Official UK procurement notice
260019 Temporary Sound, Lighting and Audio-Visual Services
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionQueen's University has a requirement for the Provision of Temporary Sound, Lighting and Audio-Visual Services for graduation ceremonies and other events organised by the University, primarily high-profile events.
The appointed Supplier will be required to provide a professional and comprehensive lighting and audio-visual service, of a varying scale across a range of venues, in order to support these events. Services will include, but are not limited to, the provision and support of lighting rigs/spotlights, projection equipment, sound systems, broadcast quality recording, video services, support for virtual or hybrid events and technical support.
- The authority expects to re-tender this requirement around 28 Apr 2031, 23:59 BST.
CPV: Installation services of electrical equipment · Installation services of radio, television, sound and video equipment · Installation services of sound equipment · Installation services of video equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Technical: Technical criteria is made up of the following sub-criteria: Service Delivery -20%, Support for Virtual and Hybrid Events - 5%, Contingency Planning - 10%, Ensuring Integrity of Property and Safety - 10%, Professionalism/Continuity of Team - 5%, Team Personnel - 5%, Responsible Procurement - 5%
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 28 Apr 2031
- First published
- 28 Apr 2026, 15:45 BST
- Last source update
- 14 Sept 2026, 10:59 BST
- Award evaluation window
- Submission end – 17 Jun 2026
- Authority reference
260019- FTS notice number
2026/S 000-038755- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068d21Find a Tender
- Risks
Risks that Queen’s considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.
How it was run
Official notice- Submission deadline
- 25 May 2026, 16:00 BST
- Clarification deadline
- 18 May 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Apr 2026 → 1 Oct 2026 · 8 dates- Tender notice published177 days ago28 Apr 2026, 15:45 BST
- Clarification questions by157 days ago18 May 2026, 16:00 BST
- Submission deadline150 days ago25 May 2026, 16:00 BST
- Award decision expected by126 days ago17 Jun 2026, 23:59 BST
- Assessment summaries sent71 days ago12 Aug 2026, 00:00 BST
- Standstill ends61 days ago21 Aug 2026, 23:59 BST
- Latest notice published38 days ago14 Sept 2026, 10:59 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 28 Apr 2026- Tender notice published28 Apr 2026, 15:45 BSTUK4
- Contract award notice published12 Aug 2026, 16:09 BSTUK6
- Status changed to complete12 Aug 2026, 16:09 BST
- Contract signature expected25 Aug 2026, 23:59 BSTscheduled
- Contract details notice published14 Sept 2026, 10:59 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MOONLIGHTING AV (NI) LIMITEDSME1 Oct 2026 – 30 Sept 2027 · up to 30 Sept 2031Extensions: The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months · Options: The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months. The Contract includes right to additional purchases and optional additional requirements during its term, as set out in the associated tender documents. Risks that Queen's considered could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 were detailed within the Specification, which formed part of the associated tender documents as provided via the Tender Notice | £400,000 | 12 Aug 2026 | Awarded |
Contracts
260019 Temporary Sound, Lighting and Audio-Visual Services · MOONLIGHTING AV (NI) LIMITEDSME
- Signed
- 27 Aug 2026
- Value
- £400,000
- Period
- 1 Oct 2026 – 30 Sept 2027 · up to 30 Sept 2031 with extensions
- Status
- active
- Extensions
- The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months
- Options
- The right to additional purchases while the contract is valid. The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months. The Contract includes right to additional purchases and optional additional requirements during its term, as set out in the associated tender documents. Risks that Queen's considered could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 were detailed within the Specification, which formed part of the associated tender documents as provided via the Tender Notice
3 agreed KPIs: All Work requests acknowledged within 1 working day. · 50% of Quotations provided within 2 working days. · All events at which agreed dress code was adhered to.
- All Work requests acknowledged within 1 working day.
- 50% of Quotations provided within 2 working days.
- All events at which agreed dress code was adhered to.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MOONLIGHTING AV (NI) LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents can be accessed via the link provided within this notice
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender