Find a TenderCancelledProcurement termination notice
Published 16 Apr 2026, 13:10 BST

Official UK procurement notice

260083 - Contract for Supply, Delivery, Installation & Commissioning of a High Throughput Live-Cell Imaging System and associated maintenance, ancillary and consumables.

Official notice

Authority: Queen's University Belfast (Education)

GoodsOpen procedureAbove thresholdSME suitable
Published estimate£975,000≈ £325k / year · £975,000 inc. VAT · 1 value update
Submissions closed 14 May 2026
Next notice expected 17 Apr 2026
Contract term 3 yrsends 28 Jun 2029 · up to 27 Jun 2036 with extensions · starts 29 Jun 2026

What is being bought

Published requirement description

The Future Medicines Institute (FMI) requires a high throughput live-cell imaging system to enable FMI scientists and collaborators to monitor live cell imaging in real time under optimal conditions of cell growth in a properly maintained carbon dioxide and humidity environment to enable the efficient capture of cellular changes as they happen in the incubator.

The objective of procuring a live cell imaging system is to enhance FMI’s capacity to monitor cells in real time, in an optimally controlled environment, to support and strengthen its drug discovery capabilities.

The proposed system must:

  • Be capable of multiplate/vessel imaging, up to a capacity of 6 plates/vessels and including capacity to image 6 384 well plates, to meet the volume of analysis that the centre is undertaking and support high throughput drug screening projects.
  • Enable high resolution fluorescence and bright field images to be captured and recorded in real time over hours, days, or weeks.
  • Offer flexibility to enable users to observe and quantify complex biological changes over time in cells and 3d structures such as spheroids and organoid models.
  • Include a fully integrated image acquisition system to capture real-time insight into morphological and phenotypic changes and allow multiple users the opportunity to perform complex cellular assays.
  • Offer versatile assay configurations, supporting various experimental formats such as 2d cell systems and 3d spheroid, and organoid models.

The procurement of this live cell imaging system directly supports FMI’s broader goals of:

  • Accelerating drug discovery through rapid identification and characterisation of therapeutic candidates
  • Providing screening capabilities in high-throughput format
  • Facilitating translational research by bridging fundamental cellular studies with therapeutic applications.

The procurement of a live cell imaging system will provide direct benefit to research scientists within FMI, and wider stakeholders such as partner organisations and the wider academic community in Queens University Belfast (QUB) by:

  • Significantly enhance its cellular screening capabilities.
  • Enhancing live cell imaging capabilities and data acquisition throughput in optimised cellular conditions.
  • Reducing time in setting up multiple vessels for multiple time point experiments.
  • Reducing plasticware consumables and expensive reagents currently used in setting up multiple time point experiments.

If funding becomes available to address future expansion needs the University reserves the right to purchase additional Live-Cell Imaging Systems during the life of the contract.

Subject to the availability of funding, the University may optionally purchase additional Live Cell Imaging Systems during the term of the contract. Any such additional purchases shall be non guaranteed, limited to the optional items and maximum quantities and/or values set out in the Pricing Schedule, and shall have been included in the estimated contract value for the purposes of this procurement

CPV: Detection and analysis apparatus · Imaging equipment for medical, dental and veterinary use · Microscopes

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 3 yrsSMEPublished value£975,000
Contract period: 29 Jun 2026 – 28 Jun 2029 (3 yrs) · up to 27 Jun 2036 with extensionsValue: £975,000 exc. VAT · £975,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: option to extend maintenance, software updates or development, beyond this period for a further period of up to 10 years or the end of useful life of the equipment.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • Price: 70%
Published award criteria (2)
  • Technical: Technical (Quality) – 30% Comprising of:- • Sustainability - 5% • Ease of use - 10% • Servicing & maintenance - 10% • Lead-times - 5% - Compliance with the Mandatory Technical Specification is assessed on a pass/fail basis and is a prerequisite to award.
  • Price: Price – 70%
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
16 Apr 2026, 13:10 BST
Last source update
18 Apr 2026, 23:27 BST
Award evaluation window
Submission end – 15 Jun 2026
Authority reference
260083
FTS notice number
2026/S 000-035254
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Detection and analysis apparatusImaging equipment for medical, dental and veterinary useMicroscopes
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-06842a Find a Tender
Contract terms summary

30 days on receipt of a valid and undisputed invoice

Review and risk notes
Risks

QUB recognises that certain risks associated with the procurement and operation of a High Throughput Live-Cell Imaging Analysis System are not fully quantifiable at the time of tender. These ‘known unknowns’ include, but are not limited to, additional requirements, supplier failure and switching costs, technology evolution, integration challenges, data security, regulatory changes, user training & turnover, warranty & service coverage, supply chain disruptions, and software lifecycle changes, increased value or scope due to demand requirements. Suppliers are expected to identify any foreseeable risks, propose mitigation strategies, and demonstrate flexibility in addressing emerging issues throughout the contract lifecycle.

Whilst it is not possible at this stage to fully anticipate the nature or extent of future developments or integration requirements, nor to determine their potential impact on contract performance, QUB recognises that such changes may arise over the course of the contract. Accordingly, it is acknowledged that these circumstances may necessitate a modification of the contract to appropriately address and accommodate any emerging risks or requirements.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
14 May 2026, 16:00 BST
Clarification deadline
7 May 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Apr 2026 → 29 Jun 2026 · 8 dates
  1. Planning notice published189 days ago
    16 Apr 2026, 13:10 BST
  2. Tender notice published188 days ago
    17 Apr 2026, 14:28 BST
  3. Next notice expected188 days ago
    17 Apr 2026, 23:59 BST
  4. Latest notice published187 days ago
    18 Apr 2026, 23:27 BST
  5. Clarification questions by168 days ago
    7 May 2026, 16:00 BST
  6. Submission deadline161 days ago
    14 May 2026, 16:00 BST
  7. Award decision expected by129 days ago
    15 Jun 2026, 23:59 BST
  8. Contract starts116 days ago
    29 Jun 2026, 00:00 BST

Notice history

8 events · 3 releases on Find a Tender · since 16 Apr 2026
  1. Preliminary market engagement notice published
    16 Apr 2026, 13:10 BST
    UK2
  2. Tender notice published
    17 Apr 2026, 14:28 BST
    UK4
  3. Published value published: £975,000
    17 Apr 2026, 14:28 BST
  4. Status changed to active
    17 Apr 2026, 14:28 BST
  5. Procurement method changed
    17 Apr 2026, 14:28 BST
  6. Deadline published: 14 May 2026, 16:00 BST
    17 Apr 2026, 14:28 BST
  7. Procurement termination notice published
    18 Apr 2026, 23:27 BST
    UK12
  8. Status changed to cancelled
    18 Apr 2026, 23:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—18 Apr 2026CancelledIdentified a need to revise the procurement documentation and will therefore terminate this process and reissue in due course.

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-NIC: 101788 University Rd, Belfast, Northern Ireland, BT7 1NNContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure