1356- Karibu- Provision of Estates Services

• How the procedure runs: Karibu Community Homes is seeking delivery partners to provide reliable and high-quality Estates Services across its housing stock. The contract will run for an initial five-year term, with an estimated annual value of c. £500,000. There are then a further 3 x 5 year optional extension taking the maximum contract term to 20 years. The opportunity is divided into two lots: Lot 1 – Grounds Maintenance: Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care in communal areas. Lot 2 – Communal Cleaning: Delivery of cleaning services in communal areas across Karibu’s properties, maintaining consistent hygiene and presentation standards. Bidders may tender for one or both lots. Each lot will be evaluated separately, and Karibu Community Homes may award one or both lots to the same bidder where this provides best value for money and operational efficiency. This procurement is being conducted under the Competitive Flexible Procedure. The current stage is the Conditions of Participation Stage (CoPS), which focuses on compliance and demonstrable capability. Shortlisted bidders will be invited to the Final Tender Stage (FTS), where full technical proposals and pricing will be assessed prior to contract award. Bidders should note that although the notice only permits you to bid for and win one lot, you may bid for both and be awarded both should you rank 1st on both lots. This is an error with FTS' system that forces you to enter a number fewer than the total number of lots.
• No preliminary market engagement: Karibu Community Homes were satisfied that there would be sufficient interest within the market to negate the requirement to conduct preliminary market engagement. This was also coupled with a lack of time and capacity to conduct market engagement.

CPV: Building-cleaning services · Cleaning services · Graffiti removal services · Grounds maintenance services · Ice-clearing services · Litter collection services · Parks maintenance services · Pest-control services · Planting and maintenance services of green areas · Refuse and waste related services · Snow-clearing services · Sports fields maintenance services · +3 more

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Closed

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

10 Sept 2025, 17:00 BST

Last source update

10 Sept 2025, 17:00 BST

Award evaluation window

Submission end – 27 Jan 2026

Authority reference

1356

FTS notice number

2025/S 000-055580

Latest notice

Tender notice (UK4)

Classification (CPV)

Building-cleaning servicesCleaning servicesGraffiti removal servicesGrounds maintenance servicesIce-clearing servicesLitter collection servicesParks maintenance servicesPest-control servicesPlanting and maintenance services of green areasRefuse and waste related services

+5 more

Snow-clearing servicesSports fields maintenance services

Delivery area

Not published

Official registry OCID

ocds-h6vhtk-059808 Find a Tender

How it runs

Karibu Community Homes is seeking delivery partners to provide reliable and high-quality Estates Services across its housing stock. The contract will run for an initial five-year term, with an estimated annual value of c. £500,000. There are then a further 3 x 5 year optional extension taking the maximum contract term to 20 years. The opportunity is divided into two lots: Lot 1 – Grounds Maintenance: Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care in communal areas. Lot 2 – Communal Cleaning: Delivery of cleaning services in communal areas across Karibu’s properties, maintaining consistent hygiene and presentation standards. Bidders may tender for one or both lots. Each lot will be evaluated separately, and Karibu Community Homes may award one or both lots to the same bidder where this provides best value for money and operational efficiency. This procurement is being conducted under the Competitive Flexible Procedure. The current stage is the Conditions of Participation Stage (CoPS), which focuses on compliance and demonstrable capability. Shortlisted bidders will be invited to the Final Tender Stage (FTS), where full technical proposals and pricing will be assessed prior to contract award. Bidders should note that although the notice only permits you to bid for and win one lot, you may bid for both and be awarded both should you rank 1st on both lots. This is an error with FTS' system that forces you to enter a number fewer than the total number of lots.

Submission deadline

15 Dec 2025, 12:00 GMT

Clarification deadline

30 Sept 2025, 17:00 BST

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en