Find a TenderClosedTender notice
Published 22 May 2025, 15:32 BST

Official UK procurement notice

1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board

Official notice

Authority: NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board (Central government)·On behalf of: NHS Arden and Greater East Midlands Commissioning Support Unit

ServicesBelow threshold - open competitionBelow thresholdReserved: K02000001
Sectors: Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£60,000≈ £60k / year · £72,000 inc. VAT
Submissions closed 17 Jun 2025
Contract term 1 yrends 30 Jun 2026 · up to 30 Jun 2027 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

The Provision of GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board We would like to invite you to bid for the full Information Governance (IG) and Data Protection Officer (DPO) service provision within most of the General Practices (GPs) (approx. 80 practices) that we have across the Bedfordshire, Luton and Milton Keynes region. We have previously worked with external providers for a DPO service based on the below requirements. Support with the completion of the GP practices DSP Toolkit e.g. evidence and assertions A Dedicated helpdesk facility for all Information Governance queries Act as Organisations DPO (art 37 GDPR requirement) GDPR compliance planning Production, management and assurance for all practices in connection with required Information Governance policies, processes, procedures, templates and patient information to comply with GDPR, DPA2018 and the DSPT toolkit requirements Support to GP practices with the preparation, completion, review and sign off of DPIA’s e.g. and Data Sharing Agreements as required. Produce and complete relevant contractual documentation – e.g. Data Processing Agreements Production of Privacy Notice Templates and updates as required Bi-Monthly IG update bulletin email (remotely) Attend National GP DPO webinars, Regional & Local IG/Data Protection meetings as required and meetings on behalf of the practices and advise accordingly re updates/information To register your interest, please follow the link below, and search for the project reference as detailed: health-family.force.com/s/Welcome ↗ Project Reference: C363507 Project Name: 1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes ICB.

CPV: Legal advisory and information services

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrPublished value£60,000
Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2027 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT
Extensions: The contract includes an option to extend for an additional 12 months, subject to agreement by both parties. · Option to extend for a further year
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    n/a

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Financial: 30%
Published award criteria (2)
  • Technical: Bidders will be evaluated on the robustness of their proposed service delivery model, approach, reporting, experience and ability to meet the specification requirements.
  • Financial: The Price submissions will be evaluated based on the total cost submitted. The lowest price will receive the highest score, with other bids scored proportionately. The lowest compliant tender will be awarded the full 30.00%. All other prices will be scored using the formula: (A / B) x 30, where A = price of the lowest compliant tender, and B = the price of the tender being evaluated. Example: Supplier A – £400.00 → 30.00% Supplier B – £450.00 → (400/450)*30 = 26.66% Supplier C – £500.00 → (400/500)*30 = 24.00%
Conditions of participation1
  • Condition of participation

    n/a

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 May 2025, 15:32 BST
Last source update
22 May 2025, 15:32 BST
FTS notice number
2025/S 000-025122
Latest notice
Tender notice (UK4)
Classification (CPV)
Legal advisory and information services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-051ea4 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission not allowed
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
17 Jun 2025, 17:00 BST
Clarification deadline
17 Jun 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

To register your interest, please follow the link below, and search for the project reference as detailed: health-family.force.com/s/Welcome ↗ Project Reference: C363507 Project Name: 1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes ICB.

Timeline

22 May 2025 → 1 Jul 2025 · 4 dates
  1. Tender notice published
    22 May 2025, 15:32 BST
  2. Clarification questions by
    17 Jun 2025, 17:00 BST
  3. Submission deadline
    17 Jun 2025, 17:00 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    22 May 2025, 15:32 BST
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board

Contracting authorityPublic authority - central government GB-PPON: PGZZ-7781-GJXG 3rd Floor, Arndale House, The Mall, Luton, East of England, LU1 2LJContact name, email

Other public bodies

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender