Find a TenderAwarded
Published 1 Feb 2024, 13:32 GMT

Official UK procurement notice

250kN Servo-Hydraulic Test Machine

Official notice

Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities

GoodsOpen procedure
Published estimate£180,000exc. VAT22.2% below published estimate
Submissions closed 11 Mar 2024awarded 15 Apr 2024
Awarded to Instron Division of ITW Ltd

What is being bought

Published requirement description

The Testing and Structures Research Laboratory (TSRL) has a number of 100kN test frames and a larger 630kN frame. Recent strategic research directions have meant that we require samples that need more force than 100kN but are dimensionally too small to fit in the 630kN machine. Subsequently, the University requires a new Servo-Hydraulic Test Machine with load capacity of approximately 250kN to complement our existing capabilities and fill in the gap between our existing machines.

The TSRL has capacity within its existing hydraulic infrastructure to include this additional machine in terms of hydraulic flow and available outlets of the existing 210bar ring main. The scope of this procurement is to provide, install and commission a 250kN test machine with a t-slotted (or equivalent base) alongside an appropriate load cell, hydraulic grips, control system and associated software and hardware interfaces. The system will be used for both static and dynamic testing and thus must be fatigue rated for large numbers of cycles.

CPV: Servo-hydraulic test apparatus

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£180,000
Delivery: South East · Southampton, Hampshire, UK
Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (11)
  • Highly Desirable Technical - Section 1 - Machine and Hardware Requirements: 5%
  • Highly Desirable Technical - Section 2 - Control System and Software Requirements: 23%
  • Highly Desirable Technical - Section 3 - Installation Requirements: 4%
  • Highly Desirable Technical - Section 4 - Service, Maintenance and Warranty Requirements: 11%
  • Highly Desirable Technical - Section 5 - Moving Plan Requirements: 5%
  • Highly Desirable Technical - Section 6 - Delivery Requirements: 1.5%
  • Highly Desirable Technical - Section 7 - Training Requirements: 3%
  • Desirable Technical - Section 1 - Machine and Hardware: 2%
  • Desirable Technical - Section 2 - Control System and Software: 11.5%
  • Desirable Technical - Section 8 - Added Value: 4%
  • price: 30%
Published award criteria (14)
  • Mandatory Technical Requirements: Pass / Fail
  • Name: Highly Desirable Technical Requirements: Overall Weighting 52.50%
  • Highly Desirable Technical - Section 1 - Machine and Hardware Requirements: 5.00%
  • Highly Desirable Technical - Section 2 - Control System and Software Requirements: 23.00%
  • Highly Desirable Technical - Section 3 - Installation Requirements: 4.00%
  • Highly Desirable Technical - Section 4 - Service, Maintenance and Warranty Requirements: 11.00%
  • Highly Desirable Technical - Section 5 - Moving Plan Requirements: 5.00%
  • Highly Desirable Technical - Section 6 - Delivery Requirements: 1.50%
  • Highly Desirable Technical - Section 7 - Training Requirements: 3.00%
  • Desirable Technical Requirements: Overall Weighting 17.50%
  • Desirable Technical - Section 1 - Machine and Hardware: 2.00%
  • Desirable Technical - Section 2 - Control System and Software: 11.50%
  • Desirable Technical - Section 8 - Added Value: 4.00%
  • Price: 30.00%
Conditions of participation2
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe.

    Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used.

    This method is detailed within the Invitation to Tender document set.

    Minimum: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: £10 million GBP per occurrence. Public Liability: £10 million…
  • Technical & professional ability

    Tenderers attention is drawn to the MANDATORY requirements of the award criteria:

    Grounds for mandatory exclusion

    • Mandatory technical requirements M1 to M19
    • Failure to meet the minimum required score for Highly desirable technical requirements S1 to S12

    Grounds for discretionary exclusion

    -Economic & Financial Standing

    -Insurance

    -Compliance with equality legislation

    -Health & Safety

    -Legal requirements

    -Control of Contractors Health & Safety (CC3) Form

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
1 Feb 2024, 13:32 GMT
Last source update
15 Apr 2024, 10:41 BST
Award evaluation window
11 Mar 2024 – …
Authority reference
2023UoS-1140
FTS notice number
2024/S 000-012114
Classification (CPV)
Servo-hydraulic test apparatus
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-04365d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015, the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
11 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
11 Mar 2024, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Mar 2024 → 15 Apr 2024 · 3 dates
  1. Submission deadline
    11 Mar 2024, 12:00 GMT
  2. Bids opened
    11 Mar 2024, 12:01 GMT
  3. Notice published
    15 Apr 2024, 10:41 BST

Notice history

2 events · 2 releases on Find a Tender · since 15 Apr 2024
  1. Status changed to complete
    15 Apr 2024, 10:41 BST
  2. Buyer details updated
    15 Apr 2024, 10:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £140,0601 contract exc. VAT
Bids received 2
Contracts signed 1latest 15 Apr 2024
Awarded toValueDateStatus
Instron Division of ITW Ltd£140,060 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation GB-UKPRN: 10007158 · GB-UKPRN: 10007185 HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO17 1BJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • InstronAwarded supplierGB-COH: 559693 Saxon House, 2-4 Victoria Street, Windsor, South East, SL4 1EN

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.