Official UK procurement notice
18/0833 Ad Hoc Buses Coaches and Taxis Services
Authority: Moray Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionFramework Agreement for Ad Hoc Coach, Bus and Taxi hire.
Lot 1 - Coach Hire
Moray Council has a variety of requirements in relation to ad hoc bus and coach hire which will include trips from nursery, primary and secondary schools in Moray to various locations both in and out of Moray, community service centre excursions and any other ad hoc non contracted coach journey required by the Council.
Lot 2 - Taxi Hire
Moray Council has a variety of requirements in relation to ad hoc taxi procurement which will include a range of clients who need to be transported, often at short notice, from their location to a different address. These requirements are often outside normal office hours.
- Recurrence: 2027
CPV: Buses and coaches · Hire of buses and coaches with driver · Hire of passenger transport vehicles with driver · Taxi services
How this framework works
From the published notice- Places
- up to 30 suppliers · 9 bids on the busiest of 2 lots (0.3 per place) · 13 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Coach HireAwardedRenewal
Lot 1 - Coach Hire
Moray Council has a variety of requirements in relation to ad hoc bus and coach hire which will include trips from nursery, primary and secondary schools in Moray to various locations both in and out of Moray, community service centre excursions and any other ad hoc non contracted coach journey required by the Council.
Lot #2Taxi HireAwardedRenewal
Lot 2 - Taxi Hire
Moray Council has a variety of requirements in relation to ad hoc taxi procurement which will include a range of clients who need to be transported, often at short notice, from their location to a different address. These requirements are often outside normal office hours.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 20%
- Cost: 80%
Published award criteria (2)
- Quality: 20%
- Cost: 80%
- Economic & financial standing
The bidder is required to confirm that (to the best of their knowledge) there are no material post balance sheet events or other business issues arising since the date of the last audited financial statements that materially impact the economic and financial standing of the economic operator.
Where the operator is not able to make such a conformation, full details of the relevant events shall be provided along with an explanation of the expected impact on the bidders economic and financial standing.
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer's (Compulsory) Liability: 5M GBP
Public Liability: 5M GBP
Minimum: Bidders will be required to provide examples of works carried out in the past three years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notic… - Technical & professional ability
Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
Minimum: Lot 1 - Operators Licence Lot 2 - Hackney Licence
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “18/0833 Ad Hoc Buses Coaches and Taxis Services” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2027
- First published
- 22 Feb 2023, 11:36 GMT
- Last source update
- 31 Jul 2023, 15:54 BST
- Award evaluation window
- 30 May 2023 – …
- Authority reference
18/0833- FTS notice number
2023/S 000-022216- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a76aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:
- a completed copy of the Bidder ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions.
Publisher note: Exclusion Grounds Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The Moray Council are an associate partner in the Supplier Development Programme http://www.sdpscotland.co.uk/home.aspx which provides a range of specialist business support activities including the provision of advice, information and training support including webinars with the aim of assisting businesses to become more capable of accessing and competing for public sector contracts. (SC Ref:739718)
How it was run
Official notice- Appointment period ends
- 30 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 30 May 2023, 12:00 BST
Timeline
3 Apr 2023 → 31 Jul 2023 · 4 dates- Next notice expected3 Apr 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown30 May 2023, 12:00 BST
- Bids opened30 May 2023, 12:00 BST
- Notice published31 Jul 2023, 15:54 BST
Notice history
5 events · 3 releases on Find a Tender · since 25 Apr 2023- Published value updated to £4,000,00025 Apr 2023, 15:57 BSTwas £3,000,000
- Status changed to active25 Apr 2023, 15:57 BST
- Procurement method changed25 Apr 2023, 15:57 BST
- Deadline published: 30 May 2023, 12:00 BST25 Apr 2023, 15:57 BST
- Status changed to complete31 Jul 2023, 15:54 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £4,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Coach Hire
- Signed
- 25 Jul 2023
- Value
- ceiling above
- Status
- active
Taxi Hire
- Signed
- 25 Jul 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Coach Hire | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 2 · Taxi Hire | 9bids · 9 electronic · 9 from abroad | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Elgin Sheriff CourtReview body
Framework contractors & participating bidders
13 commercial parties on the notice- A2B CABSFramework contractor
- ACE TAXISFramework contractor
- C U There TaxisFramework contractor
- CRM facilitators elgin ltdFramework contractor
- DEVERON COACHES LIMITEDFramework contractor
- KINEIL COACHES LTDFramework contractor
- Maynes Coaches LtdFramework contractor
- Portknockie Contract HireFramework contractor
- RS CoachesFramework contractor
- Ritchie contract hireFramework contractor
Show 3 more suppliers
- SHEARER OF HUNTLY LTDFramework contractor
- Scotty’s Taxi’sFramework contractor
- spot on cabsFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.