Official UK procurement notice
P-3226 Managed Service for the Supply and Delivery of Corporate Clothing and Workwear
Authority: Translink (Public body)
What is being bought
Published requirement descriptionTranslink wishes to appoint a suitable contractor to provide Corporate Workwear and Structured Garments ("workwear") to staff numbers in the region of 3800. The current process for the provision of workwear to staff is managed by Translink's Human Resources Department. Issues have arisen with this process, for example, difficulties obtaining workwear orders from staff in a timely manner due to inaccessibility and shift working and limited/no storage facilities for workwear at a number of locations. The workwear roll-out and returns process also requires significant administration by the HR Department in agreeing dates for roll-outs, coordinating returns, tracking exchanges and investigating discrepancies. Translink is therefore keen to move to a direct delivery model between the staff member and the appointed contractor, with minimal input from Translink.
- The authority expects to re-tender this requirement around 1 Oct 2030, 23:59 BST.
- How the procedure runs: BAFO Stage included for bidders as detailed in tender documentation.
CPV: Clothing, footwear, luggage articles and accessories · Occupational clothing · Occupational clothing, special workwear and accessories · Outerwear · Special workwear
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Technical
- Commercial
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Oct 2030
- First published
- 12 May 2025, 11:08 BST
- Last source update
- 1 Jun 2026, 08:54 BST
- Award evaluation window
- Submission end – 28 Feb 2026
- FTS notice number
2025/S 000-068168- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051097Find a Tender
- How it runs
BAFO Stage included for bidders as detailed in tender documentation.
How it was run
Official notice- Submission deadline
- 21 Nov 2025, 11:00 GMT
- Clarification deadline
- 14 Nov 2025, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
12 May 2025 → 1 Jun 2026 · 11 dates- Planning notice published12 May 2025, 11:08 BST
- Market engagement23 May 2025, 23:59 BST
This is a Pre-Market Engagement exercise (PME) that seeks input from the market to inform the upcoming procurement of a Managed Service for the Supply and Delivery of Corporate Clothing. NOTE : THIS CFT IS NOT A CALL FOR TENDER. Please download and read the Terms of Reference and Instructions for Participants which is available from the "CfT Documents" area. Your response to this market engagement questionnaire must be submitted as an attachment via the secure messaging area of the CfT. The deadline for submission of completed questionnaires is 12:00 23rd May 2025. Please note: the procedure selected for this Pre-Market Engagement is not indicative of the procurement procedure to follow.
- Next notice expected1 Jul 2025, 23:59 BST
- Tender notice published357 days ago24 Oct 2025, 12:11 BST
- Clarification questions by336 days ago14 Nov 2025, 11:00 GMT
- Submission deadline329 days ago21 Nov 2025, 11:00 GMT
- Award decision expected by230 days ago28 Feb 2026, 23:59 GMT
- Assessment summaries sent171 days ago29 Apr 2026, 00:00 BST
- Contract starts169 days ago1 May 2026, 00:00 BST
- Standstill ends158 days ago11 May 2026, 23:59 BST
- Latest notice published138 days ago1 Jun 2026, 08:54 BST
Notice history
10 events · 4 releases on Find a Tender · since 12 May 2025- Preliminary market engagement notice published12 May 2025, 11:08 BSTUK2
- Tender notice published24 Oct 2025, 12:11 BSTUK4
- Published value published: £5,690,00024 Oct 2025, 12:11 BST
- Status changed to active24 Oct 2025, 12:11 BST
- Procurement method changed24 Oct 2025, 12:11 BST
- Deadline published: 21 Nov 2025, 11:00 GMT24 Oct 2025, 12:11 BST
- Contract award notice published29 Apr 2026, 13:47 BSTUK6
- Status changed to complete29 Apr 2026, 13:47 BST
- Contract signature expected12 May 2026, 23:59 BSTscheduled
- Contract details notice published1 Jun 2026, 08:54 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 12 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hunter Apparel Solutions LimitedSME1 Jun 2026 – 31 May 2029 · up to 31 May 2031Extensions: The Contract may be extended, on agreement with both parties, for a period of 2 years. | £5,690,000 | 29 Apr 2026 | Awarded |
Contracts
1 · Hunter Apparel Solutions LimitedSME
- Signed
- 13 May 2026
- Value
- £5,690,000
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2031 with extensions
- Status
- active
- Extensions
- The Contract may be extended, on agreement with both parties, for a period of 2 years.
3 agreed KPIs: KPI 1 - All garments delivered on time · KPI 2 - All person packs received with correct garments and sizes contained within · KPI 3 - All items received free from defect and of acceptable quality
- KPI 1 - All garments delivered on time, KPI 1 - All garments delivered on time Targets detailed in Contract Documents.
- KPI 2 - All person packs received with correct garments and sizes contained within, KPI 2 - All person packs received with correct garments and sizes contained within Targets detailed in Contract Documents.
- KPI 3 - All items received free from defect and of acceptable quality, KPI 3 - All items received free from defect and of acceptable quality Targets detailed in Contract Documents.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 2 | 0 | — |
Who bid
- wonHUNTER APPAREL SOLUTIONS LIMITEDSME · Northern Ireland
- did not winTAILORED IMAGE LTDSME · Northern Ireland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- HUNTER APPAREL SOLUTIONS LIMITEDAwarded supplier
- TAILORED IMAGE LTDBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender