Find a TenderAwarded

Published 10 Jan 2022, 13:53 GMT

Official UK procurement notice

007611 - Heat Recovery Ventilation System Servicing

Official notice

Authority: Newcastle City Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure

Sectors: Architecture & Engineering (71) Delivery: North East (UKC)

Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue

Submissions closed 14 Feb 2022awarded 9 May 2022

What is being bought

Published requirement description

Framework Agreement for the provision of servicing of the Councils Heat Recovery Ventilation system and units.

CPV: Building services · Inspection of ventilation system · Ventilation and air-conditioning installation work

How this framework works

From the published notice

Places: up to 3 suppliers · 4 bids received (1.3 per place) · 3 appointed (full)

The lotProcurement structure

single lot · value published

Lot #1Multiple supplier Framework Agreement for the provision of servicing to Heat Recovery…AwardedRenewalPublished value£1,000,000

Multiple supplier Framework Agreement for the provision of servicing to Heat Recovery Ventilation System/units within the Councils Housing portfolio.

Delivery: North East

Extensions: 24 month contract with a further 2 x 12 month options to extend · 24 month contract with a further 2 x 12 month options to extendVariant bids: not allowed

45331200 Ventilation and air-conditioning installation work 71315000 Building services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40
Price: 60%

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
“007611 - Heat Recovery Ventilation System Servicing” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 10 Jan 2022, 13:53 GMT
Last source update: 9 May 2022, 17:29 BST
Award evaluation window: 14 Feb 2022 – …
Authority reference: 007611
FTS notice number: 2022/S 000-012059
Classification (CPV): Building servicesInspection of ventilation systemVentilation and air-conditioning installation work
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-030910 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 14 Feb 2022, 10:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 360 days from the deadline
Bids opened: 14 Feb 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.nepoportal.org ↗

Timeline

14 Feb 2022 → 9 May 2022 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
14 Feb 2022, 10:00 GMT
Bids opened
14 Feb 2022, 12:00 GMT
Notice published
9 May 2022, 17:29 BST

Notice history

2 events · 2 releases on Find a Tender · since 9 May 2022

Status changed to complete
9 May 2022, 17:29 BST
Buyer details updated
9 May 2022, 17:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 4

Contracts signed 3latest 9 May 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Heat Recovery Ventilation System Servicing
Signed
9 May 2022
Value
—
Status
active
Contract 012059-2022-2
Signed
9 May 2022
Value
—
Status
active
Contract 012059-2022-3
Signed
9 May 2022
Value
—
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic	—	—	£2,000,000 – £4,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Newcastle City Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities NEWCASTLE-UPON-TYNE, North East, NE18QHContact name, email, phone

Framework contractors & participating bidders

3 commercial parties on the notice

Acrol Air Conditioning LtdFramework contractor Newcastle Upon Tyne, North East
Cool BreezeFramework contractor Newcastle Upon Tyne, North East
HRV GroupFramework contractor Newcastle Upon Tyne, North East

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria