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Published 20 Jul 2021, 15:11 BST

Official UK procurement notice

21/006 Electoral Printing and Mailing Services 2022 - 2026

Official notice

Authority: Tamworth Borough Council (Local council)

3 lotsGoodsOpen procedureSME suitable
Sectors: Printed matter and related products (22) Delivery: West Midlands (UKG24)
Published estimate£260,000total for 3 lots
Submissions closed 20 Aug 2021awarded 2 Mar 2022
Awarded to Print for Business Ltd T/A PRINT.UK.COM3 awards

What is being bought3 lots · detail below

Published requirement description

Tamworth Borough Council uses the Xpress software system for electoral services and now requires a rapid and cost-effective provision of printing and mailing services to meet strict deadlines for the production of electoral registers and to run efficient and timely elections. This ITT is divided into three Lots for the provision of the aforementioned Services. Tenderers may bid for all or individual Lots as follows:Lot 1: Annual Canvass 2022 to 2026 and Associated DocumentsLot 2: Poll cards 2022 to 2026 Lot 3: Ballot papers and Postal Vote Packs (one piece mailer) 2022 to 2026

CPV: Electoral forms

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£260,000 together)
Lot #1Annual Canvass 2022 - 2026 & Associated DocumentsAwardedPublished value£140,000

The canvass process commences in the month of July each year and the contractor will produce the prints in line with the requirements contained in the Electoral Commission Guidance.

Delivery: West Midlands · Tamworth
Extensions: There shall be an option to extend the contract for a further 2 year period from 31st December 2026Variant bids: not allowed
22821000 Electoral forms
Lot #2Poll Cards 2022 to 2026AwardedPublished value£20,000

The printing and supply of election and referendum poll cards for the term of the contract.

Delivery: West Midlands · Tamworth
Extensions: There shall be an option to extend the contract for a further 2 year period from 31st December 2026Variant bids: not allowed
22821000 Electoral forms
Lot #3Ballot Papers & Postal Vote PacksAwardedPublished value£100,000

The printing and supply of ballot papers and postal vote packs for the term of the contract.

Delivery: West Midlands
Extensions: There shall be an option to extend the contract for a further 2 year period from 31st December 2026Variant bids: not allowed
22821000 Electoral forms

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jul 2021, 15:11 BST
Last source update
2 Mar 2022, 13:57 GMT
Award evaluation window
20 Aug 2021 – …
Authority reference
21/006
FTS notice number
2022/S 000-005715
Classification (CPV)
Electoral forms
Delivery area
West Midlands (UKG24)
Official registry OCID
ocds-h6vhtk-02ca2e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

All services must be programmed by the Contractor as per the statutory timescales laid down in electoral law.

Publisher note: All three Contracts have an option to be extended for two further periods of one year upon completion of the initial term of five years.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
20 Aug 2021, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
20 Aug 2021, 14:30 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/tamworthbc ↗

Timeline

20 Aug 2021 → 2 Mar 2022 · 3 dates
  1. Submission deadline
    20 Aug 2021, 14:00 BST
  2. Bids opened
    20 Aug 2021, 14:30 BST
  3. Notice published
    2 Mar 2022, 13:57 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Mar 2022, 13:57 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £144,6303 contracts exc. VAT
Bids received 179 from SMEs
Contracts signed 3latest 2 Mar 2022
Awarded toValueDateStatus
Lot 1 · Annual Canvass 2022 - 2026 & Associated Documents1 award
Print for Business Ltd T/A PRINT.UK.COMAnnual Canvass 2022 to 2026 and Associated Documents£20,132 †—Awarded
Lot 2 · Poll Cards 2022 to 20261 award
Print for Business Ltd T/A PRINT.UK.COM£26,127 †—Awarded
Lot 3 · Ballot Papers & Postal Vote Packs1 award
Print for Business Ltd T/A PRINT.UK.COMBallot Papers and Postal Vote Packs (One-Piece Mailer) 2022 to 2026£98,371 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Annual Canvass 2022 - 2026 & Associated Documents6bids · 6 electronic3——
2 · Poll Cards 2022 to 20266bids · 6 electronic3——
3 · Ballot Papers & Postal Vote Packs5bids · 5 electronic3——

Contracting authority & participating public bodies

Tamworth Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Marmion House Lichfield St , Tamworth Staffs, West Midlands, B79 7BZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria