Official UK procurement notice
250210 Contract for Admissions Processing Services
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionThe Admissions and Access team in Queen's University Belfast has identified the need for a Supplier to provide Admissions Processing Services for any in-scope Applicant, who submits an application via the Queen's Application Management System (AMS) or as stipulated within the Admissions Protocols, across all intake periods throughout the year.
Applications from students requiring a University Review will be returned to Queen's for action.
The requirement will mainly be focused upon international applications to the institution, but support may be required during peak periods to provide assistance in domestic applications.
- The authority expects to re-tender this requirement around 2 Oct 2030, 00:59 BST.
CPV: Business development consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: The award criteria for this tender are divided into two main criteria: Technical and Price. • Technical (70%) - Technical criteria is made up of the following sub-criteria: Implementation and Management (25%), Admissions Support Solution (25%), Service Quality and Impact (15%), Responsible Procurement (5%) • Price (30%)
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 2 Oct 2030
- First published
- 2 Oct 2025, 17:40 BST
- Last source update
- 16 Jan 2026, 15:18 GMT
- Award evaluation window
- Submission end – 28 Nov 2025
- Authority reference
250210- FTS notice number
2025/S 000-061926- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a75cFind a Tender
- Risks
Risks that Queen's considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.
How it was run
Official notice- Submission deadline
- 27 Oct 2025, 16:00 GMT
- Clarification deadline
- 20 Oct 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Oct 2025 → 16 Jan 2026 · 8 dates- Tender notice published382 days ago2 Oct 2025, 17:40 BST
- Clarification questions by365 days ago20 Oct 2025, 16:00 BST
- Submission deadline357 days ago27 Oct 2025, 16:00 GMT
- Award decision expected by325 days ago28 Nov 2025, 23:59 GMT
- Assessment summaries sent313 days ago11 Dec 2025
- Contract starts313 days ago11 Dec 2025
- Standstill ends301 days ago22 Dec 2025, 23:59 GMT
- Latest notice published277 days ago16 Jan 2026, 15:18 GMT
Notice history
6 events · 3 releases on Find a Tender · since 2 Oct 2025- Tender notice published2 Oct 2025, 17:40 BSTUK4
- Tender notice published2 Oct 2025, 18:44 BSTUK4
- Contract award notice published11 Dec 2025, 12:43 GMTUK6
- Status changed to complete11 Dec 2025, 12:43 GMT
- Contract signature expected23 Dec 2025, 23:59 GMTscheduled
- Contract details notice published16 Jan 2026, 15:18 GMTUK7
Published amendments (1)
Description of risks to contract performance added
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Uni-Quest LtdSME11 Feb 2026 – 10 Feb 2027 · up to 10 Feb 2031Extensions: Option to extend the contract by up to a further 48 Months which shall be entirely at the discretion of Queen's and shall be subject to satisfactory review of performance. · Options: Option to extend the contract by up to a further 48 Months which shall be entirely at the discretion of Queen's and shall be subject to satisfactory review of performance. | £450,000 | 10 Dec 2025 | Awarded |
Contracts
250210 Contract for Admissions Processing Services · Uni-Quest LtdSME
- Signed
- 7 Jan 2026
- Value
- £450,000
- Period
- 11 Feb 2026 – 10 Feb 2027 · up to 10 Feb 2031 with extensions
- Status
- active
- Extensions
- Option to extend the contract by up to a further 48 Months which shall be entirely at the discretion of Queen's and shall be subject to satisfactory review of performance.
- Options
- The right to additional purchases while the contract is valid. Option to extend the contract by up to a further 48 Months which shall be entirely at the discretion of Queen's and shall be subject to satisfactory review of performance.
3 agreed KPIs: Turnaround Time · Accuracy of Decisions · Processing of Applications
- Turnaround Time
- Accuracy of Decisions
- Processing of Applications
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- UNI-QUEST LTDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents can be accessed via the link provided within this notice.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender