Find a TenderAwardedContract details notice

Published 16 Jun 2025, 15:55 BST

Official UK procurement notice

250135 Supply, delivery, installation and ongoing maintenance of a high accuracy, multifunctional, dual robotic ultrasonic testing platform for the automated, non-destructive inspection of large volume, complex aerospace composite structures.

Official notice

Authority: Queen's University Belfast (Education)

GoodsOpen procedureAbove threshold

Sectors: Industrial machinery (42) Delivery: Northern Ireland (UKN)

Published estimate£1,450,000≈ £290k / year · £1,740,000 inc. VAT · 1 value update

Submissions closed 25 Jul 2025awarded 16 Oct 2025

Awarded to Fill Gesellschaft m.b.H.

Contract term 5 yrsends 1 Sept 2030 · up to 1 Sept 2040 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Contract for supply, delivery, installation and ongoing maintenance of a high accuracy, multifunctional, dual robotic ultrasonic testing platform for the automated, non-destructive inspection of large volume, complex aerospace composite structures

CPV: Industrial robots

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrsPublished value£1,450,000

Contract period: 1 Sept 2025 – 1 Sept 2030 (5 yrs) · up to 1 Sept 2040 with extensionsValue: £1,450,000 exc. VAT · £1,740,000 inc. VAT

Extensions: options to extend for the provision of maintenance, consumables and ancillaries up to 10 years or the end of useful life of the equipment.

42997300 Industrial robots

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Full details of the award criteria and weightings are contained within the tender response pack. The award criteria includes Mandatory Technical Requirements, Desirable requirements, Project Methodology, Support Services, Sustainable Procurement, Qualitative Requirements, Extended Warranty and Price

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 16 Jun 2025, 15:55 BST
Last source update: 25 Nov 2025, 10:12 GMT
Award evaluation window: Submission end – 20 Aug 2025
Authority reference: 250135
FTS notice number: 2025/S 000-033184
Latest notice: Contract details notice (UK7)
Classification (CPV): Industrial robots
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-054989 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 25 Jul 2025, 16:00 BST
Clarification deadline: 21 Jul 2025, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelf… ↗

Suppliers wishing to express an interest in this tender must register at this address and download the documentation

Timeline

16 Jun 2025 → 25 Nov 2025 · 10 dates

Planning notice published
16 Jun 2025, 15:55 BST
Tender notice published
18 Jun 2025, 10:37 BST
Next notice expected
19 Jun 2025, 00:59 BST
Clarification questions by
21 Jul 2025, 16:00 BST
Submission deadline
25 Jul 2025, 16:00 BST
Award decision expected by
20 Aug 2025, 23:59 BST
Contract starts
1 Sept 2025, 00:00 BST
Assessment summaries sent378 days ago
16 Oct 2025, 00:00 BST
Standstill ends366 days ago
27 Oct 2025, 23:59 GMT
Latest notice published337 days ago
25 Nov 2025, 10:12 GMT

Notice history

15 events · 7 releases on Find a Tender · since 16 Jun 2025

Preliminary market engagement notice published
16 Jun 2025, 15:55 BST
UK2
Tender notice published
18 Jun 2025, 10:37 BST
UK4
Published value published: £1,450,000
18 Jun 2025, 10:37 BST
Status changed to active
18 Jun 2025, 10:37 BST
Procurement method changed
18 Jun 2025, 10:37 BST
Deadline published: 15 Jul 2025, 17:00 BST
18 Jun 2025, 10:37 BST
Tender notice published
27 Jun 2025, 15:22 BST
UK4
Tender notice published
2 Jul 2025, 10:15 BST
UK4
Deadline moved to 15 Jul 2025, 16:00 BST
2 Jul 2025, 10:15 BST
+0 days · was 15 Jul 2025, 17:00 BST
Tender notice published
15 Jul 2025, 14:12 BST
UK4
Deadline moved to 25 Jul 2025, 16:00 BST
15 Jul 2025, 14:12 BST
+10 days · was 15 Jul 2025, 16:00 BST
Contract award notice published
16 Oct 2025, 15:24 BST
UK6
Status changed to complete
16 Oct 2025, 15:24 BST
Contract signature expected
17 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
25 Nov 2025, 10:12 GMT
UK7

Published amendments (2)

The time of the tender submission deadline has been corrected to 16:00

The deadline for receipt of tenders has been extended to 25/07/2025 at 16:00.

Routine re-releases (7)

2025-07: 1 release · 2 Jul 2025
2025-06: 3 releases · 16 Jun 2025, 27 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £2,839,6101 award inc. VAT; no net value published

Bids received 1

Contracts signed 1latest 25 Nov 2025

Awarded to	Value	Date	Status
Fill Gesellschaft m.b.H.18 Nov 2025 – 17 Nov 2030 · up to 17 Nov 2040Extensions: options to extend for the provision of maintenance, consumables and ancillaries for up to 10 years or the end of useful life of the equipment. · Options: The right to additional purchases while the contract is valid. Options to extend for a period of 10 years or the end of the useful life of the equipment The maximum budget for this project was set at £1.740 million (incl VAT)This incorporates the costs for equipment, 12 months warranty, delivery, installation and training. The published estimated total contract value is £2,839,610.40 (incl VAT). This incorporates the costs for equipment, warranty, delivery, installation and training in addition to estimated potential costs for maintenance, accessories, consumables, and system upgrade options, as set out in the associated tender documents, subject to future funding.	£2,839,610 inc. VAT	16 Oct 2025	Awarded

Contracts

Contract 1 · Fill Gesellschaft m.b.H.
Signed
25 Nov 2025
Value
£2,839,610 inc. VAT
Period
25 Nov 2025 – 24 Nov 2030 · up to 24 Nov 2040 with extensions
Status
active
Extensions
options to extend for the provision of maintenance, consumables and ancillaries for up to 10 years or the end of useful life of the equipment.
Options
The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. Options to extend for a period of 10 years or the end of the useful life of the equipment The maximum budget for this project was set at £1.740 million (incl VAT)This incorporates the costs for equipment, 12 months warranty, delivery, installation and training. The published estimated total contract value is £2,839,610.40 (incl VAT). This incorporates the costs for equipment, warranty, delivery, installation and training in addition to estimated potential costs for maintenance, accessories, consumables, and system upgrade options, as set out in the associated tender documents, subject to future funding.
No agreed KPIs: Not required to publish as total contract value is below £5.0m

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 2 at stage one	0	0	—

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-NIC: 101788 · GB-PPON: PMQQ-8477-XTZM University Rd, Belfast, Northern Ireland, BT7 1NNContact email

Bidders & participating suppliers

1 commercial party on the notice

Fill Gesellschaft m.b.H.Awarded supplierGB-PPON: PDCJ-3834-BRJZ Fillstraße 1, Gurten, AT, 4942, ATContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsSuppliers wishing to express an interest and participate in this tender must register at this address and download the documentation

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender25 Nov 2025, 10:12 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Oct 2025, 15:24 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 Jul 2025, 14:12 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Jul 2025, 10:15 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Jun 2025, 15:22 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender18 Jun 2025, 10:37 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender16 Jun 2025, 15:55 BST