Find a TenderAwarded without competition

Published 27 Jun 2025, 10:47 BST

Official UK procurement notice

2425-44-DTS-AT Student Records System (SITS)

Official notice

Authority: Sheffield Hallam University (Education)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE32)

Awarded value£2,505,780published contract · exc. VAT

Awarded 26 Jun 2025no call for competition

Awarded to Tribal Education Limited

What is being bought

Published requirement description

Sheffield Hallam University needs to purchase a student Records Management System (SITS).

This is a critical system for the University supporting its core operations.

CPV: Data services · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1The University requires a long-term contract for a modern, standardised student…Awarded

The University requires a long-term contract for a modern, standardised student records management solution to replace its current highly customised and outdated implementation of SITS.

To meet this need, a 5-year contract will be awarded to Tribal for the provision of SITS under the Higher Education Full Service (HEFS) licensing model. This contract will be procured via the APUC/UCISA Framework Agreement, which provides a standardised costing model based on HESA student numbers.

The agreement aligns with the University's Operational Improvement Programme and supports the adoption of standard SITS functionality in line with sector-wide developments.

Delivery: Yorkshire & Humber · Sheffield

Extensions: The contract is for 5 years with the option to extend for a further 2 years

72300000 Data services

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Jun 2025, 10:47 BST
Last source update: 27 Jun 2025, 10:47 BST
Authority reference: 2425-44-DTS-AT
FTS notice number: 2025/S 000-035657
Classification (CPV): Data servicesIT services: consulting, software development, Internet and support
Delivery area: Yorkshire & Humber (UKE32)
Official registry OCID: ocds-h6vhtk-0554cf Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This contract has been awarded via a direct call off through the AUPC Framework for Student Information Management Systems and Associated Services (ITS1050 AP)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £2,505,7801 contract exc. VAT

Bids received 1

Contracts signed 1latest 26 Jun 2025

Awarded to	Value	Date	Status
Tribal Education Limited	£2,505,780 †	—	Awarded

Contracts

Contract 035657-2025-1 · Tribal Education Limited
Signed
26 Jun 2025
Value
£2,505,780
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Sheffield Hallam University

Contracting authorityEducationBody governed by public lawEducation GB-UKPRN: 10005790 City Campus, Sheffield, Yorkshire & Humber, S11WBContact email

Bidders & participating suppliers

1 commercial party on the notice

Tribal Education LimitedAwarded supplierGB-COH: 4163300 Sheffield, Yorkshire & Humber

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.