1356- Karibu- Provision of Estates Services

{
  "id": "055580-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-09-10T17:00:29+01:00",
  "ocid": "ocds-h6vhtk-059808",
  "buyer": {
    "id": "GB-PPON-PWGD-7379-XGXR",
    "name": "Karibu Community Homes"
  },
  "tender": {
    "id": "1356",
    "lots": [
      {
        "id": "LOT-0001",
        "title": "Lot 1 - Grounds Maintenance",
        "value": {
          "amount": 1250000,
          "currency": "GBP",
          "amountGross": 1500000
        },
        "status": "active",
        "renewal": {
          "description": "There are 3 x 5 year optional extensions included. This equates to a maximum contract term of 20 years."
        },
        "hasRenewal": true,
        "description": "Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care. The provider must follow best practices in grounds upkeep to maintain the visual and environmental quality of communal areas.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-04-01T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z",
          "maxExtentDate": "2046-03-31T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Within the tender documents"
            },
            {
              "type": "technical",
              "description": "Within the tender documents"
            }
          ]
        }
      },
      {
        "id": "LOT-0002",
        "title": "Lot 2- Communal Cleaning",
        "value": {
          "amount": 1250000,
          "currency": "GBP",
          "amountGross": 1500000
        },
        "status": "active",
        "renewal": {
          "description": "3 x 5 year optional extensions, this equates to a maximum contract term of 20 years."
        },
        "hasRenewal": true,
        "description": "Delivery of communal area cleaning services across Karibu’s properties to uphold cleanliness and hygiene standards. The provider is expected to implement professional cleaning practices with consistency, discipline, and attention to detail in all assigned locations.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z",
          "maxExtentDate": "2046-03-31T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Included in the tender documents"
            },
            {
              "type": "technical",
              "description": "Included in the tender documents"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77310000",
            "scheme": "CPV",
            "description": "Planting and maintenance services of green areas"
          },
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77320000",
            "scheme": "CPV",
            "description": "Sports fields maintenance services"
          },
          {
            "id": "77340000",
            "scheme": "CPV",
            "description": "Tree pruning and hedge trimming"
          },
          {
            "id": "90500000",
            "scheme": "CPV",
            "description": "Refuse and waste related services"
          },
          {
            "id": "90511300",
            "scheme": "CPV",
            "description": "Litter collection services"
          },
          {
            "id": "90620000",
            "scheme": "CPV",
            "description": "Snow-clearing services"
          },
          {
            "id": "90630000",
            "scheme": "CPV",
            "description": "Ice-clearing services"
          },
          {
            "id": "90690000",
            "scheme": "CPV",
            "description": "Graffiti removal services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "90911200",
            "scheme": "CPV",
            "description": "Building-cleaning services"
          },
          {
            "id": "90911300",
            "scheme": "CPV",
            "description": "Window-cleaning services"
          },
          {
            "id": "90922000",
            "scheme": "CPV",
            "description": "Pest-control services"
          }
        ]
      },
      {
        "id": "LOT-0002",
        "relatedLot": "LOT-0002",
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77310000",
            "scheme": "CPV",
            "description": "Planting and maintenance services of green areas"
          },
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77320000",
            "scheme": "CPV",
            "description": "Sports fields maintenance services"
          },
          {
            "id": "77340000",
            "scheme": "CPV",
            "description": "Tree pruning and hedge trimming"
          },
          {
            "id": "90500000",
            "scheme": "CPV",
            "description": "Refuse and waste related services"
          },
          {
            "id": "90511300",
            "scheme": "CPV",
            "description": "Litter collection services"
          },
          {
            "id": "90620000",
            "scheme": "CPV",
            "description": "Snow-clearing services"
          },
          {
            "id": "90630000",
            "scheme": "CPV",
            "description": "Ice-clearing services"
          },
          {
            "id": "90690000",
            "scheme": "CPV",
            "description": "Graffiti removal services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "90911200",
            "scheme": "CPV",
            "description": "Building-cleaning services"
          },
          {
            "id": "90911300",
            "scheme": "CPV",
            "description": "Window-cleaning services"
          },
          {
            "id": "90922000",
            "scheme": "CPV",
            "description": "Pest-control services"
          }
        ]
      }
    ],
    "title": "1356- Karibu- Provision of Estates Services",
    "value": {
      "amount": 2500000,
      "currency": "GBP",
      "amountGross": 3000000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "055580-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/055580-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-09-10T17:00:29+01:00"
      }
    ],
    "procedure": {
      "features": "Karibu Community Homes is seeking delivery partners to provide reliable and high-quality Estates Services across its housing stock. The contract will run for an initial five-year term, with an estimated annual value of c. £500,000. There are then a further 3 x 5 year optional extension taking the maximum contract term to 20 years. The opportunity is divided into two lots: Lot 1 – Grounds Maintenance: Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care in communal areas. Lot 2 – Communal Cleaning: Delivery of cleaning services in communal areas across Karibu’s properties, maintaining consistent hygiene and presentation standards. Bidders may tender for one or both lots. Each lot will be evaluated separately, and Karibu Community Homes may award one or both lots to the same bidder where this provides best value for money and operational efficiency. This procurement is being conducted under the Competitive Flexible Procedure. The current stage is the Conditions of Participation Stage (CoPS), which focuses on compliance and demonstrable capability. Shortlisted bidders will be invited to the Final Tender Stage (FTS), where full technical proposals and pricing will be assessed prior to contract award. Bidders should note that although the notice only permits you to bid for and win one lot, you may bid for both and be awarded both should you rank 1st on both lots. This is an error with FTS' system that forces you to enter a number fewer than the total number of lots."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": 1,
      "maximumLotsAwardedPerSupplier": 1
    },
    "awardPeriod": {
      "endDate": "2026-01-27T23:59:59Z"
    },
    "description": "Karibu Community Homes is seeking delivery partners to provide reliable and high-quality Estates Services across its housing stock. The contract will run for an initial five-year term, with an estimated annual value of c. £500,000. The opportunity is divided into two lots: Lot 1 – Grounds Maintenance: Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care in communal areas. Lot 2 – Communal Cleaning: Delivery of cleaning services in communal areas across Karibu’s properties, maintaining consistent hygiene and presentation standards. Bidders may tender for one or both lots. Each lot will be evaluated separately, and Karibu Community Homes may award one or both lots to the same bidder where this provides best value for money and operational efficiency. This procurement is being conducted under the Competitive Flexible Procedure. The current stage is the Conditions of Participation Stage (CoPS), which focuses on compliance and demonstrable capability. Shortlisted bidders will be invited to the Final Tender Stage (FTS), where full technical proposals and pricing will be assessed prior to contract award.",
    "tenderPeriod": {
      "endDate": "2025-12-15T12:00:00+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-09-30T16:00:00+00:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97965&B=",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PWGD-7379-XGXR",
      "name": "Karibu Community Homes",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI75",
        "country": "GB",
        "locality": "London",
        "postalCode": "TW8 0FJ",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3, 8 Kew Bridge Rd, Brentford"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PWGD-7379-XGXR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Oli Turnbull",
        "email": "oli@echelonconsultancy.co.uk",
        "telephone": "+44 1707339800"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "Karibu Community Homes were satisfied that there would be sufficient interest within the market to negate the requirement to conduct preliminary market engagement. This was also coupled with a lack of time and capacity to conduct market engagement."
  },
  "initiationType": "tender"
}