Official UK procurement notice
02020 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government
Authority: Scottish Prison Service·Consortium: 6 public authorities
Re-procurement plannedSPS-02366 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government · tender expected
What is being bought
Published requirement descriptionSPS have led acollaborative procurement on behalf of a range of Scottish public bodies (circa 40 Collaborative Partners with an employee headcount circa 34,000) to secure a provider of an Employee Assistance Programme (EAP) and Welfare Services. The Services are intended to provide support to employees by providing access to confidential advisory and supportive interventions to deal with any personal/work related problems. Services include: telephone counselling, information services, advice for carers, service’s to management staff, face to face counselling sessions, and referral procedures. Additionally there is a requirement to provide Welfare Services to a number of the Collaborative Partners. The Welfare Service shall comprise of: crisis intervention, welfare services (including home visits) and advocacy (facilitating meetings on behalf of individuals both a support mechanism for staff and a management reporting function for Human Resource Business Partners.
- Recurrence: It is expected that the procurement process for the re-tender of this framework agreement will commence circa 8 months prior to contract award.
CPV: Counselling services · Welfare services not delivered through residential institutions
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The SPS commenced this procurement process in good faith and with the intention of…Awarded
The SPS commenced this procurement process in good faith and with the intention of awarding a framework. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) (SPD) was published by SPS and was made available to bidders on Public Contract Scotland-Tender (PCS-T). Tender responses were then evaluated by the SPS in accordance with the ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 45
- Price: 55
- Suitability
The Service Provider shall be an:
Accredited member(s) of the EAPA and the Civil Mediation Council or equivalent professional membership body.
- Economic & financial standing
Employer’s liability insurance in accordance with any legal obligation for the time being in force
Public Liability Insurance 1million (GBP)
The Service Provider shall provide two(2) years annual Turnover. Please complete document titled - 02020 Economic and Financial Standing in the Buyers Attachment area of PCS-T and upload with response.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “02020 Employee Assistance Programme (EAP) and Welfare Services to…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · It is expected that the procurement process for the re-tender of this framework agreement will commence circa 8 months prior to contract award.
- First published
- 22 Dec 2022, 12:59 GMT
- Last source update
- 5 May 2023, 09:44 BST
- Award evaluation window
- 2 Feb 2023 – …
- Authority reference
02020- FTS notice number
2023/S 000-012877- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0393baFind a Tender
- Performance terms
As stated in the procurement documents
Publisher note: The Scottish Prison Service is contracting on behalf of Scottish Ministers to establish a framework which applies on behalf the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, special health boards, Advanced Procurement for Universities & Colleges (known as APUC in Scotland) and the affiliated Scottish Higher & Further Education (H&FE) sector, Forestry & Land Scotland, Scottish Futures Trust, Student Loans Company Ltd, the Commissioners of Northern Lighthouses, Business Stream Ltd, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the above, bodies financed wholly or mainly by one or more of the above, bodies subject to management supervision by one or more of the above and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the above. (SC Ref:730772)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Appointment period ends
- 2 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Feb 2023, 12:00 GMT
Timeline
2 Feb 2023 → 5 May 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown2 Feb 2023, 12:00 GMT
- Bids opened2 Feb 2023, 12:00 GMT
- Notice published5 May 2023, 09:44 BST
Notice history
2 events · 2 releases on Find a Tender · since 5 May 2023- Status changed to complete5 May 2023, 09:44 BST
- Buyer details updated5 May 2023, 09:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 012877-2023-1
- Signed
- 17 Apr 2023
- Value
- £1,247,010
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Crown Office and Procurator Fiscal ServiceContracting authority
- Historic Environment ScotlandContracting authority
- Scottish Courts and Tribunals ServiceContracting authority
- Scottish GovernmentContracting authority
Dispute resolution & review bodies
- Edinburgh Sherriff CourtReview body
- Scottish Court Service c/o Edinburgh Sherriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Working on Wellbeing trading as Optima HealthFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria