Find a TenderAwardedContract details notice

Published 13 Nov 2025, 15:49 GMT

Official UK procurement notice

250321 Contract for Supply, delivery and Installation of a Metabolic Monitoring System for Mice.

Official notice

Authority: Queen's University Belfast (Education)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Northern Ireland (UKN06)

Published estimate£391,250≈ £20k / year · £469,500 inc. VAT5.4% below final estimate

Submissions closed 10 Dec 2025awarded 22 Dec 2025

Awarded to Sable Systems Europe GmbH

Contract term 20 yrsends 23 Jan 2046 · up to 23 Jan 2056 with extensions · starts 23 Jan 2026

What is being bought

Published requirement description

School of Medicine, Dentistry & Biomedical Sciences, Biological Services Unit (BSU) wishes to purchase and install a rodent metabolic cage system at the BSU, which can offer high-resolution, real-time collection of metabolic, and behavioural phenotyping data in mice. This includes simultaneously measuring energy expenditure, food and water consumption and physical activity in live animals.

CPV: Detection and analysis apparatus · Instruments for measuring quantities · Laboratory, optical and precision equipments (excl. glasses) · Research, testing and scientific technical simulator

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 20 yrsSMEPublished value£391,250

Contract period: 23 Jan 2026 – 23 Jan 2046 (20 yrs) · up to 23 Jan 2056 with extensionsValue: £391,250 exc. VAT · £469,500 inc. VAT

Delivery: Northern IrelandEligibility: SME eligible

Extensions: option to extend maintenance, software updates/ development, consumables & ancillary items, beyond this period for a further period of up to 10 years or the end of useful life of the equipment.

38000000 Laboratory, optical and precision equipments (excl. glasses)38340000 Instruments for measuring quantities 38430000 Detection and analysis apparatus 38970000 Research, testing and scientific technical simulator

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Technical - 45% - made up of:- • Sustainability - 5% • Desirables - 25% • Ease of use - 5% • Servicing and maintenance - 10% • Price - 55% • Mandatory Specification - Pass/Fail

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 13 Nov 2025, 15:49 GMT
Last source update: 18 Feb 2026, 11:31 GMT
Award evaluation window: Submission end – 12 Jan 2026
Authority reference: 250321
FTS notice number: 2025/S 000-073689
Latest notice: Contract details notice (UK7)
Classification (CPV): Detection and analysis apparatusInstruments for measuring quantitiesLaboratory, optical and precision equipments (excl. glasses)Research, testing and scientific technical simulator
Delivery area: Northern Ireland (UKN06)
Official registry OCID: ocds-h6vhtk-05e0bf Find a Tender
Contract terms summary: 30 days after delivery, upon receipt of a valid and undisputed invoice

Review and risk notes

Risks: QUB recognises that certain risks associated with the procurement and operation of a
metabolic monitoring system for mice are not fully quantifiable at the time of tender. These
'known unknowns' include, but are not limited to, technology evolution, integration
challenges, supply chain disruptions, and software lifecycle changes, increased value or
scope due to demand requirements. Suppliers are expected to identify any foreseeable
risks, propose mitigation strategies, and demonstrate flexibility in addressing emerging
issues throughout the contract lifecycle.
Whilst it is not possible at this stage to fully anticipate the nature or extent of future
developments or integration requirements, nor to determine their potential impact on
contract performance, QUB recognises that such changes may arise over the course of
the contract. Accordingly, it is acknowledged that these circumstances may necessitate a
modification of the contract to appropriately address and accommodate any emerging
risks or requirements.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 10 Dec 2025, 16:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelf… ↗

Timeline

13 Nov 2025 → 18 Feb 2026 · 9 dates

Planning notice published343 days ago
13 Nov 2025, 15:49 GMT
Tender notice published343 days ago
13 Nov 2025, 16:17 GMT
Next notice expected341 days ago
14 Nov 2025, 23:59 GMT
Submission deadline316 days ago
10 Dec 2025, 16:00 GMT
Assessment summaries sent304 days ago
22 Dec 2025
Standstill ends288 days ago
6 Jan 2026, 23:59 GMT
Award decision expected by282 days ago
12 Jan 2026, 23:59 GMT
Contract starts272 days ago
23 Jan 2026
Latest notice published246 days ago
18 Feb 2026, 11:31 GMT

Notice history

10 events · 5 releases on Find a Tender · since 13 Nov 2025

Preliminary market engagement notice published
13 Nov 2025, 15:49 GMT
UK2
Tender notice published
13 Nov 2025, 16:17 GMT
UK4
Status changed to active
13 Nov 2025, 16:17 GMT
Procurement method changed
13 Nov 2025, 16:17 GMT
Deadline published: 10 Dec 2025, 16:00 GMT
13 Nov 2025, 16:17 GMT
Tender notice published
21 Nov 2025, 15:53 GMT
UK4
Contract award notice published
22 Dec 2025, 20:15 GMT
UK6
Status changed to complete
22 Dec 2025, 20:15 GMT
Contract signature expected
7 Jan 2026, 23:59 GMT
scheduled
Contract details notice published
18 Feb 2026, 11:31 GMT
UK7

Published amendments (1)

21.11.2025 Please note that changes have been made to the mandatory and desirable technical requirements for this procurement. Suppliers are strongly advised to review the latest clarifications relating to the specification to ensure their submissions align with these updates.

Routine re-releases (5)

2025-11: 2 releases · 13 Nov 2025, 13 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £370,0001 award inc. VAT; no net value published

Bids received 22 from SMEs

Contracts signed 1latest 26 Jan 2026

Awarded to	Value	Date	Status
Sable Systems Europe GmbHSME9 Jan 2026 – 8 Jan 2029 · up to 8 Jan 2036Extensions: option to extend maintenance, software updates/ development, consumables & ancillary items, beyond this period for a further period of up to 10 years or the end of useful life of the equipment.	£370,000 inc. VAT	22 Dec 2025	Awarded

Contracts

250321 - Contract for Supply, delivery and Installation of a Metabolic Monitoring System for Mice · Sable Systems Europe GmbHSME
Signed
26 Jan 2026
Value
£370,000 inc. VAT
Period
26 Jan 2026 – 25 Jan 2029 · up to 25 Jan 2036 with extensions
Status
active
Extensions
Option to extend maintenance, software updates/ development, consumables & ancillary items, beyond this period for a further period of up to 10 years or the end of useful life of the equipment.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-NIC: 101788 University Rd, Belfast, Northern Ireland, BT7 1NNContact email

Bidders & participating suppliers

1 commercial party on the notice

Sable Systems Europe GmbHAwarded supplierGB-PPON: PTWG-8713-NWMM Ostendstrasse 25, Berlin, DE, 12459, DEContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsQUB Tender Portal

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender18 Feb 2026, 11:31 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender22 Dec 2025, 20:15 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Nov 2025, 15:53 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Nov 2025, 16:17 GMT
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender13 Nov 2025, 15:49 GMT