Official UK procurement notice
260016 Maintenance Services to Door Operators/Automatic Doors
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionThis contract is for the provision of a comprehensive maintenance service for automatic and swing doors, including two Planned Preventative Maintenance (PPM) visits per year, reactive maintenance, repairs and callouts. Queen’s University currently has approximately 700 automatic and swing doors across the campus.
The Supplier must provide a 24-hour callout service, 365 days per year during normal working hours [Monday to Friday, 8.30am to 5.00pm] and outside normal working hours. The Supplier shall carry out immediate permanent repairs where practical or temporary repairs if necessary.
All door operating systems are to be serviced and repaired in accordance with all applicable standards including BS7036 and BS EN 16005.
- The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.
CPV: Doors · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality: Mandatory Requirement – compliance with Specification, Mobilisation Planning and Resources, Working Practices , Access to Spare Parts, Sustainable Procurement.
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 1 Jul 2031
- First published
- 23 Jul 2026, 14:50 BST
- Last source update
- 14 Oct 2026, 14:45 BST
- Award evaluation window
- Submission end – 17 Sept 2026
- Authority reference
260016- FTS notice number
2026/S 000-069805- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d225Find a Tender- Contract terms summary
On satisfactory completion of all job requests, and following sign off by Queen's, invoices should be emailed directly to Queen’s Accounts Payable Office at [email protected] quoting the relevant University purchase order number, Helpdesk job request number (if applicable).
- Risks
Risks that Queen's considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.
How it was run
Official notice- Submission deadline
- 17 Aug 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 Jul 2026 → 23 Oct 2026 · 7 dates- Tender notice published89 days ago23 Jul 2026, 14:50 BST
- Submission deadline64 days ago17 Aug 2026, 16:00 BST
- Award decision expected by33 days ago17 Sept 2026, 23:59 BST
- Contract starts33 days ago18 Sept 2026, 00:00 BST
- Assessment summaries sent7 days ago14 Oct 2026, 00:00 BST
- Latest notice published6 days ago14 Oct 2026, 14:45 BST
- Today20 Oct 2026
- Standstill endsin 3 days23 Oct 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 23 Jul 2026- Tender notice published23 Jul 2026, 14:50 BSTUK4
- Contract award notice published14 Oct 2026, 14:45 BSTUK6
- Status changed to complete14 Oct 2026, 14:45 BST
- Contract signature expected30 Oct 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| NW Automatics LtdSMEMaintenance Services to Door Operators/Automatic Doors18 Nov 2026 – 17 Nov 2029 · up to 17 Nov 2031Extensions: Initial period of 3 years with options to extend by up to a further 24 months | £488,750 | 14 Oct 2026standstill to 23 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 10 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- NW Automatics LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender