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Published 20 Jul 2026, 14:49 BST

Official UK procurement notice

0946EVPTED - Workspaces · UK public procurement notice

Official notice

Authority: Leicester City Council (Local council)

3 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: East Midlands (UKF21)
Published estimate£180,000total for 3 lots · £216,000 inc. VAT
Submissions closed 24 Aug 2026
Lots 3see the lot list below
Contract term Varies by lotfirst lot 2 yrs from 1 Dec 2026 · see each lot

What is being bought3 lots · detail below

Published requirement description

This procurement opportunity spans 3 lots and is designed to fulfil the requirements for Internet pipelines, software, hardware and other equipment as well as the associated support and maintenance.

CPV: Software package and information systems

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£180,000 together) · same conditions of participation on every lot · evaluation weights differ by lot
Lot #1Internet PipelinesRenewal 2 yrsSMEPublished value£123,000

Provision of Internet Pipelines

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2031 with extensionsValue: £123,000 exc. VAT · £147,600 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: Total 5 year contract with an initial 2 year period with option to extend a further 3 years in 12 month increments.
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    n/a

  • Technical & professional ability

    n/a

Lot #2Network support and maintenance and existing infrastructure, hardware and softwareRenewal 2 yrsSMEPublished value£38,000

Provision of Network support and maintenance and existing infrastructure, hardware and software

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2031 with extensionsValue: £38,000 exc. VAT · £45,600 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: This Lot includes the option to purchase additional licenses listed in Appendix B (page 4-5) when needed. · Total 5 year contract with an initial 2 year period with option to extend a further 3 years in 12 month increments.
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    n/a

  • Technical & professional ability

    n/a

Lot #3Cloud based telephony system and support for existing hardware and softwareRenewal 2 yrsSMEPublished value£19,000

Provision of Cloud based telephony system and support for existing hardware and software

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 20 Nov 2031 with extensionsValue: £19,000 exc. VAT · £22,800 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: Total 5 year contract with an initial 2 year period with option to extend a further 3 years in 12 month increments.
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    n/a

  • Technical & professional ability

    n/a

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Internet Pipelines50%50%
2 · Network support and maintenance and existing infrastructure, hardware and software60%40%
3 · Cloud based telephony system and support for existing hardware and software60%40%
Lot distribution rule: Suppliers are free to bid for all 3 lots if they feel they can fulfil all the requirements, but this is not mandatory. Suppliers can bid for singular lots if they wish.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    n/a

  • Technical & professional ability

    n/a

What this means for your bid
  • Price carries 40–50 points depending on the lot; most lots put it at 40 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Jul 2026, 14:49 BST
Last source update
20 Jul 2026, 15:57 BST
Award evaluation window
Submission end – 16 Oct 2026
Authority reference
0946EVPTED
FTS notice number
2026/S 000-068386
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systems
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-06cf00 Find a Tender
Contract terms summary

Standard Council format for payment - specific payment terms agreed upon award.

Review and risk notes
Risks

LGR - contractual impact of LGR yet to be determined.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
24 Aug 2026, 12:00 BST
Clarification deadline
12 Aug 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

(Proactis advert)

Timeline

20 Jul 2026 → 1 Dec 2026 · 7 dates
  1. Planning notice published98 days ago
    20 Jul 2026, 14:49 BST
  2. Tender notice published98 days ago
    20 Jul 2026, 15:57 BST
  3. Next notice expected97 days ago
    21 Jul 2026, 23:59 BST
  4. Clarification questions by75 days ago
    12 Aug 2026, 14:00 BST
  5. Submission deadline63 days ago
    24 Aug 2026, 12:00 BST
  6. Award decision expected by10 days ago
    16 Oct 2026, 23:59 BST
  7. Today
    27 Oct 2026
  8. Contract startsin 34 days
    1 Dec 2026

Notice history

3 events · 2 releases on Find a Tender · since 20 Jul 2026
  1. Planned procurement notice published
    20 Jul 2026, 14:49 BST
    UK3
  2. Tender notice published
    20 Jul 2026, 15:57 BST
    UK4
  3. Status changed to active
    20 Jul 2026, 15:57 BST

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall (4th Floor), Leicester, East Midlands, LE1 1FZContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender