008788 - Committee Management System

Authority: Newcastle City Council (Local council)

Framework agreementServicesAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC22)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Awarded 22 Apr 2025no call for competition

What is being bought

Published requirement description

Newcastle City Council have a current contract with Civica UK Limited for the provision of a committee management system which was procured in 2019. As our current solution expires on 30.04.2025, therefore a replacement contract is required. We wish to renew this for a further 24 months. Then will carry out further Market Engagement, if required after this period.

It is a Direct Award through the CCS Framework Back Office Software RM6194. The CCS solution selected is a national compliant route to market, the framework ensures compliance and regulatory procurement standards are constantly followed.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Software maintenance and repair services · Software package and information systems

How this framework works

From the published notice

Bids received: 1 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · no lot value published

Lot #1Supply and Maintenance of a committee management systemAwarded

Supply and Maintenance of a committee management system. Additional information: Direct Award through CCS RM6194 Framework

Delivery: North East

30000000 Office and computing machinery, equipment and supplies except furniture and software packages 48000000 Software package and information systems

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Apr 2025, 11:51 BST
Last source update: 23 Apr 2025, 11:51 BST
Authority reference: OPEN2025682
FTS notice number: 2025/S 000-016466
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packagesSoftware maintenance and repair servicesSoftware package and information systems
Delivery area: North East (UKC22)
Official registry OCID: ocds-h6vhtk-050634 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights
Published justification: This is a continuation of the software already purchased in 2019. It is a Direct Award from the CCSRM 6194 Framework for maintenance and supply.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 1

Contracts signed 1latest 22 Apr 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 016466-2025-1
Signed
22 Apr 2025
Value
£30,500
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	0	—	—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Newcastle Upon Tyne, North East, NE18QHContact name, email

Dispute resolution & review bodies

High Court of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Civica UK LimtedFramework contractorGB-COH: 01628868 Southbank Central, 30 Stamford Street, London, North East, SE1 9LQ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.