Official UK procurement notice
250075 - Contract for supply, Delivery, Installation, commissioning and Maintenance of an In vivo Optical Imaging System
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionThe imaging equipment in the Biological Services Unit (BSU) is no longer fit for purpose.
Therefore, the department requires to purchase an In Vivo Optical Imaging System.
The equipment will serve multiple users, open to anyone with permissions to conduct such regulated work and support for multi-spectral luminescence/fluorescence imaging capability at QUB.
In vivo imaging is leading edge in animal research, aligning with commitment to 3Rs and QUB priorities in delivering research excellence.
- Please note: - The execution of this tender & contract will be solely dependent on grant funding being received, which is estimated to be confirmed in November 2025.
- No award will be made, or orders issued until the grant funding has been confirmed. If grant funding is not secured, the market will be notified, and this procurement exercise will be stood down.
CPV: Laboratory, optical and precision equipments (excl. glasses) · Specialist optical instruments
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£849,475
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Mandatory Requirements – Pass/Fail Desirable Technical Requirements – 10% Qualitative Requirements – 25% Sustainable Procurement – 10% Price – 55%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 9 Oct 2025, 09:59 BST
- Last source update
- 15 Jan 2026, 16:03 GMT
- Award evaluation window
- Submission end – 15 Dec 2025
- Authority reference
250075- FTS notice number
2025/S 000-063961- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ab41Find a Tender- Contract terms summary
30 days after delivery on receipt of a valid and undisputed invoice.
- Risks
The contracting authority recognises that certain risks associated with the procurement and operation of an In Vivo Optical Imaging System are not fully quantifiable at the time of tender. These ‘known unknowns’ include, but are not limited to, technology evolution, integration challenges, supply chain disruptions, software lifecycle changes, increased value or scope due to demand requirements, regulatory shifts, data security concerns and operational continuity risks. Suppliers are expected to identify any foreseeable risks, propose mitigation strategies, and demonstrate flexibility in addressing emerging issues throughout the contract lifecycle. Whilst it is not possible at this stage to fully anticipate the nature or extent of future requirements, nor to determine their potential impact on contract performance, QUB recognises that such changes may arise over the course of the contract. Accordingly, it is acknowledged that these circumstances may necessitate a modification of the contract to appropriately address and accommodate any emerging risks or requirements.
How it was run
Official notice- Submission deadline
- 7 Nov 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 Oct 2025 → 15 Jan 2026 · 9 dates- Planning notice published378 days ago9 Oct 2025, 09:59 BST
- Tender notice published377 days ago10 Oct 2025, 07:26 BST
- Next notice expected376 days ago10 Oct 2025, 23:59 BST
- Submission deadline349 days ago7 Nov 2025, 16:00 GMT
- Award decision expected by310 days ago15 Dec 2025, 23:59 GMT
- Contract starts306 days ago20 Dec 2025
- Assessment summaries sent304 days ago22 Dec 2025
- Standstill ends288 days ago6 Jan 2026, 23:59 GMT
- Latest notice published280 days ago15 Jan 2026, 16:03 GMT
Notice history
9 events · 4 releases on Find a Tender · since 9 Oct 2025- Preliminary market engagement notice published9 Oct 2025, 09:59 BSTUK2
- Tender notice published10 Oct 2025, 07:26 BSTUK4
- Status changed to active10 Oct 2025, 07:26 BST
- Procurement method changed10 Oct 2025, 07:26 BST
- Deadline published: 7 Nov 2025, 16:00 GMT10 Oct 2025, 07:26 BST
- Contract award notice published22 Dec 2025, 18:40 GMTUK6
- Status changed to complete22 Dec 2025, 18:40 GMT
- Contract signature expected7 Jan 2026, 23:59 GMTscheduled
- Contract details notice published15 Jan 2026, 16:03 GMTUK7
Routine re-releases (4)
- 2025-10: 1 release · 9 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Revvity (UK) Ltd.9 Jan 2026 – 8 Jan 2031 · up to 8 Jan 2036Extensions: With an option to extend maintenance, software updates/ development and consumables, beyond this period for a further period of up to 10 years or the end of useful life of the equipment | £849,475 inc. VAT | 22 Dec 2025 | Awarded |
Contracts
250075 - Contract for supply, Delivery, Installation, commissioning and Maintenance of an In vivo Optical Imaging System · Revvity (UK) Ltd.
- Signed
- 7 Jan 2026
- Value
- £849,475 inc. VAT
- Period
- 9 Jan 2026 – 8 Jan 2031 · up to 8 Jan 2036 with extensions
- Status
- active
- Extensions
- With an option to extend maintenance, software updates/ development and consumables, beyond this period for a further period of up to 10 years or the end of useful life of the equipment
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Revvity UK LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents for Contract for supply, Delivery, Installation, commissioning and Maintenance of an In vivo Optical Imaging System can be accessed free of charge through https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender