Official UK procurement notice
260072 Maintenance Services to Generators
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionQueen’s requires the services of a Supplier to deliver Generator Maintenance Services to Queen’s University Belfast, included Planned Preventative Maintenance, Reactive Maintenance, Repairs and Callouts to ensure the University’s business is not at risk and has available and continuous back up in the event of power failure.
This may be approached by the Supplier using an existing project model or the development of a novel bespoke model. The proposed system must however be tailored to the University’s needs.
Core objectives of this contract:
- Provide maintenance to 23 stand-by generators across the campus. 17 cover entire buildings and a further 6 cover firefighting lifts.
- Each generator must be serviced twice a year (one major and one minor service).
- Provide a 24-hour callout service for emergency repair or breakdown is required, which must be responded to within 4 hours of fault notification.
- The authority expects to re-tender this requirement around 26 Mar 2031, 23:59 GMT.
CPV: Repair and maintenance services of generators
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£220,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Contract Management: 9%
- Service Delivery: 16%
- Price: 70%
- Sustainable Procurement: 5%
Published award criteria (4)
- Contract Management: Qualitative Question
- Service Delivery: Qualitative Question
- Sustainable Procurement: Qualitative Question
- Price
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 26 Mar 2031
- First published
- 26 Mar 2026, 09:21 GMT
- Last source update
- 6 Jul 2026, 14:55 BST
- Award evaluation window
- Submission end – 1 Jun 2026
- Authority reference
260072- FTS notice number
2026/S 000-027661- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067489Find a Tender- Contract terms summary
On satisfactory completion of all job requests, and following sign off by the Estates Contract Manager, invoices should be emailed directly to Queen’s University Belfast, Payments Office, [email protected] quoting the relevant University purchase order number, Helpdesk job request number (if applicable), details of work carried out and costs clearly broken down into labour (hours x tendered rates) and materials. A copy of the work sheet should also be attached.
- Risks
Risks that Queen’s considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.
These risks include:
The University has identified electrical loads that are considered critical where the risk to business continuity and the consequences of mains failure is deemed to be so high that effective 100% generator backup must always be maintained. The impact on the contract could lead to buildings having to be closed affecting research and loss of data.
It is known that there may be potential for development of the delivered requirements or their application which may result in the need for additional consumables or development, which cannot be adequately quantified or estimated at this time,
How it was run
Official notice- Submission deadline
- 27 Apr 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
26 Mar 2026 → 6 Jul 2026 · 7 dates- Tender notice published210 days ago26 Mar 2026, 09:21 GMT
- Submission deadline178 days ago27 Apr 2026, 16:00 BST
- Award decision expected by143 days ago1 Jun 2026, 23:59 BST
- Assessment summaries sent135 days ago10 Jun 2026, 00:00 BST
- Standstill ends122 days ago22 Jun 2026, 23:59 BST
- Contract starts119 days ago26 Jun 2026, 00:00 BST
- Latest notice published108 days ago6 Jul 2026, 14:55 BST
Notice history
9 events · 6 releases on Find a Tender · since 26 Mar 2026- Tender notice published26 Mar 2026, 09:21 GMTUK4
- Tender notice published26 Mar 2026, 09:37 GMTUK4
- Deadline moved to 27 Apr 2026, 16:00 BST26 Mar 2026, 09:37 GMT+0 days · was 27 Apr 2026, 23:59 BST
- Tender notice published21 Apr 2026, 16:56 BSTUK4
- Contract award notice published10 Jun 2026, 16:02 BSTUK6
- Status changed to complete10 Jun 2026, 16:02 BST
- Contract award notice published11 Jun 2026, 09:03 BSTUK6
- Contract signature expected26 Jun 2026, 23:59 BSTscheduled
- Contract details notice published6 Jul 2026, 14:55 BSTUK7
Published amendments (1)
Change of version to ITT Tender Response (Price) - V2 to be returned with submission that has been uploaded in In-tend
Routine re-releases (6)
- 2026-04: 1 release · 21 Apr 2026
- 2026-03: 2 releases · 26 Mar 2026, 26 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Edina UK LimitedSME1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031Extensions: Initial period of 3 years with options to extend by up to a further 24 months · Options: The hire of a temporary generator · Amended: Incorrect value excluding and including VAT added, values amended. | £273,693 | 10 Jun 2026 | Awarded |
Contracts
260072 Maintenance Services to Generators · Edina UK LimitedSME
- Signed
- 23 Jun 2026
- Value
- £273,693
- Period
- 1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031 with extensions
- Status
- active
- Extensions
- Initial period of 3 years with options to extend by up to a further 24 months
- Options
- The hire of a temporary generator
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AC Automation (U.K.) LtdAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender