranty & service

coverage, supply chain disruptions, and software lifecycle changes, increased value or

scope due to demand requirements. Suppliers are expected to identify any foreseeable

risks, propose mitigation strategies, and demonstrate flexibility in addressing emerging

issues throughout the contract lifecycle.

Whilst it is not possible at this stage to fully anticipate the nature or extent of future

developments or integration requirements, nor to determine their potential impact on

contract performance, QUB recognises that such changes may arise over the course of

the contract. Accordingly, it is acknowledged that these circumstances may necessitate a

modification of the contract to appropriately address and accommodate any emerging

risks or requirements.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
20 May 2026, 16:00 BST
Clarification deadline
13 May 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Apr 2026 → 31 Jul 2026 · 10 dates
  1. Planning notice published185 days ago
    18 Apr 2026, 23:06 BST
  2. Tender notice published184 days ago
    19 Apr 2026, 15:06 BST
  3. Next notice expected184 days ago
    19 Apr 2026, 23:59 BST
  4. Clarification questions by160 days ago
    13 May 2026, 16:00 BST
  5. Submission deadline153 days ago
    20 May 2026, 16:00 BST
  6. Award decision expected by127 days ago
    15 Jun 2026, 23:59 BST
  7. Assessment summaries sent121 days ago
    22 Jun 2026, 00:00 BST
  8. Contract starts114 days ago
    29 Jun 2026, 00:00 BST
  9. Standstill ends111 days ago
    1 Jul 2026, 23:59 BST
  10. Latest notice published81 days ago
    31 Jul 2026, 11:24 BST

Notice history

10 events · 4 releases on Find a Tender · since 18 Apr 2026
  1. Preliminary market engagement notice published
    18 Apr 2026, 23:06 BST
    UK2
  2. Tender notice published
    19 Apr 2026, 15:06 BST
    UK4
  3. Published value published: £975,000
    19 Apr 2026, 15:06 BST
  4. Status changed to active
    19 Apr 2026, 15:06 BST
  5. Procurement method changed
    19 Apr 2026, 15:06 BST
  6. Deadline published: 20 May 2026, 16:00 BST
    19 Apr 2026, 15:06 BST
  7. Contract award notice published
    22 Jun 2026, 13:57 BST
    UK6
  8. Status changed to complete
    22 Jun 2026, 13:57 BST
  9. Contract signature expected
    2 Jul 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    31 Jul 2026, 11:24 BST
    UK7
Routine re-releases (4)
  • 2026-04: 1 release · 18 Apr 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £975,0001 award inc. VAT; no net value published
Bids received 1
Contracts signed 1latest 30 Jul 2026
Awarded toValueDateStatus
Sartorius UK Limited2 Jul 2026 – 1 Jul 2028 · up to 1 Jul 2036Extensions: option to extend maintenance, software updates or development, beyond this period for a further period of up to 10 years or the end of useful life of the equipment.£975,000 inc. VAT22 Jun 2026Awarded

Contracts

  • 260101 - Contract for Supply, Delivery, Installation & Commissioning and Maintenance of a High Throughput Live-Cell Imaging System · Sartorius UK Limited

    Signed
    30 Jul 2026
    Value
    £975,000 inc. VAT
    Period
    30 Jul 2026 – 30 Jul 2029 · up to 30 Jul 2036 with extensions
    Status
    active
    Extensions
    option to extend maintenance, software updates or development, beyond this period for a further period of up to 10 years or the end of useful life of the equipment.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders00—

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-NIC: 101788 University Rd, Belfast, Northern Ireland, BT7 1NNContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Sartorius UK LtdAwarded supplierGB-PPON: PZRH-1441-MRDD Unit A4 Longmead Business Centre, Epsom, South East, KT19 9QQContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure