Official UK procurement notice
008665 - Project Management System (PMS)
Authority: Newcastle City Council (Local council)
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC)
Published estimate£300,000≈ £150k / year · £360,000 inc. VAT · 1 value update
Submissions closed 13 Aug 2025
Contract term 2 yrsup to 4 yrs with extensions · starts 1 Nov 2025
What is being bought
Published requirement descriptionNewcastle City Council (NCC) has a requirement for a Project Management System (PMS) to manage the development of capital and revenue funded projects from concept through to close. The Council anticipates the Contract to be awarded by the end of October 2025 and Solution to be fully implemented with Go-Live by April 2026.
CPV: IT services: consulting, software development, Internet and support · Project management software package
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£300,000
- Value
- £300,000 exc. VAT · £360,000 inc. VAT
- Extensions
- Options to extend (+12 months, +12 months)
48331000 Project management software package72000000 IT services: consulting, software development, Internet and support
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Jul 2026, 12:51 BST
- Last source update
- 6 Jul 2026, 12:51 BST
- Award evaluation window
- Submission end — 6 Oct 2025, 23:59 BST
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055bcbFind a Tender
How it was run
Official notice- Submission deadline
- 13 Aug 2025, 12:00 BST
- Clarification deadline
- 8 Aug 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Newcastle City Council (NCC) has a requirement for a Project Management System (PMS) to manage the development of capital and revenue funded projects from concept through to close. The Council anticipates the Contract to be awarded by the end of October 2025 and Solution to be fully implemented with Go-Live by April 2026.
Documents can be accessed and tenders can be submitted at www.open-uk.org ↗
Timeline
6 published dates · Europe/London- Tender notice published9 Jul 2025, 11:14 BST
- Clarification questions by8 Aug 2025, 12:00 BST
- Submission deadline13 Aug 2025, 12:00 BST
- Award decision expected by351 days ago6 Oct 2025, 23:59 BST
- Contract starts326 days ago1 Nov 2025, 00:00 GMT
- Latest notice published78 days ago6 Jul 2026, 12:51 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 6 Jul 2026 | CancelledNo bids met all requirements. |
Notice history
7 events · 2 releases on Find a Tender · since 9 Jul 2025- Procurement termination notice published6 Jul 2026, 12:51 BSTUK12
- Published value updated6 Jul 2026, 12:51 BSTwas £300,000
- Status changed to complete6 Jul 2026, 12:51 BST
- Procurement method changed6 Jul 2026, 12:51 BST
- Deadline withdrawn6 Jul 2026, 12:51 BST
- Buyer details updated6 Jul 2026, 12:51 BST
- Tender notice published9 Jul 2025, 11:14 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender