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Official procurement procedure

2425-44-DTS-AT Student Records System (SITS)

Data services
IT services: consulting
software development
+1 more
Yorkshire & Humber (UKE32)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Sheffield Hallam University: "2425-44-DTS-AT Student Records System (SITS)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySheffield Hallam UniversityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Sheffield Hallam University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Sheffield Hallam University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.7Bids / Report
59.7% of reports have one bid
Supplier ConcentrationModerate Concentration
KITLOCKER.COM LIMITEDTop vendor: 45.2% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 89 active published awards; 62 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
KITLOCKER.COM LIMITED1 win£290,602
JISC SERVICES LIMITED1 win£148,491
Digital Energy Group Limited1 win£116,640
APOGEE CORPORATION LIMITED1 win£56,678
COUNTER CONTEXT LIMITED1 win£15,520
Procedure terms
Contracting AuthoritySheffield Hallam University
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published27 Jun 2025, 10:47 BST
Last source update27 Jun 2025, 10:47 BST
Recurring procurementNot published
ClassificationData services, IT services: consulting, software development, Internet and support
Delivery area
Yorkshire & Humber (UKE32)
OCIDocds-h6vhtk-0554cf
What is being bought
Sheffield Hallam University needs to purchase a student Records Management System (SITS). This is a critical system for the University supporting its core operations.
What changed
From the official release history
  1. Status changed to complete
    27 Jun 2025, 10:47 BST
  2. Official notice release published
    27 Jun 2025, 10:47 BST
  3. Buyer information updated
    27 Jun 2025, 10:47 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The University requires a long-term contract for a modern, standardised student records management solution to replace its current highly customised and outdated implementation of SITS. To meet this need, a 5-year contract will be awarded to Tribal for the provision of SITS under the Higher Education Full Service (HEFS) licensing model. This contract will be procured via the APUC/UCISA Framework Agreement, which provides a standardised costing model based on HESA student numbers. The agreement aligns with the University's Operational Improvement Programme and supports the adoption of standard SITS functionality in line with sector-wide developments.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    27 Jun 2025, 10:47 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 26 Jun 2025, 00:00 BST · £2,505,780
Commercial outcome and competition
Awards
Tribal Education Limited
Not published · Not published · active
Contracts
Contract
£2,505,780 · signed 26 Jun 2025, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Sheffield Hallam University

Contracting authority GB-UKPRN-10005790
View buyer profile

  • Sheffield Hallam University
    buyer

    GB-UKPRN: 10005790
    City Campus, Sheffield, UKE32, S11WB
    strategicprocurement@shu.ac.uk

  • Sheffield Hallam University
    reviewBody

    Sheffield

  • Tribal Education Limited
    supplier

    GB-COH: 4163300
    Sheffield, UKE32
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis contract has been awarded via a direct call off through the AUPC Framework for Student Information Management Systems and Associated Services (ITS1050 AP)