Official UK procurement notice
260083 - Contract for Supply, Delivery, Installation & Commissioning of a High Throughput Live-Cell Imaging System and associated maintenance, ancillary and consumables.
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionThe Future Medicines Institute (FMI) requires a high throughput live-cell imaging system to enable FMI scientists and collaborators to monitor live cell imaging in real time under optimal conditions of cell growth in a properly maintained carbon dioxide and humidity environment to enable the efficient capture of cellular changes as they happen in the incubator.
The objective of procuring a live cell imaging system is to enhance FMI’s capacity to monitor cells in real time, in an optimally controlled environment, to support and strengthen its drug discovery capabilities.
The proposed system must:
- Be capable of multiplate/vessel imaging, up to a capacity of 6 plates/vessels and including capacity to image 6 384 well plates, to meet the volume of analysis that the centre is undertaking and support high throughput drug screening projects.
- Enable high resolution fluorescence and bright field images to be captured and recorded in real time over hours, days, or weeks.
- Offer flexibility to enable users to observe and quantify complex biological changes over time in cells and 3d structures such as spheroids and organoid models.
- Include a fully integrated image acquisition system to capture real-time insight into morphological and phenotypic changes and allow multiple users the opportunity to perform complex cellular assays.
- Offer versatile assay configurations, supporting various experimental formats such as 2d cell systems and 3d spheroid, and organoid models.
The procurement of this live cell imaging system directly supports FMI’s broader goals of:
- Accelerating drug discovery through rapid identification and characterisation of therapeutic candidates
- Providing screening capabilities in high-throughput format
- Facilitating translational research by bridging fundamental cellular studies with therapeutic applications.
The procurement of a live cell imaging system will provide direct benefit to research scientists within FMI, and wider stakeholders such as partner organisations and the wider academic community in Queens University Belfast (QUB) by:
- Significantly enhance its cellular screening capabilities.
- Enhancing live cell imaging capabilities and data acquisition throughput in optimised cellular conditions.
- Reducing time in setting up multiple vessels for multiple time point experiments.
- Reducing plasticware consumables and expensive reagents currently used in setting up multiple time point experiments.
If funding becomes available to address future expansion needs the University reserves the right to purchase additional Live-Cell Imaging Systems during the life of the contract.
Subject to the availability of funding, the University may optionally purchase additional Live Cell Imaging Systems during the term of the contract. Any such additional purchases shall be non guaranteed, limited to the optional items and maximum quantities and/or values set out in the Pricing Schedule, and shall have been included in the estimated contract value for the purposes of this procurement
CPV: Detection and analysis apparatus · Imaging equipment for medical, dental and veterinary use · Microscopes
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£975,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- Price: 70%
Published award criteria (2)
- Technical: Technical (Quality) – 30% Comprising of:- • Sustainability - 5% • Ease of use - 10% • Servicing & maintenance - 10% • Lead-times - 5% - Compliance with the Mandatory Technical Specification is assessed on a pass/fail basis and is a prerequisite to award.
- Price: Price – 70%
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 16 Apr 2026, 13:10 BST
- Last source update
- 18 Apr 2026, 23:27 BST
- Award evaluation window
- Submission end – 15 Jun 2026
- Authority reference
260083- FTS notice number
2026/S 000-035254- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06842aFind a Tender- Contract terms summary
30 days on receipt of a valid and undisputed invoice
- Risks
QUB recognises that certain risks associated with the procurement and operation of a High Throughput Live-Cell Imaging Analysis System are not fully quantifiable at the time of tender. These ‘known unknowns’ include, but are not limited to, additional requirements, supplier failure and switching costs, technology evolution, integration challenges, data security, regulatory changes, user training & turnover, warranty & service coverage, supply chain disruptions, and software lifecycle changes, increased value or scope due to demand requirements. Suppliers are expected to identify any foreseeable risks, propose mitigation strategies, and demonstrate flexibility in addressing emerging issues throughout the contract lifecycle.
Whilst it is not possible at this stage to fully anticipate the nature or extent of future developments or integration requirements, nor to determine their potential impact on contract performance, QUB recognises that such changes may arise over the course of the contract. Accordingly, it is acknowledged that these circumstances may necessitate a modification of the contract to appropriately address and accommodate any emerging risks or requirements.
How it was run
Official notice- Submission deadline
- 14 May 2026, 16:00 BST
- Clarification deadline
- 7 May 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
16 Apr 2026 → 29 Jun 2026 · 8 dates- Planning notice published189 days ago16 Apr 2026, 13:10 BST
- Tender notice published188 days ago17 Apr 2026, 14:28 BST
- Next notice expected188 days ago17 Apr 2026, 23:59 BST
- Latest notice published187 days ago18 Apr 2026, 23:27 BST
- Clarification questions by168 days ago7 May 2026, 16:00 BST
- Submission deadline161 days ago14 May 2026, 16:00 BST
- Award decision expected by129 days ago15 Jun 2026, 23:59 BST
- Contract starts116 days ago29 Jun 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 16 Apr 2026- Preliminary market engagement notice published16 Apr 2026, 13:10 BSTUK2
- Tender notice published17 Apr 2026, 14:28 BSTUK4
- Published value published: £975,00017 Apr 2026, 14:28 BST
- Status changed to active17 Apr 2026, 14:28 BST
- Procurement method changed17 Apr 2026, 14:28 BST
- Deadline published: 14 May 2026, 16:00 BST17 Apr 2026, 14:28 BST
- Procurement termination notice published18 Apr 2026, 23:27 BSTUK12
- Status changed to cancelled18 Apr 2026, 23:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 18 Apr 2026 | CancelledIdentified a need to revise the procurement documentation and will therefore terminate this process and reissue in due course. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Queen's University Tender Tender portal
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender