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Find a TenderAwardedContract details notice
Published 16 Jul 2025, 10:12 BST

Official UK procurement notice

Tree Watering and Maintenance

Official notice

Authority: Essex County Council (Local council)

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: East of England (UKH3)
Published estimate£601,500envelope for 2 lots · £721,800 inc. VAT
Submissions closed 27 Jun 2025awarded 14 Jul 2025
Awarded to Essex Tree Care Limited2 awards
Contract term 2 yrs 5 moends 31 Dec 2027 · starts 1 Aug 2025

What is being bought2 lots · detail below

Published requirement description

As part of the Urban Tree Challenge Fund and Local Authority Treescape fund requirements, Essex County Council has procured the service of suppliers for the watering and maintenance of 2151 urban standard trees across the county in 2025, 1894 in summer 2026 and 578 in summer 2027.

CPV: Tree pruning and hedge trimming

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£601,500 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Northern ClusterAwarded 2 yrs 5 moSMEVCSEPublished value£269,450

This service includes the watering and maintenance of trees located in the north of Essex.

Contract period: 1 Aug 2025 – 31 Dec 2027 (2 yrs 5 mo)Value: £269,450 exc. VAT · £323,340 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
77340000 Tree pruning and hedge trimming
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Lot 1 - Northern Cluster

    Lot 2 - Southern Cluster

    As per published Conditions of Participation available in ITT pack

  • Technical & professional ability

    Lot 1 - Northern Cluster

    Lot 2 - Southern Cluster

    As per published Conditions of Participation available in ITT pack

Lot #2Southern ClusterAwarded 2 yrs 5 moSMEVCSEPublished value£332,050

This service includes the watering and maintenance of trees located in the south of Essex.

Contract period: 1 Aug 2025 – 31 Dec 2027 (2 yrs 5 mo)Value: £332,050 exc. VAT · £398,460 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
77340000 Tree pruning and hedge trimming
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Lot 1 - Northern Cluster

    Lot 2 - Southern Cluster

    As per published Conditions of Participation available in ITT pack

  • Technical & professional ability

    Lot 1 - Northern Cluster

    Lot 2 - Southern Cluster

    As per published Conditions of Participation available in ITT pack

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 35%Price: 60%Social value: 5%
Published sub-criteria (3)
  • Technical: 35%
  • Commercial: 60%
  • Social Value: 5%
Published award criteria (3)
  • Commercial: Pricing for entire contract value
  • Technical: Technical as per ITT documentation excluding social value
  • Social Value
Lot distribution rule: There are no restrictions on the number of lots for which a supplier may submit a bid. Similarly, there is no limitation on the number of lots that may be awarded to a single supplier, subject to the success of their submissions in accordance with the established award criteria.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Lot 1 - Northern Cluster

    Lot 2 - Southern Cluster

    As per published Conditions of Participation available in ITT pack

  • Technical & professional ability

    Lot 1 - Northern Cluster

    Lot 2 - Southern Cluster

    As per published Conditions of Participation available in ITT pack

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
16 Jul 2025, 10:12 BST
Last source update
5 Aug 2025, 14:03 BST
Award evaluation window
Submission end – 23 Jul 2025
Authority reference
1097
FTS notice number
2025/S 000-029002
Latest notice
Contract details notice (UK7)
Classification (CPV)
Tree pruning and hedge trimming
Delivery area
East of England (UKH3)
Official registry OCID
ocds-h6vhtk-051c66 Find a Tender
Contract terms summary

All payments will be made in accordance with Schedule 3 (Payments) of the contract's Terms and Conditions, published as part of the tender documentation available through the ProContract portal.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
27 Jun 2025, 12:00 BST
Clarification deadline
13 Jun 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted to the Authority electronically by publishing through this ITT : DN769604 1097 Tree Watering and Maintenance at procontract.due-north.com/Login ↗

  • Not later than 12:00 hours on 27/06/2025.
  • It is the Authority's policy to reject any tenders received after the above deadline.

Timeline

22 May 2025 → 5 Aug 2025 · 11 dates
  1. Planning notice published
    22 May 2025, 04:43 BST
  2. Market engagement
    31 May 2025, 23:59 BST

    The Authority wishes to invite interested parties to complete the market engagement questionnaire which can be found at the link below:

    forms.office.com/e/8s7t0JTHJz ↗

    The closing date for responses is 5pm on Saturday 31st May 2025.

    Please note that this notice is not intended as a call for competition and as such you will need to express your interest in any future tender opportunity once the tender notice is published.

    We look forward to your participation and contributions to make this exercise a success

  3. Tender notice published
    2 Jun 2025, 09:45 BST
  4. Next notice expected
    2 Jun 2025, 23:59 BST
  5. Clarification questions by
    13 Jun 2025, 14:00 BST
  6. Submission deadline
    27 Jun 2025, 12:00 BST
  7. Assessment summaries sent
    16 Jul 2025, 00:00 BST
  8. Award decision expected by
    23 Jul 2025, 23:59 BST
  9. Standstill ends
    25 Jul 2025, 23:59 BST
  10. Contract starts
    1 Aug 2025, 00:00 BST
  11. Latest notice published
    5 Aug 2025, 14:03 BST

Notice history

5 events · 2 releases on Find a Tender · since 22 May 2025
  1. Preliminary market engagement notice published
    22 May 2025, 04:43 BST
    UK2
  2. Tender notice published
    2 Jun 2025, 09:45 BST
    UK4
  3. Contract award notice published
    16 Jul 2025, 10:12 BST
    UK6
  4. Contract signature expected
    30 Jul 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    5 Aug 2025, 14:03 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £601,5002 awards exc. VAT
Bids received 1313 from SMEs
Contracts signed 2latest 30 Jul 2025
Awarded toValueDateStatus
Lot 1 · Northern Cluster1 award
Essex Tree Care LimitedSME1097 Tree Watering and Maintenance (Lot 1 - Northern Cluster)1 Aug 2025 – 31 Dec 2027£269,45014 Jul 2025Awarded
Lot 2 · Southern Cluster1 award
Essex Tree Care LimitedSME1097 Tree Watering and Maintenance (Lot 2 - Southern Cluster)1 Aug 2025 – 31 Dec 2027£332,05014 Jul 2025Awarded

Contracts

  • 1097 Tree Watering and Maintenance (Lot 1 - Northern Cluster) · Essex Tree Care LimitedSME

    Signed
    30 Jul 2025
    Value
    £269,450
    Period
    1 Aug 2025 – 31 Dec 2027
    Status
    active
    4 agreed KPIs: Adherence to project plan and timescales · Reporting frequency and quality · Customer Service …
    • Adherence to project plan and timescales, The supplier should deliver the service in accordance with section 6 of the specification and in line with the Contractors tender submission in Schedule 3 of the Terms and Conditions.
    • Reporting frequency and quality, In accordance with section 6.9 of the Specification, as a minimum, all reports are to be submitted either monthly or in accordance with timescales outlined in he Contractors tender submission, whichever is the greater. The Contractor should submit delivery as set-out in its tender submission.
    • Customer Service, In line with section 6.15 of the Specification, Technical support requests and queries regarding quality, invoicing or complaints to be acknowledged within 2 working days and a resolution agreed within 10 days.
    • Social Value, The contractor is to provide quarterly reporting on all initiatives carried out as per its Social Value Plan in accordance with section 8.6 of the Specification.

  • 1097 Tree Watering and Maintenance (Lot 2 - Southern Cluster) · Essex Tree Care LimitedSME

    Signed
    30 Jul 2025
    Value
    £332,050
    Period
    1 Aug 2025 – 31 Dec 2027
    Status
    active
    4 agreed KPIs: Adherence to project plan and timescales · Reporting Frequency and Quality · Customer Service …
    • Adherence to project plan and timescales, The supplier should deliver the service in accordance with section 6 of the specification and in line with the Contractors tender submission in Schedule 3 of the Terms and Conditions.
    • Reporting Frequency and Quality, In accordance with section 6.9 of the Specification, as a minimum, all reports are to be submitted either monthly or in accordance with timescales outlined in the Contractors tender submission, whichever is the greater. The Contractor should submit evidence of service delivery as set-out in its tender submission.
    • Customer Service, In line with section 6.15 of the Specification, Technical support requests and queries regarding quality, invoicing or complaints to be acknowledged within 2 working days and a resolution agreed within 10 days.
    • Social Value, The contractor is to provide quarterly reporting on all initiatives carried out as per its Social Value Plan in accordance with section 8.6 of the Specification.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Northern Cluster7final-stage tenders70—
2 · Southern Cluster6final-stage tenders60—

Contracting authority & participating public bodies

Essex County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWVM-4844-NRQH County Hall, Market Road, Chelmsford, East of England, CM1 1QHContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • ESSEX TREE CARE LTDAwarded supplierGB-COH: 09692713GB-PPON: PMTV-2769-HYPG Unit 10 80 Lytham Road, Preston, North West, PR2 3AQContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationsAll procurement documents-including bidder guidance, the service specification, terms and conditions, and other relevant materials-are available via the ProContract portal: https://procontract.due-north.com/Login Reference: DN769604
  • Signed contract contractSigned contractPDFContract for Lot 1
  • Signed contract contractSigned contractPDFContract for Lot 2

Notices published for this procedure