212 Business-Grade Laptops SJD

The Sir John Brunner Foundation (the "Foundation"), acting on behalf of Sir John Deane's Sixth Form College, is seeking a supplier for the provision of approximately 212 business-grade laptops and associated services.

The requirement forms part of a planned refresh of the College's end-user computing estate to ensure a reliable, secure and standardised device platform suitable for teaching, professional services and operational use.

The contract will include:

Supply of new, business-grade laptops meeting the minimum technical specification set out in the accompanying document;

Standardisation across a limited number of device types, with quantities subject to adjustment based on pricing and value for money;

A minimum three-year manufacturer warranty, with options for extended warranty and accidental damage cover;

Delivery to site, including provision of an electronic asset register containing serial numbers, warranty details and device identifiers;

Optional services including Microsoft Autopilot registration, Intune-ready provisioning, and asset tagging;

Associated accessories and peripherals where specified as optional items.

Devices must be compatible with Microsoft 365 services and enterprise device management tools, including Microsoft Intune, Microsoft Defender for Endpoint, BitLocker and Windows 11.

The Foundation requires solutions that minimise support overheads through standardisation, deliver reliable performance for intensive daily use, and offer appropriate levels of warranty, repairability and parts availability throughout the expected lifecycle of the devices.

Full details of the mandatory and preferred technical requirements are provided in the accompanying specification document. Suppliers must demonstrate compliance with all mandatory requirements.

Delivery and Support Expectations

The supplier will be required to:

Provide a clear delivery plan, including lead times, stock availability and any supply chain dependencies;

Supply all devices with appropriate packaging and documentation, including serial-number tracking;

Identify and manage any supply chain risks and provide mitigation measures;

Provide clear warranty and support arrangements, including repair processes, escalation routes and parts availability;

Ensure that all devices are new, genuine UK channel stock and meet applicable UK regulatory requirements.

Pricing and Commercial Approach

Pricing must be transparent and include all manufacturer discounts, deal registration discounts, special bid pricing arrangements and any other price reductions applied to the proposal. Suppliers must clearly identify any assumptions, volume discounts, rebates or pricing support received from manufacturers.

Future Leasing Requirement

The Foundation intends to undertake a separate subsequent procurement exercise for the provision of an operating lease to support the acquisition of the equipment.

The successful supplier must therefore be willing to:

Work with a finance provider selected by the Foundation following this subsequent procurement;

Provide all reasonable information required to support lease structuring, including pricing breakdowns, asset details and delivery profiles;

Support a purchase structure in which title to the equipment may pass through, or be held by, a third-party finance provider;

Cooperate with the Foundation and its appointed finance provider to enable a smooth transition from purchase to leasing arrangement.

No exclusivity is offered to any finance provider, and suppliers must not make their proposal conditional upon the use of a specific financing partner.

Submission Approach

Tender responses must be submitted via the Microsoft Form provided. Suppliers must ensure that all responses align with the accompanying specification and pricing information.

The procurement and any resulting contract will be subject to the Conditions of Contract set out in the attached document. By submitting a tender response, suppliers confirm their acceptance of these terms.