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Find a TenderAwardedContract details notice
Published 13 Nov 2025, 14:56 GMT

Official UK procurement notice

009103 - Energy Monitoring & Targeting system

Official notice

Authority: Newcastle City Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Software Packages & ERP (48)Architecture & Engineering (71) Delivery: North East (UKC)
Published estimate£75,000≈ £25k / year · £90,000 inc. VAT28.2% above published estimate
Submissions closed 5 Dec 2025awarded 20 Feb 2026
Awarded to SystemsLink 2000 Ltd
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Newcastle City Council has procured a comprehensive hosted energy monitoring and targeting software solution to support our energy management needs. The system provides a dynamic and intuitive platform that fully complies with all required data recording, reporting, and management standards.

The solution enables the Council to efficiently collect, analyse, and manage energy consumption data across our estate, improving both the quality and effectiveness of the information we hold. This will support better decision‑making, enhanced performance monitoring, and improved energy efficiency.

The contract is in place for a five‑year period, during which the solution will support ongoing monitoring, reporting, and targeting of energy usage in line with the Council's strategic objectives.

CPV: Energy-management services · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£75,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £75,000 exc. VAT · £90,000 inc. VAT
Delivery: North East
Extensions: 2 x 12 month options to extend
48000000 Software package and information systems71314200 Energy-management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Strength of proposals to comply with the Councils Specification/ 'Quality' - Evaluation made on methodology submitted in response to the Invitation to Tender - 70% weighting Price will account for 30% of the overall score.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Nov 2025, 14:56 GMT
Last source update
20 Feb 2026, 11:29 GMT
FTS notice number
2025/S 000-073610
Latest notice
Contract details notice (UK7)
Classification (CPV)
Energy-management servicesSoftware package and information systems
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-05e09b Find a Tender

How it was run

Official notice
Run through: OPEN-UK
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
5 Dec 2025, 12:00 GMT
Clarification deadline
3 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All documents can be accessed at www.open-uk.org ↗

Reference Project # OPEN20251989

Timeline

13 Nov 2025 → 1 Apr 2026 · 5 dates
  1. Tender notice published349 days ago
    13 Nov 2025, 14:56 GMT
  2. Clarification questions by329 days ago
    3 Dec 2025, 12:00 GMT
  3. Submission deadline327 days ago
    5 Dec 2025, 12:00 GMT
  4. Latest notice published250 days ago
    20 Feb 2026, 11:29 GMT
  5. Contract starts211 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 13 Nov 2025
  1. Tender notice published
    13 Nov 2025, 14:56 GMT
    UK4
  2. Contract details notice published
    20 Feb 2026, 11:29 GMT
    UK7
  3. Status changed to complete
    20 Feb 2026, 11:29 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £96,1401 contract exc. VAT
Contracts signed 1latest 20 Feb 2026
Awarded toValueDateStatus
SystemsLink 2000 Ltd£96,140 †—Awarded

Contracts

  • Contract 1 · SystemsLink 2000 Ltd

    Signed
    20 Feb 2026
    Value
    £96,140
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    2 x 12 month options to extend
    3 agreed KPIs: N/A · N/A · N/A
    • N/A
    • N/A
    • N/A

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • SYSTEMSLINK 2000 LTD.Awarded supplierGB-COH: 03168771GB-PPON: PBDW-7193-JYWJ Calder House, Kirkham, North West, PR4 2DZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll documents can be accessed via the OPEN portal... https://www.open-uk.org/ Reference Project # OPEN20251989

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender