260019 Temporary Sound, Lighting and Audio-Visual Services

{
  "id": "076932-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 4,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 3,
        "measure": "finalStageBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 3,
        "measure": "smeFinalStageBids",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "vcseFinalStageBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2026-08-12T16:09:35+01:00",
  "ocid": "ocds-h6vhtk-068d21",
  "buyer": {
    "id": "GB-NIC-101788",
    "name": "Queen's University Belfast"
  },
  "awards": [
    {
      "id": "1",
      "date": "2026-08-12T00:00:00+01:00",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKN",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "51110000",
              "scheme": "CPV",
              "description": "Installation services of electrical equipment"
            },
            {
              "id": "51310000",
              "scheme": "CPV",
              "description": "Installation services of radio, television, sound and video equipment"
            }
          ]
        }
      ],
      "title": "260019 Temporary Sound, Lighting and Audio-Visual Services",
      "value": {
        "amount": 400000,
        "currency": "GBP",
        "amountGross": 480000
      },
      "status": "pending",
      "options": {
        "description": "The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months. The Contract includes right to additional purchases and optional additional requirements during its term, as set out in the associated tender documents. Risks that Queen's considered could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 were detailed within the Specification, which formed part of the associated tender documents as provided via the Tender Notice"
      },
      "renewal": {
        "description": "The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months"
      },
      "documents": [
        {
          "id": "076932-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/076932-2026",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-08-12T16:09:35+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-NI711720",
          "name": "MOONLIGHTING AV (NI) LIMITED"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-08-25T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2027-09-30T23:59:59+01:00",
        "startDate": "2026-10-01T00:00:00+01:00",
        "maxExtentDate": "2031-09-30T23:59:59+01:00"
      },
      "standstillPeriod": {
        "endDate": "2026-08-21T23:59:59+01:00"
      },
      "mainProcurementCategory": "services",
      "assessmentSummariesDateSent": "2026-08-12T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "260019",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "description": null
      }
    ],
    "title": "260019 Temporary Sound, Lighting and Audio-Visual Services",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Queen's University wish to appoint a Supplier to fulfil its requirements for the Provision of Temporary Sound, Lighting and Audio-Visual Services for graduation ceremonies and other events organised by the University, primarily high-profile events.\nThe appointed Supplier will be required to provide a professional and comprehensive lighting and audio-visual service, of a varying scale across a range of venues, in order to support these events. Services will include, but are not limited to, the provision and support of lighting rigs/spotlights, projection equipment, sound systems, broadcast quality recording, video services, support for virtual or hybrid events and technical support.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-NIC-101788",
      "name": "Queen's University Belfast",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT7 1NN",
        "countryName": "United Kingdom",
        "streetAddress": "University Rd"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "101788",
        "scheme": "GB-NIC"
      },
      "contactPoint": {
        "email": "procurement@qub.ac.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PMQQ-8477-XTZM",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-NI711720",
      "name": "MOONLIGHTING AV (NI) LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN07",
        "country": "GB",
        "locality": "Dromore",
        "postalCode": "BT25 1NS",
        "countryName": "United Kingdom",
        "streetAddress": "MoonlightingAVNI LTD, 60 Gowdystown Road"
      },
      "details": {
        "url": "http://www.moonlightingni.com",
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "NI711720",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "moonlighting1@me.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PPZR-7971-TTJR",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "038755-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-04-28T15:45:29+01:00",
  "ocid": "ocds-h6vhtk-068d21",
  "buyer": {
    "id": "GB-NIC-101788",
    "name": "Queen's University Belfast"
  },
  "tender": {
    "id": "260019",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 350000,
          "currency": "AED",
          "amountGross": 420000
        },
        "status": "active",
        "renewal": {
          "description": "The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months."
        },
        "hasRenewal": true,
        "description": null,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "description": "Technical criteria is made up of the following sub-criteria:\nService Delivery -20%, Support for Virtual and Hybrid Events - 5%, Contingency Planning - 10%,\tEnsuring Integrity of Property and Safety - 10%,\tProfessionalism/Continuity of Team - 5%,\tTeam Personnel - 5%,\tResponsible Procurement - 5%"
            },
            {
              "name": "Price",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria for this tender are divided into two\nmain criteria: Technical and Price. \n• Technical (60%) \nTechnical criteria is made up of the following sub-criteria:\nService Delivery -20%, Support for Virtual and Hybrid Events - 5%, Contingency Planning - 10%,\tEnsuring Integrity of Property and Safety - 10%,\tProfessionalism/Continuity of Team - 5%,\tTeam Personnel - 5%,\tResponsible Procurement - 5%\n• Price (30%)"
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00",
          "maxExtentDate": "2031-09-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKN0",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51110000",
            "scheme": "CPV",
            "description": "Installation services of electrical equipment"
          },
          {
            "id": "51310000",
            "scheme": "CPV",
            "description": "Installation services of radio, television, sound and video equipment"
          },
          {
            "id": "51313000",
            "scheme": "CPV",
            "description": "Installation services of sound equipment"
          },
          {
            "id": "51314000",
            "scheme": "CPV",
            "description": "Installation services of video equipment"
          }
        ]
      }
    ],
    "title": "260019 Temporary Sound, Lighting and Audio-Visual Services",
    "value": {
      "amount": 350000,
      "currency": "GBP",
      "amountGross": 420000
    },
    "status": "active",
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "documents": [
      {
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
        "description": "Tender documents can be accessed via the link provided within this notice",
        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "038755-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/038755-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-28T15:45:29+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-04-28T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-06-17T23:59:59+01:00"
    },
    "description": "Queen’s University wish to appoint a Supplier to fulfil its requirements for the Provision of Temporary Sound, Lighting and Audio-Visual Services associated with key VIP events organised within Queen’s, including its Graduation ceremonies.  \nThe appointed Supplier will be required to provide a professional and comprehensive lighting and audio-visual service, of a varying scale across a range of venues, in order to support these events.  Services will include, but are not limited to, the provision and support of lighting rigs/spotlights, projection equipment, sound systems, broadcast quality recording, video services, support for virtual or hybrid events and technical support.",
    "riskDetails": "Risks that Queen’s considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification.  The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.",
    "tenderPeriod": {
      "endDate": "2026-05-25T16:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-05-18T16:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-NIC-101788",
      "name": "Queen's University Belfast",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT7 1NN",
        "countryName": "United Kingdom",
        "streetAddress": "University Rd"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "101788",
        "scheme": "GB-NIC"
      },
      "contactPoint": {
        "email": "procurement@qub.ac.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}