Official UK procurement notice
2324-03-SPCC-JB Occupational Health Service for Applicants and Students
Authority: Sheffield Hallam University (Education)
Sectors: Health & Social Care (85) Delivery: Yorkshire & Humber (UKE32)
Published estimate£2,666,667exc. VAT2.1% above published estimate
Submissions closed 31 Oct 2023awarded 6 Feb 2024
Awarded to Sheffield Teaching Hospitals NHS Foundation Trust
What is being bought
Published requirement descriptionThe University has awarded a contract to an Occupational Health Service (OHS) supplier to assess the health of applicants/students. The OHS will be required to
- ensure that all applicants/students on regulated courses (teacher education, health and social care courses) meet the standards of health required by professional and statutory bodies, including provision of an immunisation service.
- undertake the health clearance for applicants on regulated courses within a timeframe aligned to the commencement of their course.
- provide relevant immunisations for applicants/students on relevant regulated courses within a timeframe aligned to the commencement of placement activity.
- provide medical opinion on the ability of any student to independently engage in managing their own health conditions whilst engaging with all aspects of their course of studying, including attendance at university and their attendance on placement where relevant.
- provide health screening and immunisation service for [PhD] students on an ad hoc basis
CPV: Health services · Miscellaneous health services
The lotProcurement structure
single lot · value publishedLot #1The aims of this tender exercise were as followsAwardedRenewalPublished value£2,666,667
The aims of this tender exercise were as follows.
- To select an OH Service who develops an understanding of the University aims, tasks and risk, the working environment, culture and individual requirements of the University. It will also be necessary to develop strong relationships with University staff to enable a clear understanding of needs.
- To have an OH service with professional, highly qualified and capable staff to provide medically accurate and timely communication and information to all key stakeholders.
- To have an efficient OH service for applicants/students to engage in the assessment of their suitability in a timely, efficient and transparent process. This includes the provision of an online portal (Supplier Portal) through which the online elements of the OH service are provided (see Appendix 2 for details of the Supplier Portal requirements) and automated systems and processes in order to minimise University staff intervention and reduce lack of attendance at clinics (DNAs).
- To have a proactive OH service who monitors the health clearance process and vaccination clearance in line with course and placement commencement dates.
- To select an OH service who provides management information and monitors key performance indicators to inform decision making and strategic development.
- To work with an OH service to develop: accessibility of data, interconnectivity and automated transfers to and from University systems in order to minimise manual input of data which has the potential for human error.
- To select an OH service who is committed to continual improvement of processes in order to deliver an efficient service to applicants/students.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (13)
- Health Screening: 2%
- Student Clearence: 9%
- Fulfilling our requirements: 7%
- Improvements building on previous experience/knowledge: 5%
- Online system: 7%
- Continuous improvement: 2%
- Transition and Implementation: 2.5%
- End of contract and transfer of data: 2.5%
- KPIs/SLAs: 2.5%
- Complains procedures: 2%
- Clinics: 7%
- Unforeseen circumstances: 5%
- price: 40%
Published award criteria (13)
- Health Screening: 2%
- Student Clearence: 9%
- Fulfilling our requirements: 7%
- Improvements building on previous experience/knowledge: 5%
- Online system: 7%
- Continuous improvement: 2%
- Transition and Implementation: 2.5%
- End of contract and transfer of data: 2.5%
- KPIs/SLAs: 2.5%
- Complains procedures: 2%
- Clinics: 7%
- Unforeseen circumstances: 5%
- Price: 40%
Conditions of participation2
- Suitability
This information can be found within the tender documents.
- Economic & financial standing
This information can be found within the tender documents.
What this means for your bid
- Price carries 40 of 93.5 points: a 10% discount moves about 4 points. Quality carries 53.5 of 93.5: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 29 Sept 2023, 14:20 BST
- Last source update
- 4 Mar 2024, 16:37 GMT
- Award evaluation window
- 31 Oct 2023 – …
- Authority reference
2324-03-SPCC-JB- FTS notice number
2024/S 000-006895- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0406b2Find a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 31 Oct 2023, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 31 Oct 2023, 11:05 GMT
Detailed submission instructions & authority contactsFrom official release
Timeline
31 Oct 2023 → 4 Mar 2024 · 3 dates- Submission deadline31 Oct 2023, 11:00 GMT
- Bids opened31 Oct 2023, 11:05 GMT
- Notice published4 Mar 2024, 16:37 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Mar 2024, 16:37 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £2,723,4401 contract exc. VAT
Bids received 6
Contracts signed 1latest 6 Feb 2024
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sheffield Teaching Hospitals NHS Foundation Trust | £2,723,440 † | — | Awarded |
Contracts
Contract 006895-2024-1 · Sheffield Teaching Hospitals NHS Foundation Trust
- Signed
- 6 Feb 2024
- Value
- £2,723,440
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Sheffield Teaching Hospitals NHS Foundation TrustAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria